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Charlevoix Fire Dept. Manual 10-1-94 Updated 10-1-99, 12-15-99, 6-30-01 4-1-03, 9-15-03, 9-15-07, 1/1/10
“SOPs cover the first decisions so the Incident Commander can concentrate on the second round of decisions.”
CITY OF CHARLEVOIX FIRE DEPARTMENT DEPARTMENT MANUAL MISSION STATEMENT
This manual and Mission Statement is an effort to provide guidance and direction to the members of the City of Charlevoix Fire Department, so that we will function as an efficient, trained team, in emergency situations. The missions of the Department are: A.
We are dedicated to saving lives and property, and to reduce impact of emergency incidents on lives, property and the environment, with resources available and with the safety of our personnel taking precedence over expediency.
B.
Public education to prevent fires from starting.
C.
Maintain Department vehicles and equipment.
D.
Develop and implement life saving and fire fighting strategies and tactics, and training, both generally and in respect to individual hazards, including: 1. 2. 3. 4. 5.
―Emergency Medical Transport‖ ―Confined Space Rescue‖ ―Water/Ice Rescue‖ ―Underwater Rescue‖ ―High Angle Rescue‖
The following Rules, Regulations, and Procedural Orders shall be the official policy of the City of Charlevoix Fire Department and shall remain in effect until altered or deleted by subsequent statements. In situations which cannot be foreseen and for which no rule, regulation, or procedure is provided, members shall follow recognized ―good practices‖, consistent with the purpose of this manual.
RESPONSIBILITY OF DEPARTMENTAL MEMBERS All Department members have the responsibility of knowing and understanding these rules and regulations, and Orders. It is the employee‘s responsibility to obtain the assistance of the Fire Chief in the interpretation of any section which is not thoroughly understood.
Date: 01/01/2010
Paul M. Ivan Chief of Department NOTE:
This manual has been color coded to rank each policy according to the level of physical risk associated with the addressed activity. RED:
High risk/low frequency activities…highest risk level. Activities that are high risk that we do not do often.
YELLOW:
High risk/high frequency activities…activities that are risky, but things we do often and are proficient at.
GREEN:
Low risk activities or administrative policies.
DEPARTMENT MANUAL INDEX
I.
INDEX
II.
DEFINITIONS
III.
ORGANIZATIONAL CHART
100.0
ADMINISTRATIVE POLICIES & PROCEDURES
101.0
Purpose and Scope
110.0
Job Descriptions
115.0
Reporting Accidents/Injuries
121.0
Member Conduct and Responsibility
122.0
Care of Department Property
133.0
Apparatus
134.0
SCBA Program
136.0
Dive Team Program
144.0
Station Maintenance
150.0
New Hiring Procedures
151.0
Appointment of Members
152.0
Sexual Harassment and Unwanted Conduct
155.0
Employee Reimbursem*nt
156.l
Equipment Issue Inventory
157.0
Documents/Records
158.0
Newborn Baby Custody
159.0
Fire/EMS Safety Committee
160.0
Hazard Communication Program
161.0
Identity Theft Policy (adopted by City Council 5/18/09) (Red Flag Rules)
162.0
Posting of Audio, Video Recordings or Photos on the Internet
200.0
PERSONNEL POLICY & PROCEDURES
201.0
Duty Requirements
203.0
Obedience to Orders
206.0
Disciplinary Procedures
207.0
Promotions
209.0
Training Program
210.0
Firefighter Explorer Scout
211.0
Uniform Specifications
212.0
Outside Employment & Fire/EMS Related
300.0
EMERGENCY OPERATIONS
300.1
Safety - General
300.2
Incident Command
300.3
Fire Ground Staffing
300.4
Personnel Accountability
301.0
Operations at Fire/Rescue Scenes
301.1
Risk Assessment
301.2
Rapid Intervention Crews/Teams-Mayday
302.0
Hazardous Material Incident
303.0
Response of Emergency Apparatus & Ambulances
304.0
Response of Private Emergency Vehicles
305.0
Responding to CO Alarms
306.0
Confined Space Rescue
307.0
Ice/Water Rescue
308.0
Personnel Protective Equipment
311.0
Lockout/Tagout
312.0
Vehicle Extrication
313.0
High Angle Rescue
314.0
Bomb, Biological or Chemical Incidents
315.0
Snowmobile Operation
316.0
Aerial Operations
317.0
Down Power Lines
318.0
Unsecured Scenes
319.0
Firefighter Rehabilitation
320.0
Duty Crew
321.0
Minor Marina Fuel Spills
322.0
Vehicle Fires
500.0
NON-EMERGENCY OPERATING PROCEDURES
502.0
Residential Fire Inspections
503.0
Media Relations
600.0
RESPIRATORY PROTECTION PROGRAM
620.0
Breathing Air Non-Departmental
621.0
Breathing Air - Hold harmless Agreement
900.0
EMS SPECIFIC PROCEDURES
900.1
EMS Job Requirements
901.0
EMS Standard of Care
902.0
Scheduling
903.0
Mutual Aid
904.0
Non-Emergency Transfers
905.0
Mandatory Radio Traffic
906.0
Use of Red Lights & Siren
907.0
Restocking and/or Cleaning of Ambulances
910.0
Bloodborne Pathogens Procedures
910.1
Medical Waste Management
911.0
Safety
912.0
Patient Run Reports
914.0
Protected Health Information
II. DEFINITIONS The following definitions will be used in department communications, and are presented to provide uniformity and clarification for commonly used terms.
Organizational
City
City of Charlevoix, Charlevoix County, Michigan, A Municipal Corporation
Company
Group of members assigned to a specific group for training, equipment maintenance, firefighting, or any other designated purpose.
Department
The City of Charlevoix Fire Department.
Personnel Assistant Chief
Command position that is second in command to the Fire Chief; This position is appointed by the Fire Chief.
Captain
Firefighters on the department holding the rank of Captain are paid on call employees, responsible to directly supervise the activities of other employees; subordinate to Shift Commanders.
Command Officers
Firefighters on the department holding the rank of Shift Commander and above are responsible for command activities, along with direction and supervision of other employees. A Shift Commander is comparable to a Battalion Chief. Command Officers are generally full time fire department employees.
Fire Chief
Refers to the office of the ―Fire Chief‖ and to the person occupying that office at the time, whether he is acting or appointed.
Lieutenant
Firefighters on the Department holding the rank of Lieutenant are paid on call employees, responsible to directly supervise the activities of other employees; subordinate to Captains.
Member
Any person appointed to the department as a fire-fighter, EMS or higher rank. This term addresses anyone with any official affiliation to the Fire Department
Seniority
Seniority in the Department for the purposes of this manual only, shall be established first by rank, and secondly by aggregate time served in rank. In situations requiring decisions and/or exercise of control, unless otherwise directed by higher authority, the senior member of the Department will make the decision or exercise control of Departmental operations.
“At Will”
All Department members, except those covered by written contract, are ―at will‖ employee‘s.
Other terms I.C.
Incident Commander
Gender
Use of masculine gender includes the female gender if applicable.
May
Indicates that the action is not compulsory.
Shall or -Will
Indicates that the action required is mandatory.
Sector Officer
Officer or firefighter assigned to specific area or operation (i.e: rear sector, water supply, etc.) at an emergency scene.
ORDERS Directives
Shall mean any oral or written orders and directions.
Memorandum
An order which disseminates information, announcements, notices, etc., not requiring official orders, as the subject is of temporary interest.
Rules and Regulations
Official manual of reference issued by the Department, to set forth policies which require observance and compliance by all members.
Department Manual Operational Procedures
Official manual of reference, prescribing procedure‘s to be followed by Department members for handling situations which are commonly encountered. (―Operational Procedure Orders‖ are for the guidance only of the Incident Commander).
Special
An order issued by the Department, intended to achieve
Orders
One or more of the following: A.
Announce and convey revisions or addendum to official manuals.
B.
Draw attention to existing orders.
C.
Facilitate temporary (self-canceling) instructions.
D.
Facilitate the dissemination of information and to record the facts relative to assignment of equipment or personnel.
ALL WRITTEN ORDERS ARE TO BE CLEARED THROUGH THE CHIEF’S OFFICE, TO PREVENT CONTRADICTIONS OF PREVIOUS ORDERS, AND TO ENSURE PROPER CLASSIFICATION.
III.
ORGANIZATIONAL CHART
CITY OF CHARLEVOIX FIRE DEPARTMENT ORGANIZATIONAL CHART Fire Chief Assist Chief/EMS Coordinator Shift Commander
Shift Commander
Captains
Captains
Paramedics
Lieutenants
Lieutenants
EMT-Specialists
Fire Fighter II
Fire Fighter II
EMT-Basics
Fire Fighter I
Fire Fighter I
MFRs
Prob. Firefighters
Prob. Firefighters
Drivers
Boy Scout
Boy Scout Explorers
Explorers
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
101.0
TOPIC Administrative Policies & Procedures
SUBJECT Purpose And Scope of this Manual
SCOPE:
All Personnel
100.0
ADMINISTRATIVE POLICIES & PROCEDURES
101.0
PURPOSE
PAGE NO.
1
DATE ISSUED/REVIEW 6/30/01
The Charlevoix Fire Department is responsible for saving of lives and property; the transportation of sick and injured persons; protecting the citizens of Charlevoix area should fire, medical emergency, or other threatening situations occur; to confine fire to its place of origin; to extinguish fire by the most effective means possible; to rescue victims from the water, vehicles, confined spaces, and high angles. The purpose of these Rules, Regulations and Operating Procedures is to promote efficiency and maintain discipline within the City of Charlevoix Fire Department. The City of Charlevoix Fire Department shall be administered in conformance with the powers and duties prescribed by the laws of the United States, the State of Michigan, Municipal Code, and the policies and procedures authorized by the Fire Chief, and be governed by the following Rules, Regulations and Operating Procedures which will remain in effect until such time as they are rescinded. In case of any conflict between these Rules, Regulations and Operating Procedures and the provisions of the City Charter, State of Michigan or Laws of the United States, and the bargaining agreement between the City of Charlevoix and the Union, then these Rules and Regulations shall be subordinate thereto. These Rules, Regulations and Operating Procedures, cover either in a specific or general way the obligations and duties of the members of the Charlevoix Fire Department, but are not designed or intended to limit any member in the exercise of good judgment or initiative, in taking the action a reasonable person would take in extraordinary situations. Members not in compliance with these Rules, Regulations and Operating Procedures may be subject to disciplinary action.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Purpose And Scope of this Manual
101.1
101.0
PAGE NO.
2
DATE ISSUED/REVIEW
RESPONSIBILITIES OF DEPARTMENT MEMBERS 101.1.1
All departmental members have the responsibility of knowing and understanding these rules and regulations. It is the responsibility of the employee to obtain the assistance of the Chief in the interpretation of any section which is not thoroughly understood.
101.1.2
Departmental members shall comply with all official orders and directives issued by the Chief unless superseded by contractual agreement.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
110.0
TOPIC Administrative Policies &
SUBJECT Job Procedures Descriptions
110.0
JOB DESCRIPTIONS
110.1
Fire Chief - Appointment, Duties, & Responsibilities
PAGE NO.
1
DATE ISSUED/REVIEW 9/1/99
There shall be a Fire Chief, appointed by the City Council, on the basis of merit and ability, for an indefinite period, who shall have operational control of the Department. Subject to the direction of the City Manager, the Fire Chief shall: 110.1.1
Set objectives of the Department.
110.1.2
Inform the City Manager of all unusual incidents or developments involving the Department.
110.1.3
Plan and direct the work of the Department.
110.1.4
Analyze the present and future needs of the Department, and make recommendations to the City Manager.
110.1.5
Develop policies, procedures, rules and regulations for the direction of the Department, which shall be published and circulated among the membership.
110.1.6
Prepare and submit a proposed annual Department Budget to the City Manager.
110.1.7
Make reports on Departmental activities, as required, to the City Manager and various governmental agencies, as required.
110.1.8
Direct training and inspections to assure a high degree of efficiency.
110.1.9
Enforce Departmental rules, regulations, and procedures.
110.1.10
Ensure that all apparatus and equipment is kept in a state of readiness.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies &
SUBJECT Job Procedures Descriptions
110.2
110.0
PAGE NO.
2
DATE ISSUED/REVIEW 6/10/99
Shift Commanders - Appointment, Duties and Responsibilities
A full time position, appointed by Fire Chief on the basis of merit, qualifications, (shall be certified Firefighter II and EMT level or higher.) Duties Shall assume command of Departmental Operations in absence of Fire Chief; ensure the safety of Firefighters under his command, ensure that Departmental apparatus, building, equipment, and supplies are properly used and maintained. Enforces Department orders, policies, procedures, and Rules and Regulations, and performs related duties, as required. Assist in planning, organizing, and supervising Department activities. Performs emergency medical services, maintains all licenses mandated by the Michigan Department of Health for Emergency Medical Technicians. Assures that the living quarters, department equipment, fire apparatus, and supplies are maintained in a clean and neat manner. 110.3 Captains - Lieutenants Appointed by Fire Chief on basis of merit, and qualifications. Must be a FF II. Fire Officer I certification is desired for Lieutenant, mandatory for appointment to Captain. Shall assume command of Departmental operations in absence of Fire Chief and Shift Commanders; ensure the safety of Firefighters under his/her command; enforce Department orders, policies, procedures, rules and regulations; assures that Department apparatus, equipment, and supplies, are properly used. .
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
110.0
TOPIC Administrative Policies & Procedures
SUBJECT Job Descriptions
PAGE NO.
3
DATE ISSUED/REVIEW 5/15/98
110.4 Firefighters Performs firefighting, rescue and related duties as required. Required to exercise initiative and discretion in emergency situations. Work involves an element of personal danger. Supervision is occasionally exercised over other members during the absence of superior officers. Attends training drills/classes as directed by the Department 110.5 EMT Paramedics/EMT Specialists/EMT/First Responders/Attendants. Performs emergency medical activities; drives ambulance in emergency situations; cleans and restocks ambulance. Maintains all licenses mandated by the Michigan Department of Public Health for their specific level of training. Attends training drills/classes as directed by Department.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
115.0
TOPIC Administrative Policies & Procedures
SUBJECT Reporting of Accidents, Injuries or Incidents having Potential Liability to the City
PAGE NO.
1
DATE ISSUED/REVIEW 9/1/99
SCOPE: All Employees : PURPOSE: To ensure that personnel are physically and mentally capable of performing their job duties and procedures to report any incident having potential liability to the City. POLICY: To ensure accurate and timely reporting of employee injuries, accidents or other potential liability incidents involving City employees, City equipment or City property, for legal and liability reasons, the following procedures shall be followed. PROCEDURES: 115.1
When a Fire Department employee is involved in an accident, has an injury (involving more than a bandage), or any incident having potential liability to the City, the following documentation shall be accomplished. .1.1
Report incident to "Shift Commander" as soon as possible, and in any case, no later than 24 hours after the occurrence.
.1.2
The Shift Commander shall:
.1.3
.1
Log the incident in the daily log.
.2
Complete the City's Accident/Incident Report form (C.F.D.-10.06) and forward the same to the Fire Chief's Office.
City employees shall NOT PAY or use their personal "Blue Cross card", for medical services or medication, etc. for work related accidents. Submit any such bills to the Fire Chief's Office.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
115.0
TOPIC Administrative Policies & Procedures
SUBJECT Reporting of Accidents, Injuries or Incidents having Potential Liability to the City
PAGE NO.
2
DATE ISSUED/REVIEW 9/1/99
.14 The Fire Chief shall
115.2
115.3
.1
Log any reported accident with the original "accident/incident report" filed in the accident log.
.2
Copy of the accident/incident report form is to be placed in the City's master safety file.
.3
File a copy of the accident/incident report with the City Treasurer's Office.
When a Fire Department employee is ill, pregnant or has a condition which may effect his/her ability to perform job duties, the following notifications shall be made as follows: .2.1
If illness, injury or condition occurs or is learned about while the employee is on the job, notification shall be made immediately to the Shift commander.
.2.2
If the illness, injury or condition occurs or is learned about while the employee is off-duty, the employee shall notify the Shift commander, as soon as possible, and prior to his/her next scheduled shift.
Action taken for the employee‘s return to work will be in accordance with the terms and conditions. .3.1
No employee is to return to work knowing such illness, injury or condition still exists.
.3.2
The employee may be required to obtain a physician‘s release on the employer‘s designated work release form or present other verification acceptable to the employer.
.3.3
Employees will not be allowed to continue to work after the employers has been notified or such illness, injury or condition, until a physician‘s release is obtained on the employer‘s job related work release form or other verification acceptable to the employer is provided.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
115.0
TOPIC Administrative Policies & Procedures
SUBJECT Reporting of Accidents, Injuries or Incidents having Potential Liability to the City
PAGE NO.
3
DATE ISSUED/REVIEW 9/1/99
115.4
Follow up reports shall be filed with the same parties as outlined in Section 115.1.4.
115.5
Complete the ―Employer's Report of Injury‖(short form) from the Michigan Municipal League's Meadow brook claim service and turn the form into the City Treasurer's Office.
115.6
Complete the MFRS-B ―Non-Fire Service Causality Report‖ or the MFRS-C ―Fire Service Casualty Report‖, as appropriate and turn it into the Chief's Office if injuries were at emergency scene.
115.7
In situations where there is an apparent potential for monetary loss or potential liability to the City, the Shift Commander shall cause an investigation to be made, including photos, interviews, statements, and a written report to the Fire Chief. He/she may request the Police Department to conduct an investigation, if the situation appears to necessitate their services. Two types of serious incidents should be reported immediately (24 hours per day), to the City‘s insurance carrier, Michigan Municipal Risk Management Authority - 313/5130300, by the City Treasurer‘s office. .7.1
Any accident involving a Fire Department vehicle, either owned (tanker, engine, etc.) Or authorized (firefighter/EMT‘s privately owned vehicle used during an emergency), in which there are serious injuries or death.
.7.2
Any fire or emergency situation in which a death or any significant property loss occurs that could be contributed to one or more of the following factors: A. B. C.
Lack of equipment or equipment failure (including water). Lack of manpower. A significant time lapse between the original call and the time of arrival of the Fire Department.
Other incidents which should be reported to the Claims Service, by the City Treasurer‘s office, even though they are not actual claims, are those in which a firefighter or fire administrator believes could result in a civil litigation in the future, e.g. property loss during a fire, that the contributing factor might be blamed on the Fire Department for varying reasons.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Member Conduct And Responsibility
121.0
SCOPE:
121.1
PURPOSE
121.0
PAGE NO.
1
DATE ISSUED/REVIEW 6/10/99
All Personnel
These rules of general behavior applies to all members of the Fire Department on and off duty, unless otherwise denoted in these general rules and regulations. These rules and regulations are intended as examples of impermissible conduct and not intended to serve as an all inclusive list. Violations of these rules and regulations shall be categorized into major and minor offenses. Major offenses shall be defined as any violation of any department rule and regulation, which carries the penalty of suspension or discharge for the first offense. Minor offenses shall be defined as those which are punishable by oral or written reprimand, and shall be treated with progressive discipline, so that the member will have the opportunity to correct his/her conduct. MAJOR OFFENSES 121.2
Criminal Conduct Any member convicted of a felony or misdemeanor may be subject to immediate discipline up to and including discharge. Any member who has been arrested for a crime, including, but not limited to; operating a motor vehicle under the influence; careless or reckless driving, or open intoxicants in a motor vehicle; may be subject to suspension pending final determination.
121.3
Conduct Members of the Department shall not destructively criticize the Department or its policies, programs, actions, or officers or make any written or oral statements which may tend to bring discredit to the Department, to non-department members.
121.4
Emergency Driving Members shall familiarize themselves with State, Federal and Local law governing the response of emergency vehicles, obey all applicable laws, and exercise due care according to the law, when driving emergency vehicles.
121.5
Solicitation for Personal Gain No member shall use the uniform, badge or prestige of the Department for the purpose of personal gain or soliciting gifts.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Member Conduct And Responsibility
121.6
121.0
PAGE NO. 2 DATE ISSUED/REVIEW 6/10/99
Comment on Matters Under Litigation No member shall publicly express any opinions on any litigation or medical incidents, which the Department or City is involved or the circ*mstances surrounding same without prior permission from the Fire Chief.
121.7
Obedience All members shall promptly obey all lawful orders given to them by Senior Officers, and all Departmental Rules, Regulations, and Operating Procedures.
121.8
Personal Conduct on Duty Members shall be courteous and orderly in their dealings with the public while on duty, or at events where the Department is represented, avoiding rude or profane language. Nor shall they engage in boisterous conduct, horseplay, or similar activities, which could result in injury to anyone, while on duty. It shall be the duty of all Department members to avoid injury to themselves and others, and to take appropriate action towards aiding other members and citizens exposed to danger.
121.9
Department Business All Department business, except public records, shall be regarded and treated as confidential by all members.
121.10 Insubordination Members flouting authority of any superior officer by obvious disrespect or by disputing or ignoring such officer's orders shall be guilty of insubordination. 121.11 Maintaining Membership 121.11.1
Firefighters must maintain a 33% percent response record to tonealerted incidents during the course of a one-year period.
121.11.2
Fire members shall attend a minimum of 24 hours of required Department training/drills unless excused by the Fire chief, or his
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
121.0
TOPIC Administrative Policies & Procedures
SUBJECT Member Conduct And Responsibility
PAGE NO.
3
DATE ISSUED/REVIEW 6/10/99
designee for reasonable cause. (Department will arrange alternate training hours for members working shift work.) 121.12 Record Maintenance No member shall falsify any Departmental record or report, nor make misleading entries in any Departmental record. 121.13 Prohibited Acts While On Duty 121.13.1
Gambling - Members shall not gamble on-duty or on City property.
121.13.2
Alcohol/Controlled Substance - Members shall not respond to Departmental alarms or drills with odor of alcohol or a controlled substance; nor shall they consume same while on duty or on City property. A breath-a-lyzer test may be requested to establish a members condition. Refusal to take the requested test, may lead to termination from the Department.
121.14 False Alarms - No member shall knowingly transmit a false alarm of fire or other emergency. 121.15 False Illness or Injury Report - No member shall knowingly file a false report of illness or injury involving the Department. 121.16 Licenses Members shall maintain a valid State of Michigan drivers license and all other required licenses and certificates, and shall immediately submit a written report through the chain of command to the Fire Chief, if such license is suspended, revoked or restricted. 121.17 Using Official Communications Members shall not use official Fire Department channels of communication, including stationary or bulletin boards, without prior approval of the Fire Chief. 121.18 Lost/Destroyed Items The City shall not be held responsible for any privately owned items belonging to members.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
121.0
TOPIC Administrative Policies & Procedures
SUBJECT Member Conduct And Responsibility
PAGE NO.
4
DATE ISSUED/REVIEW 6/10/99
121.19 Reporting Unsafe Practices/Operations Members shall report to their superior officers any complaint regarding unsafe practices or operations which might endanger the public or other members of the Department. 121.20 Member Vehicle Members authorized to use private vehicles for emergency response, are required to keep their vehicle in safe mechanical condition, and properly licensed and insure same, in accordance with Public Act 300, Michigan Vehicle Code and shall maintain a valid driver's license, and Emergency Driver's License. 121.21 Public Assistance Members shall assist injured or ill citizens, within the limits of their training. 121.22 Correspondence All correspondence and/or bills, shall be submitted to the Chief's office, to ensure proper disposition. 121.23 Beards The wearing of a beard by members of the Fire Department is prohibited. Mustaches and sideburns shall be allowed when the same does not interfere with the safe use of self-contained breathing apparatus. 121.24 Physical Fitness 121.24.1
Any member unable to meet the physical demands of their position, shall advise the Chief's office, as soon as practical, giving an estimate of the duration of said disability.
121.24.2
No member shall return to duty without submitting a "release" from a doctor. (See "Return to duty after injury or illness", see section 202.0.)
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Member Conduct And Responsibility
121.25
121.0
PAGE NO.
5
DATE ISSUED/REVIEW 6/10/99
Residence and Telephone Members shall reside within the Charlevoix School District boundaries and have a working telephone available at their residence. Any change in residence or telephone number shall be reported to the Chief's office within 72 hours. Members must also have a reliable vehicle to respond to alarms.
121.26 Request for Departmental Action (Non-Emergency) All requests for non-emergency action by the Department (equipment use, speeches, demonstrations, etc.) shall be submitted to the Chief or appropriate Shift Commander, within 24 hours. 121.27 Knowledge All members shall familiarize themselves with the Departmental Manual. 121.28 Reporting Accidents Any accident or injury involving Departmental personnel (on duty) or Department equipment or apparatus MUST be reported to Chief's office as soon as possible. 121.29 Pregnancy An Employee‘s pregnancy is to be treated as a medical situation. The firefighter‘s participation in Departmental operations will be based on written direction of the firefighter‘s physician. As soon as an Employee learns she is pregnant, she shall advise the Fire Chief‘s office.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Care of Department Property
SCOPE:
122.0
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98
All Personnel
PURPOSE: To Mandate the Care of Department Property 122.0
CARE OF DEPARTMENT PROPERTY
122.1
Responsibility Members are responsible for the proper care and use of Department equipment or property assigned or used by them.
122.2
Damaged or Lost Any Department property damaged or lost must be reported to the Shift Commander immediately. Such property may be subject to replacement charges and/or disciplinary action, upon willful negligence.
122.3
Use of Departmental Property No member shall take or use Department property for personal use, without the expressed permission of the Chief or Shift Commander, and then only after registering items in the station log.
122.4
Manuals Members are responsible for issued Department Manuals, and for making appropriate changes or inserts as they are received.
122.5
Surrender of Department Property Members are required to surrender all Department property in their possession upon their separation from active duty with the Department. Failure to return said property may cause the member to reimburse the Department for the replacement value of the article(s).
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
122.0
TOPIC Administrative Policies & Procedures
SUBJECT Care of Department Property
PAGE NO.
2
DATE ISSUED/REVIEW 5/15/98
122.6 Operation or Use Of Department Property Members shall operate or use Departmental property or equipment with the proper care and within the articles capabilities. 122.7 Department Equipment Members shall be responsible for all Department equipment, when used under their immediate control, within reason.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Apparatus
SCOPE:
133.0
PAGE NO.
1
DATE ISSUED/REVIEWED 6/30/01
All Personnel
PURPOSE: Maintaining department apparatus and equipment in a constant state of readiness to respond to emergency situations, shall be a primary goal of the Department. 133.1
MAINTENANCE
PROCEDURES 133.1.1
Weekly Each department vehicle shall be inspected, pursuant to the "Vehicle Inspection Form", at least once a week and after each run by the on-duty Shift Commander. (Ambulances due to the their use, do not need to reinspected after each run).
133.1.2
Monthly Inspections Each vehicle shall be inspected pursuant to the "Monthly Inspection Form" once a month. Inspections shall be the responsibility of the Shift Commander on duty the last of the month that the vehicle is due for a "weekly inspection".
133.1.3
Semi-Annual Inspections A semi-annual inspection shall be conducted in conjunction with the monthly inspections in February and August of each year and include changes in gasoline and gasoline powered equipment.
133.1.4
Annual Inspections Pump tests, change oil, test hose.
133.2 USE Department vehicles will be used only for City business. 133.2.1 Fire Car - used only by City employees ―on duty‖. (EMS ―on-call‖ is not considered ―on-duty‖) unless approved by the Fire Chief
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Self Contained Breathing Apparatus (Scba) Program
SCOPE:
134.0
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98
All Personnel
134.0 PURPOSE The Self Contained Breathing Apparatus (SCBA) is the most important piece of safety equipment the firefighter will ever use in his or her career as a fire- fighter. It is the purpose of this program to ensure each Department member understands the use, care and maintenance of the assigned SCBA. 134.1 When To Use Whenever there is a possibility of an oxygen deficiency, toxic atmosphere, and or combustible atmosphere present, the SCBA will be worn. If the determination is made that SCBA will be worn, it is the responsibility of each member to properly don the SCBA as per the manufactures‘ requirements, and activate their ―Pass Alarms‖. 134.2 Training Requirements Each Department member is required to be certified each year in the proper inspection, fitness of mask, maintenance, and donning/doffing procedures. The Training Officer is responsible to ensure each member is certified annually. No Department member will operate any Breathing Apparatus, unless they have been certified. Members shall not wear beards or anything that interferes with face mask seal. 134.3 Maintenance of SCBA Each SCBA will be maintained in accordance with the manufactures‘ requirements. Only trained individuals shall complete any maintenance on the SCBA. All maintenance shall be noted on the individual maintenance record for each unit. The maintenance records shall be kept for the life of each unit. Each SCBA will be given an operational inspection on a monthly basis and noted on the maintenance record. Each SCBA will be given an operational inspection after each use, either at an emergency or training session. Any repairs needed must be brought to the attention of the On-Duty Shift Commander.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
136.0
TOPIC Administrative Policies & Procedures
SUBJECT Dive Team
PAGE NO.
1
DATE ISSUED/REVIEWED 6/30/01
SCOPE:
Dive Team Members
PURPOSE:
Provide an emergency rescue underwater dive team service to the community.
POLICY:
The Charlevoix Fire Department Dive Team shall consist of Fire Department members, and is structured as a underwater rescue team, not an underwater recovery team.
DEFINITION: I.
Underwater Rescue - Victim has been underwater less than two (2) hours.
II.
Underwater Recovery - Victim has been under water more than two (2) hours, or is believed to have died.
PROCEDURES 136.1 Membership - New members shall; 136.1.1
be a member of Charlevoix Fire Department
136.1.2
be a certified ―open water diver‖
136.1.3
provide their own dive equipment (mask, regulator, tank, etc.)
136.2 Reimbursem*nt - Divers are paid only for; 136.2.1
mandatory training, dives and emergency calls
136.2.2
Fire Department provides breathing air, and pays tuition for advanced diving training and cost (determined by bid) of ―annual service check‖ of regulator
136.2.3
the diver pays for any repairs of their equipment, including regulator.
136.3 Safety 136.3.1
All employees of the Fire/EMS Department will wear a USCG approved personal floatation device (PFD) during all open water and ice rescue/training operations.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Station Maintenance
SCOPE:
144.0
PAGE NO.
1
DATE ISSUED/REVIEWED 5/15/98 9/01/2007
All Personnel
144.0 STATION MAINTENANCE PROPOSE Station and related equipment shall be maintained in a high state of cleanliness and neatness, in order to provide safe and clean quarters. PROCEDURE 144.1 Clean and Neat Since the City is now using a cleaning contractor to keep City Hall clean, all department employees will assist in that activity. Employees are expected to pick up after themselves, keep the kitchen clean, and make their bed on a daily basis. The apparatus bay and shop/storage area is not included in the City Hall cleaning contract, and is the sole responsibility of the Shift Commander on duty to make certain these areas are clean and neat.
The following shall be used to check the Fire/EMS section of the building. This form will be used monthly, and filed to document the condition of the building and the equipment addressed in the form.
FACULTY SAFETY
CHECKLIST
I. GENERAL ___
The required MIOSHA workplace poster shall be displayed in the station, as required, where all employees are likely to see it.
___
Portable ladders shall be adequate for their purpose, in good condition, and have secure footing.
___
Emergency instructions and telephone numbers shall be available for the general public, in the event of an emergency and fire personnel are out of the building
___
Containers of all cleaning agents shall be carefully labeled per MIOSHA standards.
___
First aid supplies shall be available and clearly identified as to location.
___
Shower curtains shall provide adequate protection to prevent floors from becoming excessively wet and slippery.
___
Cooking appliances, including gas and charcoal grills, eating utensils shall be kept clean and in good working order.
Comments: ______________________________________ ______________________________________ ______________________________________ ______________________________________
II. HOUSEKEEPING ___
___
All rooms, offices, hallways, storage rooms, and the apparatus floor shall be kept clean and orderly and in a sanitary condition. All hallways and/or passageways shall be free of any type of hazards.
___
All waste containers shall be emptied regularly.
___
Waste containers shall be provided in the kitchen area. These containers shall be maintained in a clean and sanitary condition. Waste container liners are required in all waste containers kept in the kitchen area.
III. EXITS ___
All exits shall be visible and unobstructed.
___
All exits shall be marked with a readily visible sign that is illuminated (if required by code).
___
Doors that might be mistaken for exits shall be marked ―NOT an Exit‖ if required by building code.
___
Exits and exit signs shall be free of decoration, draperies, and/or furnishings.
___
All areas of the station shall be adequately illuminated.
___
Primary exit routes shall be obvious, marked, and free of obstruction.
___
Stairways shall be in good condition, with standard railings.
___
Exits shall be wide enough for easy access.
Comments: _____________________________________ _____________________________________ _____________________________________ ________________________________ _____
___
Maintenance hand tools shall be safely stored when not being used. They shall be inspected periodically and maintained to assure their safe condition. Unsafe conditions to check:
IV. WALKING AND WORKING SURFACES ___
___
Floors shall be kept as clean and dry as possible. Work surfaces shall be kept as clean as possible, and will be kept in a neat and orderly fashion.
Comments: ______________________________________ ______________________________________ ______________________________________ ______________________________________ V.
___
APPARATUS FLOOR AND MAINTENANCE AREAS All projecting tools and objects shall be clearly marked to warn against ―head bump‖ accidents.
___
Apparatus overhead doors shall be maintained in a safe, operating condition.
___
Apparatus doors shall have adequate space for proper clearance for vehicles.
___
Work rests on grinders shall be adjusted to within 1/8 inch to the grinding wheel.
___
Grinders and grinding wheels shall be adequately guarded. The safety guard shall cover the spindle end, and the flange protection.
___
All power tools shall be provided with proper guarding for electrical, cutting, and moving parts.
___
Is the tool clean?
___
Are handles/gripes broken?
___
Are there worn defective points/parts on the tool?
___
Are there parts missing?
___
Are safety guards and devices in place and in proper working condition?
___
Pulleys and belts shall be properly guarded.
___
Chain drives and sprockets shall be guarded.
Comments: ______________________________________ ______________________________________ ______________________________________ ______________________________________
VI.
LAUNDRY, CLEANING AND DISINFECTING AREAS
___
The station designated cleaning and disinfecting areas for care of clothing, turnout gear, EMS equipment, and other portable equipment shall be clean and orderly.
___
The designated cleaning and disinfecting area shall be physically separate from the area used for food preparation, cleaning of food or cooking utensils, personal hygiene, and sleeping or living areas.
___
___
___
The utility sink used in the cleaning and disinfecting area shall be kept clean and free of obstructions, and objects shall not be left in the sink. The washer and dryer shall be kept clean and in good working condition to assure decontamination of work uniforms and linen. A five gallon biohazard waste container shall be maintained at the station. The container shall be emptied at least weekly.
Comments: ______________________________________ ______________________________________ ______________________________________ ______________________________________ VII.
___
BUILDING EXTERIOR AND GROUNDS The exterior of the building shall be in good condition. There shall be no missing finishes or temporary repairs. All windows that can be opened, shall be functional per manufacturers specifications.
___
There shall be no accumulation of debris or trash next to the building or on the station grounds.
___
All walkway surfaces and parking lots shall be free of hazards and in good condition.
___
All exterior lighting shall work as designed.
VIII.
DECONTAMINATION ROOMS
___
The decontamination room shall be clean and orderly and free of storage
not related to decontamination/restroom use. ___
The decontamination room shall have instructions clearly posted as to how to proceed through decontamination.
___
The decontamination washer and dryer shall be clean and in working condition.
___
There shall be instructions posted as to the use of the washer and dryer.
Comments: ______________________________________ ______________________________________ ______________________________________ ______________________________________
IX.
FIRE PREVENTION AND PROTECTION
___
Fire extinguishers shall be maintained in a fully operable condition and kept in designated places when not in use.
___
Fire extinguishers shall be the proper size/type for the expected hazard.
___
The fire extinguisher shall have a durable tag securely attached to show the maintenance or recharge date.
___
If the station is equipped with a fire alarm system, the system shall be maintained and tested by a qualified person to the requirements of NFPA 72.
___
Smoke detectors shall be inspected and tested quarterly.
___
Carbon monoxide detectors shall be inspected and tested quarterly.
Comments: ______________________________________ ______________________________________ ______________________________________ __________________________
___
All electrical cords shall be checked for fraying.
___
All equipment shall be securely mounted to the surface on which it sits.
X.
HAZARDOUS MATERIALS
___
Flexible cords and cables shall not be used as a substitute for fixed wiring.
___
Cylinders of compressed gas shall be stored away from combustible materials, in an upright position, and properly secured to prevent cylinders from falling over.
___
All extension cords shall be properly grounded and approved.
___
All electrical tools, whether department owned or personal property, shall be properly protected for damaged power cords, plugs, worn switches, defective ground circuits, or other faults that might render them unsafe for use.
___
Electrical panel boxes and circuit breakers shall be marked to show their purpose.
___
Electrical switches, outlets, panel boxes, and junction boxes shall be properly covered.
___
___
Flammable and combustible materials shall be stored in tanks or closed containers per NFPA 30 and building code requirements. Flammable and combustible liquids in excess of 30 gallons must be stored in an approved storage locker. The containers must be made of metal, or the containers must be stored in a storage cabinet approved for flammable materials. Safety containers shall have selfclosing lids and shall be used for the storage of flammable liquids and soiled oily rags.
Comments: ______________________________________ ______________________________________ ______________________________________ __________________________ XI.
ELECTRICAL WIRING, FIXTURES, AND CONTROLS
___
Electrical cords shall be strung so they do not hand on pipes, nails, hooks, etc.
___
Conduit shall be attached to all supports and tightly connected to junction and outlet boxes.
Comments: ______________________________________ ______________________________________ ______________________________________ __________________________ XII.
OTHER
___
Check all physical fitness equipment for safety issues. Inspect all cables, pulleys, seats, hinges, handles, grips, and connectors. ___
Check for the appropriate amount of space within the physical fitness area to safely utilize the equipment.
___
Portable heaters used in the station shall be placed out of travel routes, placed away from combustibles, and if turned over, shall be manufactured to turn itself off.
___
Weekly station generator test monitored (test is totally automatic).
___
The SCBA air compressor shall have in place and utilize a log book that meets 29 CFR 1910.134, which include the following information: Date bottle was filled, hydrostatic test date, bottle identification number, and the person filling the bottle.
___
Compressor and cascade records shall be clear and up to date. Air quality checks shall be posted in the compressor room.
__________________________________ Signed
___
Fill station containment device shall be in good working order.
__________________________________ Date
___
Any situation that warrants a concern shall be brought to the attention of the department‘s safety officer.
___
Inspection by certified agency conducted for compressors rated above 60 gal.
___
Inspection by certified agency conducted for hot water heaters with 120 gal and above.
___
The first aid kit mounted on the wall in the apparatus bay must be inspected and kept stocked with the proper items within their expiration date.
___
Have problems been documented?
___
Any other concerns?
Comments: ______________________________________ ______________________________________ ______________________________________
______________________________________ ______________________________________ ______________________________________ ______________________________________
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM No.
TOPIC Administrative Policies & Procedures
SUBJECT New Hiring Procedures
SCOPE:
150.0
Page No. 1 DATE ISSUED/REVIEW 6/10/99 9/15/03
All Personnel
POLICY: 150.0 When called to duty, our department members are City employees, and as such our department must follow all applicable City hiring practices. To this end, the following procedures are directed. The Charlevoix Fire Department does not discriminate in regard to race, sex, or religion. PROCEDURES: All department applicants (fire/EMS) shall: 150.1 Submit a "City Employment Application" form with licenses and/or certificates. .1.1
Firefighters must pass physical agility test.
.1.2
Pass interview with Fire Chief
.1.3
Pass a medical physical conducted by the City Doctor.
.1.4
Pass criminal history and background check by the police department.
150.2 Appointed by the Chief. 150.3 Once the individual is appointed to the department, the following procedures shall be followed: To insure that the City's hiring policies are followed and that the individual is issued all items to perform his/her duties, and that all items issued are properly accounted for. .3.1
Completed "City Employment Application", with date of birth, and completed ―Employee Change of Status Report‖ to the City Manager/HR office.
.3.2
Issue: A. "Charlevoix Fire Department Manual" (sign last page) B. Map Book C. Department I.D. Number
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM No.
150.0
TOPIC Administrative Policies & Procedures
SUBJECT New Hiring Procedures
Page No. 2 DATE ISSUED/REVIEW 6/10/99
.3.3
The Employee, with Drivers' License and Social Security Card shall be directed to the City Manager/HR office to sign and receive the appropriate new employee intake paperwork.
.3.4
Issue protective gear utilizing fire department form 10.20 and have individual sign for same. A. Firefighters - will receive bunker coat, bunker pants, boots, helmet, gloves, Nomex hood and pager. B. EMS - Smock and name tag.
.3.5
.
All firefighters and EMS new hires SHALL sign ―Consent form for Hepatitis B vaccine‖.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Appointment of Members
SCOPE:
151.0
PAGE NO.
1
DATE ISSUED/REVIEWED 6/10/99 9/15/03
All Personnel
POLICY: 151.1
The appointment of new members shall be the responsibility of the Fire Chief. The following procedures are established to ensure that the best qualified new members are obtained, to ensure the highest quality service to our citizens, and to be fair to all applicants. The City of Charlevoix does not discriminate on the basis of race, color, religion, national origin, sex, marital status, height, weight, age or handicap, and the City will not condone such action by its employees.
PROCEDURES 151.1
151.2
Membership Criteria 151.1.1
Minimum 18 years of age and physically able to perform the duties required.
151.1.2
Possession of a valid Michigan Driver's License with an acceptable driving record.
151.1.3
Reliable vehicle available to enable response to alarms.
151.1.4
Working telephone in residence.
151.1.5
Resident of the Charlevoix School District.
151.1.6
EMS applicants - copy of EMT license.
Full-Time Firefighters 151.2.1
Certified by the Michigan Firefighters Training Council as a Firefighter II, and possession of an EMT license issued by the State of Michigan (Fire Officer I - desired). Other criteria will be at the discretion of the Fire Chief.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Appointment of Members
151.3
151.0
PAGE NO.
2
DATE ISSUED/REVIEWED 12/15/99 9/15/03
Appointment Procedures "Paid on Call" 151.3.1
All applicants shall submit a "City Employment Application" to the Fire Chief's Office, and authorization for background check, with signed waiver.
151.3.2
When a vacancy occurs in the authorized strength of the Department, the Fire Chief shall advise the membership of the number of openings and the names and experience of the applicants currently on file.
151.3.3
Applicants shall pass a physical agility test. .3.3.1 Physical Agility Tests Purpose To ensure Firefighter applicants are physically able to do the job of Firefighter and to ensure that applicants do not have an on-going disability that would prevent them from being a Firefighter. Procedures Applicants will be outfitted with full turnouts for tests #1 and #2. Tests #1 — Duck Under/Crawl/Ladder Walk with Air Pack (no face piece) Crawl under saw horse; pick up full foam pail, walk side rails of 14' roof ladder, put down pail; crawl under second sawhorse; stand up. Then return to starting point, using same tests, #2 — Dummy Carry In turnouts, carry ―hose dummy‖ up and down fire office Stairway, three (3) times. #3 — Lifting and Hoisting In gloves and helmet, using hose raising pullys and rope, hoise 50 lbs. (+1-5#) pounds to ceiling, three (3) times.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
151.0
TOPIC Personnel Policy & Procedures
SUBJECT Appointment of Members
PAGE NO.
3
DATE ISSUED/REVIEWED 9/23/99 9/15/03
#4 — Equipment Carry Carry 10# chemical fire extinguisher as fast as possible, up the fire office stairs. Return down stairs, pick up EMS box, carry it upstairs, set it down and bring fire extinguisher down. Then carry full 5 gallons pail of foam up stairs, brings EMS box down. Return upstairs and bring down foam pail. .3.3.2 A criminal and driving background investigation (pass/fail). .3.3.3 A physical examination (pass/fail), after the job position is offered to the applicant. 151.3.4
Fire Chief shall appoint one of the three top rated applicants, to probationary member status. His decision shall be based on the needs of the Department. .3.4.1 "Paid-on-Call" probationary firefighters must satisfactorily complete the, "Firefighter I," course sponsored by the Michigan Firefighter Training Council within 24 months of employment. .3.4.2 ―Paid on Call‖ EMS recruits must pass an EMT State board with six (6) months of employment. .3.4.3 All selectees will serve a twelve (12) month probationary period.
151.3.5
Hiring Procedures .3.5.1
Completed ―City Employment Application‖, with date of birth, to the City Manager‘s office.
.3.5.2 ―Personnel Action Slip‖ checked ―Hire‖ to the City Manager‘s office. .3.5.3 Issue: A. B. C. D.
―City Employee‘s Handbook‖ ―Charlevoix Fire Department Manual‖ Map Book Department I.D. Number
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
151.0
TOPIC Personnel Policy & Procedures
SUBJECT Appointment of Members
PAGE NO.
4
DATE ISSUED/REVIEWED 9/23/99 9/15/03
.3.5.4 Go to Treasurer‘s office with Driver‘s License to sign forms (W-4 and I-9). .3.5.5 Issue protective gear utilizing Fire Department form 10.20 and have individual sign for same. A.
Firefighters - will receive bunker coat, bunker pants, boots, helmet, gloves, Nomex hood and pager.
B.
EMS - Smock and name tag.
All firefighters and EMS new hires SHALL sign ―Consent form for Hepatitis B vaccine‖ (whether or not they choose to take vaccine).
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
152.0
TOPIC Sexual Harassment and Unwanted Conduct
SUBJECT Dealing with Sexual Harassment & Unwanted Conduct in the Work Place
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All Personnel
PURPOSE:
To establish prevention in a working environment against sexual harassment and unwanted conduct.
APPLICATION:
This order is for internal use only, and is not intended to enlarge the employees‘ civil or criminal liability in any way, and it shall not be construed as the creation of higher legal standard of safety or care in the evidentiary sense with respect to third party claims insofar as the employees‘ legal duties as imposed by law. Non-compliance with this policy constitutes a violation of employment duty only, except in which cases of non-compliance is also a violation of laws of the State of Michigan. Therefore, violation of this policy shall form the basis of this employer‘s disciplinary action with this Department. In the event that a violation of duties imposed by law, nothing herein shall be construed to relieve one from legal duty or from any action resulting from breach of that legal duty.
POLICY:
It shall be the policy of the Department that as employees you have the right to expect a working environment free of unwelcome sexual advances, requests for sexual favors, communication of a sexual nature, and other unwanted verbal or physical conduct. This Department has adopted a Sexual Harassment and Other Unwanted Conduct Policy. This policy shall be followed at all times including, but not limited to, when: 1. Submission to such conduct or communication is made an express or implied condition of obtaining employment. 2. Submission to or rejection of such conduct is used as a basis of or factor in decisions affecting the employment of any personnel. 3. Such conduct or communication has the purpose or effect of interfering with an employee‘s duty assignment or work performance or creating an intimidating, hostile, or offensive environment.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
152.0
TOPIC Sexual Harassment and Unwanted Conduct
SUBJECT Dealing with Sexual Harassment & Unwanted Conduct in the Work Place
PAGE NO.
2
DATE ISSUED/REVIEWED 9/15/03
DEFINITIONS: 1. 2.
3.
4.
―Employee‖ includes all Department personnel, both sworn and civilian. ―Sexual Harassment‖ includes any unwanted or repeated verbal or physical sexual advances, sexually explicit, provocative, or suggestive statements, innuendo, or comments, or sexually oriented conduct or physical conduct, made by another employee which are reasonably offensive or objectionable to the recipient or which reasonably causes the recipient discomfort or humiliation or which reasonably interferes with the recipient‘s work performance. ―Unwanted Conduct‖ includes any conduct, verbal or physical, which is of an ethnic, racial or religious nature, which reasonably causes the recipient discomfort or humiliation, or which reasonably interferes with the recipient‘s work performance. ―Shall‖ is mandatory, not permissive.
152.1 PROCEDURE 152.1.1
An employee who believed he/she has been subjected to sexual harassment or unwanted conduct shall report the incident within ten (10) days after the alleged occurrence, to either his/her immediate supervisor, or to the Department Head.
152.1.2
A complaint of sexual harassment or unwanted conduct shall be promptly investigated by the Department Head or his/her designate. Provided, however, such shall not be subject of or included within the immediate sexual harassment or unwanted conduct complaint. Every effort will be made to handle all such complaints in fair, impartial, and speedy manner, with concern for the principles of due process and fairness. In order to protect both the person making the complaint and the person(s) against whom the complaint is made, every reasonable effort will be made to handle all complaints in a confidential and discreet manner.
152.1.3
A meeting shall be held between the person making complaint and the Director or his/her designate, as soon as possible, but not later than ten (10), days following the report of the alleged occurrence(s). Following
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
152.0
TOPIC Sexual Harassment and Unwanted Conduct
SUBJECT Dealing with Sexual Harassment & Unwanted Conduct in the Work Place
PAGE NO.
3
DATE ISSUED/REVIEWED 9/15/03
the meeting, the employee(s) against whom the complaint has been made shall be given a full opportunity to respond to the allegations. The investigation conducted shall also include interviews, where appropriate, with other witnesses to the alleged occurrence(s) of sexual harassment or unwanted conduct. Following completion of the investigation, if it is determined that a sexual harassment or unwanted conduct did, in fact, take place, immediate action, including discipline if necessary, will be taken to remedy the situation and prevent its recurrence. 152.1.4
All commend and supervisory personnel shall be expressly responsible for immediately reporting any occurrences they witness or become aware of in any area of the Department.
152.1.5
If at all possible, immediate action shall be taken by command and supervisory personnel to limit and restrict, during the pendency of sexual harassment or unwanted conduct complaint, any work assignments or contact between the employee making the complaint and the employee against whom the complaint is made.
152.1.6
Retaliatory action or conduct of any kind taken by any member of the Department against an employee as the result of that employee having sought redress under this policy and procedures is strictly prohibited and shall be regarded as a separate and distinct violation of the Department policies and procedures.
152.2 NON-COMPLIANCE Failure to comply with the provisions of this order shall result in disciplinary action. Any employee who has an alleged misconduct complaint and violates Section 6 during or after the investigation may be subject to discharge.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Employee Reimbursem*nt
SCOPE:
All Personnel
PURPOSE:
Publish ―paid-on-call‖ wages
155.0
PAGE NO.
1
DATE ISSUED/REVIEW 6/10/99 04/01/09 6/30/01
155.0 Procedure - ―Paid-on-call‖ personnel shall be paid at the following rates, with half (½) hour as smallest time increment. 155.1
FIREFIGHTER 155.1.1
155.1.2
Alarms/calls for service Probationary Firefighter
$10.00 per hour
Firefighter I
$13.00 per hour
Firefighter II
$15.00 per hour
Fire Officer I
$16.00 per hour
Fire Officer II
$17.00 per hour
Fire Officer III
$18.00 per hour
Approved Drills Firefighter/Basic Diver
-
$10.00 per hour
Firefighter I/Advanced Diver -
$13.00 per hour
Firefighter II/Ice Diver -
$15.00 per hour
155.2 EMS PERSONNEL 155.2.1
EMT Paramedic
$20.00 per hour
EMT Specialist
-
$17.00 per hour
EMT - Basic
-
$16.00 per hour
EMT-First Responder/Attendant -
$15.00 per hour
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
155.0
TOPIC Administrative Policies & Procedures
SUBJECT Employee Reimbursem*nt
PAGE NO.
2
DATE ISSUED/REVIEW 6/10/99 04/01/09 6/30/01
155.3 OPTIONAL CLASSES/SEMINARS/ETC. No hourly payment, however; the Department will pay costs, if approved in advance, including registration, transportation and texts.
155.4 PAYMENT OF INSTRUCTORS Departmental instructors who are detailed to prepare a Lesson Plan and instruct departmental classes/drills shall be paid at twice the drill rate. 155.5 TRAVEL EXPENSES Travel expenses are dealt with in City Policy # 201.1 in the City Employees Handbook
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
156.0
TOPIC Administrative Policies & Procedures
SUBJECT Equipment Issue Inventory
PAGE NO.
1
DATE ISSUED/REVIEW 10/94
NAME_______________________________________________ Last First MI DEPT. ID #__________________________ Date Issued
Item Pager Bunker Coat Bunker Pants Fire Boots Helmet Hood Gloves
EMS smock/Name Tag Employee Status Report City Employee Manual Department Manual Map Book Hep B Shots - notice Physical
ID Number
Condition
Size
Remarks
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 157.0
PAGE NO. 1
Topic Administrative Policies & Procedures
SUBJECT Documents/ Records
DATE ISSUED/REVIEWED 7/98, 9/01/07
SCOPE:
All Personnel
PURPOSE:
To determine the length of time that documents will be retained by the Fire Department.
157.0
DOCUMENTS/REPORTS
157.1
Length of time to keep. Report
Years to keep
.1.1
State Fire Report
10 years
.1.2
Daily Log
Permanent
.1.3
Apparatus/equipment maintenance records
Life of the Vehicle
.1.4
Hydrant information
Ten years
.1.5
Run Reports
Permanent
.1.6
Safety violation notice
Life of equipment/building
.1.7
Investigations
Ten years
.1.8
EMS Training Records (Continuing Education)
Tenure of employee + five years Non-employee records-five years
Note: This policy was adapted to comply with City Council action regarding records retention passed on March 5, 2007, per guidelines established by the Michigan Municipal League. 157.2
Continuing Education Records must include: .2.1
Date & Time of Course
.2.2
Location of Course
.2.3
Category and Specific Topic of the Course
.2.4
Instructor/s (I/C of record and Instructors Assisting)
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 157.0
PAGE NO. 2
Topic Administrative Policies & Procedures
SUBJECT Documents/ Records
DATE ISSUED/REVIEWED 7/98, 9/01/07
.2.5
Copies of Student Evaluations
.2.6
Copy of the Course Outline (Submitted to the State for Course Credits)
.2.7
Copy of Student Handouts (If any are used)
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
158.0
TOPIC Administrative Policies & Procedures
SUBJECT New Born Baby Custody
PAGE NO.
1
DATE ISSUED/REVIEW 02/13/01
SCOPE:
All Personnel
PURPOSE:
Comply with State of Michigan Law, pertaining to fire departments taking custody of new born infants.
POLICY:
Members of the Department will accept ―temporary custody‖ of ―new born infants‖, and obtain as much parental background information, as possible.
PROCEDURE: When an alleged parent indicates that they wish to give up custody of ―a new born baby‖ to the Charlevoix Fire Department, the following procedures shall be followed: 158.1 You must assume the child is ―new born‖, unless it is obviously not the case. 158.2 Must accept ―temporary protective custody‖ of the child. 158.3 Shall provide a ―Surrendering Parents Rights Information‖ form to parent. (Attachment #1). 158.4 Should obtain as much parental medical history as possible, using the ―Volunteer Medical Background Form for Surrendering New Born Baby‖. (Attachment #2). 158.5 Request that the surrendering parent complete and sign a ―Voluntary Release for Adoption of a Surrendering Newborn by Parent‖ form. (Attachment #3). 158.6 Complete the ―Check List‖ form. (Attachment #4). 158.7 Transport child to hospital in ambulance and transfer custody to hospital staff. 158.8 Attach copies of the ―Check List‖ and any other ―attachments‖ completed to Run Report. Note: All forms noted above are available in ―Form File‖ located in Shift Commander‘s office.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
159.0
TOPIC Administrative Policies & Procedures
SUBJECT Fire/EMS Safety Committee
PAGE NO.
1
DATE ISSUED/REVIEW 9/15/03
SCOPE:
All Personnel
PURPOSE:
Emergency scenes that members of the Charlevoix Fire/EMS Department are required to respond to are inherently dangerous. This policy will establish a formal method for reviewing incidents that caused injury or had a likelihood of causing injury to department personnel. This review will then be used to make changes in operating procedures to minimize the likelihood of further injury when responding to similar incidents in the future.
POLICY: 159.1
A committee shall be established consisting of the following members: 1) Fire Chief 2) Shift Commanders/EMS Coordinator 3) Captains 4) Lieutenants This meeting will be open to all Fire/EMS employees that want to attend. All in attendance will have input in the meeting, not just standing committee members.
159.2
This committee will meet within one week (7 days) after an injury, to review the incident leading to the injury.
159.3
If no one had been injured, this committee will meet quarterly, to review any ―close calls‖ or ―scares‖ that may have occurred.
159.4
A meeting of this committee may be called by the Fire Chief at any time, to mitigate a dangerous situation. NOTE: These meetings are in addition to the critique of the incident that may have occurred with the entire department.
159.5
This committee will make recommendations to the Fire Chief in an attempt to make the emergency response and scene as safe as possible, and to correct behavior/procedures that may lead to an avoidable injury.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Hazardous Communication Program
SCOPE:
160.0
PAGE NO.
1
DATE ISSUED/REVIEW 9/15/07
All Personnel
PURPOSE: Sample Written Hazard Communication Program, to be compliant with 1910.1200 Paragraph (e)(I)(ii) General Industry Std. Part 92. Hazard Communication General The following hazard communication program has been established for the City of Charlevoix Fire/EMS Department. This program will be and is available for review by all employees. I.
Hazard Determination [See paragraph (d) of Part 92. Hazard Communication] The City of Charlevoix Fire/EMS Department will rely on material safety data sheets obtained from product suppliers to meet hazard determination requirements.
II.
Labeling [See paragraph (f) of Part 92. Hazard Communication] A. Shift Commander Joe Schwartzfisher will be responsible for seeing that all containers entering the workplace are properly labeled. B. All labels shall be checked for: 1. Identity of the material 2. Appropriate hazard warning for the material (Word/Symbols/Pictures). 3. Name and address of the responsible party. C. Each employee shall be responsible for ensuring that all portable containers used in their work area are labeled with the appropriate identity and hazard warning.
III.
Material Safety Data Sheets (MSDSs) [See paragraph (g) of Part 92. Hazard Communication] A. Shift Commander Joe Schwartzfisher will be responsible for compiling and maintaining the master MSDS file. The file will be kept in the Fire/EMS office area.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
160.0
TOPIC Administrative Policies & Procedures
SUBJECT Hazardous Communication Program
PAGE NO.
2
DATE ISSUED/REVIEW 9/15/07
B. Additional copies of MSDSs for employee use are located in the Fire/EMS Office. C. MSDSs will be available for review to all employees during each work shift. Copies will be made available upon request to Shift Commander Joe Schwartzfisher. D. Posters identifying the person responsible for maintaining MSDSs and where the MSDSs are located are posted at the copying rooms within City Hall and in the hallway outside the Fire/EMS offices. Posters notifying employees when new or revised MSDSs are received with (5) days of receipt will be located in the same locations. E. If a required MSDS is not received, Shift Commander Joe Schwartzfisher shall contact the supplier, in writing, to request the MSDS. If sn MSDS is not received after two such requests, Shift Commander Joe Schwartzfisher shall contact the Michigan Department of Labor and Economic Growth, the General Industry Safety and Health Division at (5170 322-1831, or the Construction Safety and Health Division at (517) 322-1856 for assistance in obtaining the MSDS. IV.
Employee Information and Training [See paragraph (h) of Part 92. Hazard Communication] A. Shift Commander Joe Schwartzfisher shall coordinate and maintain records of employee hazard communication training. B. Before starting work, at the time of their initial assignment, each new employee will attend a hazard communication training class. The class will provide the following information: 1. Chemicals in the workplace and their hazards. 2. How to lesson or prevent exposure to these chemicals. 3. What the company has done to lesson or prevent employee exposure to hazardous chemicals. 4. Procedures to follow if they are exposed to hazardous chemicals. 5. Where to locate MSDSs and who to contact to obtain copies of MSDSs. 6. How to read and interpret labels and MSDSs.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
160.0
TOPIC Administrative Policies & Procedures
SUBJECT Hazardous Communication Program
PAGE NO.
3
DATE ISSUED/REVIEW 9/15/07
C. The employees shall be informed that: 1. The employer is prohibited from discharging, or discriminating against, an employee who exercises his/her rights to obtain information regarding hazardous chemicals used in the workplace. 2. As an alternative to requesting an MSDS from the employer, the employee can seek assistance from the Michigan Department of Labor and Economic Growth, General Industry Safety and Health Division at (517) 322-1856. A sign will be posted with the address and telephone number of the departments responsible for such requests. D. Attendance will be taken at training sessions. The Fire Department Training Officer will maintain the records. E. Before any new hazardous chemical is introduced into the workplace, each employee who may be exposed to the substance will be given information in the same manner as during the hazard communication training class. V.
Hazardous Non-Routine Tasks [See paragraph (e) (1) (ii) of Part 92. Hazard Communication A. Occasionally, employees are required to perform non-routine tasks (i.e., clear vessels, enter confined spaces, etc.). Prior to starting work in such areas, each employee will be given information about the hazards of the procedure. This information will include: 1. Specific chemical hazards 2. Protection/safety measures the employee can take to lesson risks of performing the tasks. 3. Measures the company has taken to eliminate or control the hazards, including: (a) air monitoring (b) ventilation requirements (c) use of respirators (d) use of attendants to observe procedures (e) emergency procedures
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
160.0
TOPIC Administrative Policies & Procedures
SUBJECT Hazardous Communication Program
PAGE NO.
4
DATE ISSUED/REVIEW 9/15/07
B. It is the policy of the City of Charlevoix Fire/EMS Department the no employee will begin work in a confined space, or any non-routine tack, without first receiving appropriate safety and health training. C. Hazardous non-routine tasks we have in City facilities include: 1. Water treatment/wastewater treatment plant limited space/confined space work on occasion 2. Numerous confined spaces in underground utilities (manholes, etc.) 3. Off site standby and possible rescue situations (St Mary‘s Cement Plant, etc.) 4. All other situations that the Fire Department may be called to in order to perform a rescue VI.
Multi-Employer Workplaces [See paragraph (e)(2) of Part 92. Hazard Communication] A. Employers who produce, use, or store hazardous chemicals at a workplace in such a way that the employees of other employers may be exposed (for example, employees of a construction contractor working on-site) shall additionally ensure that the hazard communication programs developed and implemented under this paragraph (e) include the following: 1. Methods the employer will use to provide the other employers on-site access to MSDSs for each hazardous chemical the other employers‘ employees may be exposed to while working 2. The methods the employer will use to inform the other employers of any precautionary measures that need to be taken to protect employees during the normal operating conditions and in foreseeable emergencies; and, 3. The methods the employer will use to inform the other employers of the labeling system used in the workplace. B. It is the responsibility of the Incident Commander to obtain chemical information from contractors when the will expose our employees to hazardous chemicals which they may bring into the workplace.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Hazardous Communication Program
VII.
160.0
PAGE NO.
5
DATE ISSUED/REVIEW 9/15/07
Pipes and Piping Systems [See Act 154 Section (c)] Information on the hazardous contents of pipes and piping systems will be identified by appropriate labels on the pipes. (Note: ANSI A13.1-981 recommends the following colorations; blue for low-medium pressure oxygen and compressed air lines, yellow for variable-high pressure oxygen and compressed air lines and yellow for acetylene and natural gas lines.)
VIII.
Hazardous Chemical Inventory [See paragraph (e)(i) of Part 92. Hazard Communication] A list of all hazardous chemicals used by the City of Charlevoix Fire/EMS Department is attached to this document. Further information regarding any of these chemicals can be obtained by reviewing its respective MSDS. Materials which can be purchased by the ordinary household consumer, are not required to be included in this list. This list is for all materials that may be found in the City Hall/Fire Department building.
MATERIAL SAFETY DATA SHEETS CHEMICAL NAME ACETYLENE AFFF FOAM AIR BRAKE ANTI-FREEZE ALKALINE BATTERIES ANTI SEIZE LUBRICANT ANTIFREEZE AND COOLANT ANTI-SEIZE LUBRICANT ARMOR ALL TIRE FOAM ARMOR ALL TIRE FOAM AUTOMATIC DISHWASHING DETERGENT BAR AND CHAIN OIL BATTERY CLEANER BATTERY PROTECTOR BLACK INK BLACK INK BLENDED CLEANER BUCKEYE BLUE BUCKEYE CITATION BUCYEYE SANICARE QUAT -64 BUSSELL FIBER CLEANSING FORMULA CARBON DIOXIDE CARBON DIOXIDE CARTRIGES CARQUEST 15 W 40 MOTOR OIL CARQUEST BRAKE FLUID DOT 3 CARQUEST CARBURETOR CLEANER CARQUEST PURPLE CLEANER CARQUEST SAE 10W 3O OIL CHROMA ONE PAINTS CLOROX BLEACH COLORED INK COMBINATION GAS MIXTURE CONCENTRATED GLASS CLEANER DAWN DEOD-R-SPREY DETERGENTS DETERGENTS DEXRON III MERCON ATF DIESEL FUEL
PRODUCT NAME ACETYLENE CUTTING TORCH 1% CLASS B FOAM AIR BRAKE ANTI -FREEZE MISC. BATTERIES FOR ELECTRONICS LUBRICANT ANTIFREEZE AND COOLANT LUBRICANT TIRE FOAM AEROSOL TIRE CLEANER DISHWASHING DETERGENT CHAIN SAW BAR OIL AEROSOL BATTERY CLEANER PROTECTOR & SEALER AEROSOL HP-51645 SERIES HP-C6615 SERIES ALL PURPOSE CLEANER ALL PUPPOSE CLEANER FLOOR FINISH POLISHING WAX CLEANER DISINFECTANT CARPET CLEANING SOLUTION CARBON DIOXIDE EXTINGUSIHER CARTRIGES FOR EXTINGUISHERS AUTOMOTIVE OIL BRAKE FLUID CARB CLEANER GENERAL CLEANING PRODUCT AUTOMOTIVE OIL AUTOMOTIVE PAINTS CLEANING GERMICIDAL CLEANER HP-C6578 SERIES TARGET GAS METER CALIBRATION GLASS CLEANER DISH SOAP ATOMIZER SOLUTION (5301) BLENDED DETERGENT BLENDED DETERGENT ATF FLUID APPARATUS FUEL
DUST UP MOP TREATMENT ENRICH ENRICH HAND SOAP FLOOR ABSORBENT FOGGING OIL FORAY FORD 5W-20 SYNTHETIC BLEND FREEZE PLUS P GASOLINE GENERAL PURPOSE CLEANER/WAX GENERAL TRIM ADHESIVE HP-LASER JET PRINT CARTRIDGE HP-LASER JET PRINT CARTRIDGE HP-LASER JET PRINT CARTRIDGE HUSKY 1210 STAINLESS STEELCLEANER HUSKY 904 CITRUS FOAMING HUSKY OXY/ORANGE 906 O/O RTU L.O.C. LACQUER THINNER LIQUID PAPER CORRECTION FLUID MAKO "S" SYNTHETIC OIL MEGUIAR'S CLEANER WAX MOUNTAIN AIR AEROSOL MUNICIPAL FOAM MUSSIO FILM FREE MUSSIO FOAMING MUSSIO LIQUID STREAK FREE MUSSIO NORTHERN DT OXYGEN PANASONIC CARTRIDGES PANASONIC DEVELOPER PANASONIC TONERS PB PENETRATING CATALYST PENNZOIL MULTI VEHICLE ATF POWER STEERING FLUID PRESTONE ANTIFREEZE COOLANT PROPAN E PURPLE-K PURSUE QWIK ORANGE ECONOMICAL ROUNDUP READY RUBBERIZED UNDERCOAT
CLEANING PRODUCT ALL PURPOSE CLEANER HAND SOAP OIL DRY MARINE FOGGING OIL ABC- DRY CHEMICAL EXPEDITION MOTOR OIL SELF DEFENSE SPRAY APPARATUS/SMALL EQUIPMENT FUEL AUTOMIVE WAX AUTOMOTIVE GLUE C4192A PRINT CARTRIDGE C3903A PRINT CARTRIDGE MISC. CARTRIDGES STAINLESS CLEANER SPRAY & WIPE CLEANER MULTI-PURPOSE CLEANER MULTI-PURPOSE CLEANER PAINT THINNER LIQUID PAPER SCBA/SCUBA COMPRESSOR OIL VEHICLE WAX AEROSOL ROOM DEODORANT CLASS “A” 1% FOAM GENERAL CLEANING PRODUCT DISINFECTANT CLEANER GLASS PLASTIC & CRT CLEANER HEAVY DUTY TOILET BOWL CLEANER OXYGEN BREATHING/CUTTING TORCH PRINTER CARTRIDGES PRINTER/FAX CARTRIDGES PRINTER TONERS SPRAY LUBRICANT ATF FLUID POWER STEERING FLUID ANTIFREEZE AND COOLANT BARBECUE GRILL BC-DRY CHEMICAL DISINFECTANT CLEANER HEAVY DUTY SKIN CLEANSER GRASS KILLER VEHICLE UNDERCOATING SPRAY
RUST-OLEUM SAE 30 W CARQUEST OIL SAFE STEP SCOTT MULTI WASH MINI SERVICE PRO GLASS & UTILITY CLEANER SIERRA ANTIFREEZE SIMPLE GREEN SPIC AND SPAN STABIL FUEL STABILIZER SUPER LUBE OIL SUPPRESS TC GEL AIR NUTRALIZERS THOMPSON’S WATER SEAL TIDE TWO CYCLE OIL VIGOR WASH AND WAX WD-40 WINDSHIELD WIPER SOLVENT ZERO VISIBILITY MAX UPDATED 11-02-06
RUST-OLEUM SPRAY EMAMELS AUTOMOTIVE OIL ICE MELTER DISINFECTANT CLEANER ALL PUPROSE CLEANER PRIMER FLUID FOR TRUCKS CLEANER/DEGREASER/DEODORIZER ALL PURPOSE CLEANER FUEL STABILIZER SPRAY LUBRICANT OIL AND GAS DISPERSAL ALL PURPOSE FRAGRANCE CLEAR MULTI SURFACE SEALER LIQUID LAUNDRY DETERGENT SMALL ENGINES HOSE AND TURNOUT GEAR SOAP CAR WASH SOAP ALL PURPOSE LUBRICANT WINDSHIELD WIPER SOLVENT TRAINING SMOKE JOE SCHWARTZFISHER
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
161.0
TOPIC Administrative Policies & Procedures
SUBJECT Identity Theft Policy (for Billing purposes)
PAGE NO.
1
DATE ISSUED/REVIEW 05/18/2009 (by City Council)
Subject: 1.
Purpose. This policy is to establish an identity theft prevention program to comply with the Fair and Accurate Credit Transactions Act (FACT) of 2003. The policy is designed to detect, prevent, and mitigate identity theft whenever an ambulance or fire bill is generated or paid.
2.
Authority.
3.
Application. This policy applies to all fire and EMS service recipients billed for services provided.
4.
Responsibility. The Deputy City Treasurer, under the supervision of the City Treasurer is responsible for the day to day administration of the policy. The City Treasurer is responsible for the development, implementation, oversight, and continued administration of the program.
5.
Definitions. ―Red Flags‖ – an alert or trigger to alert staff to a problem.
6.
Policy.
City of Charlevoix City Council
The City of Charlevoix establishes an Identity Theft Prevention Program to detect, prevent and mitigate identity theft. The Program shall include reasonable policies and procedures to: 1. Identify relevant red flags for utility accounts it offers or maintains and incorporate those red flags into the program. 2. Detect red flags that have been incorporation into the Program. 3. Respond appropriately to any red flags that are detected to prevent and mitigate identify theft; and 4. Ensure the Program is updated periodically to reflect changes in risks to customers and to the safety and soundness of the creditor from identify theft. The Program shall, as appropriate, incorporate existing policies and procedures that control reasonably foreseeable risks.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
161.0
TOPIC Administrative Policies & Procedures
SUBJECT Identity Theft Policy (for Billing purposes)
PAGE NO.
2/3
DATE ISSUED/REVIEW 05/18/2009 (by City Council)
Administration of Program 1. The fire and ambulance department governing body or a designated employee shall be responsible for the development, implementation, oversight and continued administration of the Program. 2. The Program shall train staff, as necessary, to effectively implement the program; and 3. The Program shall exercise appropriate and effective oversight of service provider arrangements. Identification of Relevant Red Flags 1. The Program shall include relevant red flags as appropriate: a. Alerts, notifications, or other warnings received from consumer reporting agencies or service providers, such as fraud detection services; b. The presentation of suspicious documents; c. The presentation of suspicious personal identifying information; d. The unusual use of, or other suspicious activity related to, a covered account; and e. Notice from one of our customers, victims of identity theft, law enforcement authorities, or other persons regarding possible identify theft in connection with covered accounts. Detection of Red Flags The Program shall address the detection of red flags in connections with the opening of covered accounts and existing covered accounts, such as by: 1. Obtaining identifying information about, and verifying the identity of a person opening a covered account; and
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
161.0
TOPIC Administrative Policies & Procedures
SUBJECT Identity Theft Policy (for Billing purposes)
PAGE NO.
3/3
DATE ISSUED/REVIEW 05/18/2009 (by City Council)
2. Authenticating customers, monitoring transactions, and verifying the validity of change of address requests in the case of existing covered accounts.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Administrative Policies & Procedures
SUBJECT Posting of Audio or Video Recordings, or Photos on the internet
SCOPE:
162.0
PAGE NO.
1
DATE ISSUED/REVIEW 7/15/2009
All Personnel
PURPOSE: The purpose of this policy is to prohibit the unauthorized release and posting of audio recordings, video/digital recordings, or photographs of activities (emergency operations or training) that occur involving the Charlevoix Fire/EMS Department by anyone that has an affiliation with the Fire/EMS Department. This policy includes full time employees, paid on call employees, Boy Scout Explorers, and college interns. POLICY:
To insure that no one affiliated with the Fire/EMS Department, while they are functioning in a formal capacity with the City, posts or makes available to the public anything that they may have recorded (in any manner,) without first obtaining consent from the Fire Chief or City Manager. Whether the recording device belongs to the individual or the City makes no difference. Whether the posting occurred when the offender was or was not working also makes no difference. If the event in question occurred and was recorded/photographed when the person making the recording/ photograph was functioning with an affiliation to the City, the unauthorized release or posting will be viewed a violation of this departmental policy. The Fire/EMS Department does not want to prevent the recording of events involving the department for internal use only, however, the City has a legal obligation to the citizens we serve to protect their privacy.
162.0
RESPONSIBILITIES OF DEPARTMENT MEMBERS 162.0.1 Any audio, video, digital recording or photographs created from events involving the Charlevoix Fire/EMS Department, by anyone with any affiliation to the Fire/EMS Department, whether captured with personal or department equipment, shall NOT display the recordings in the public domain in any way, without written permission of either the Fire Chief or City Manager.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
162.0
TOPIC Administrative Policies & Procedures
SUBJECT Posting of Audio or Video Recordings, or Photos on the internet
PAGE NO.
2
DATE ISSUED/REVIEW 7/15/09
162.1.2 Violations of the privacy of the citizens we serve will not be taken lightly. Any violation of this policy will be evaluated on a case by case basis. Disciplinary action on the part of the City may include any actions up to and including dismissal from the department, depending on the severity of the violation.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
201.0
TOPIC Personnel Policy & Procedures
SUBJECT Duty Requirements
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98
SCOPE:
All Personnel
PURPOSE:
To assure prompt and uniform response to emergency calls.
201.0 DUTY REQUIREMENTS 201.1 Response to Emergency Calls Members shall promptly respond upon notifications of emergencies involving the Department, obeying all traffic laws. If possible, check to see if the apparatus has left the fire station. 201.2
Reporting to Emergency Scene Members arriving at Departmental emergency scene shall report to the Incident Commander at the "Command Post" or apparatus at the front of the fire, wearing full protective gear, for deployment by the officer in charge. Members arriving at the emergency scene prior to the arrival of the fire apparatus, should accomplish all that is possible, consistent with good judgement, such as rescue, extinguishment, locating water supplies, preparing for fire apparatus arrival and reporting any unusual events.
201.3 Remaining On Duty All members shall remain at their assignment until properly relieved by a superior officer. 201.4 Unable to Respond Any member who is unable to respond to Departmental emergencies for a period of 72 hours or more due to illness, injury, or any other reason, shall inform the Shift Commander as to his situation, and expected date or return to availability for duty. 201.5 Relieved of Duty Members shall report to Incident Commander to register his/her name and verify if he/she is to report to station or completely relieved of their duties, at conclusion of a incident involving the Department.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
203.0
TOPIC Personnel Policies & Procedures
SUBJECT Obedience To Orders
SCOPE:
All Personnel
PURPOSE:
To mandate obedience to just/lawful orders.
203.0
PAGE NO.
1
DATE ISSUED/REVIEW 6/10/99
OBEDIENCE TO ORDERS
203.1 Orders Members shall obey all lawful orders given them by a superior officer or acting officer. A member shall not deliberately refuse or fail to obey a lawful order, or ridicule an officer or his orders, whether in or out of the officers presence. 203.2 Questions Regarding Assignments Members in doubt as to the nature or detail of their assignment shall seek additional information from the officer issuing said order, or if still unsure, from the "Officer in Charge." 203.3 Conflicting Orders Upon receipt of an order conflicting with a previous order or instruction, the member affected will advise the person issuing the second order of the prior order. The responsibility for countermanding the original order or instruction then rests with the individual issuing the conflicting order. 203.4 Obedience of Improper or Unjust Order Any member who is given an order which they feel to be improper, unjust or contrary to the Department's Policy or Procedure, will first obey the order to the best of their ability, then appeal said order through the chain-of-command. 203.5 Obedience to Unsafe, Unlawful or Illegal Order Obedience to an unsafe, unlawful or illegal order is never a defense for an unlawful action. Therefore, no member is required to obey any order which is unsafe, contrary to Federal, State, County or City law or ordinance, or Departmental regulations. Responsibility for refusal to obey rests with the member. Includes orders considered to be a direct disregard to safety of the individual or others. 203.6 Obedience of Laws Members shall obey all laws of the United States, the State of Michigan, and local political jurisdictions in which they are present, including traffic laws.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
206.0
TOPIC Personnel Policy & Procedures
SUBJECT Disciplinary Procedures
PAGE NO.
1
DATE ISSUED/REVIEWED 10/94
SCOPE:
All Personnel
PURPOSE:
To document the Department disciplinary procedures.
206.0 DISCIPLINARY PROCEDURES POLICY Maintenance of discipline and compliance with Department Orders is a necessity if the Department is to meet its goals and objectives. In addition, enforcement of disciplinary action must be fair and impartial to all parties concerned. PROCEDURES 206.1 Complaints All complaints, including anonymous complaints against a member of the Department, resulting from an "on duty" incident, or affecting his department efficiency, shall be recorded in writing by a supervising officer and forwarded to the Chief's office as soon as possible. 206.2 Suspension A Departmental officer may temporarily suspend a subordinate for violation of Department Orders, if in his opinion, there is just cause. In such occasions, the officer shall submit a written report of the incident to the Chief's office, stating the facts of the situation, within 24 hours. 206.3 Member Notification Any member subject to a complaint or suspension order shall be notified as soon as practical by the Chief, or his designated representative, of the nature of the complaint of charge. 206.4 Investigative Action The Chief, or his designated representative shall conduct an investigation of the fact of the situation and determine if a violation of Department Orders has occurred.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
206.0
TOPIC Personnel Policy & Procedures
SUBJECT Disciplinary Procedures
PAGE NO.
2
DATE ISSUED/REVIEWED 10/94
The investigating officer shall question the complainant, witnesses, members of the Department who have knowledge of the situation, and shall make a formal written report of his findings. The investigation officer may order any member to cooperate in such an investigation. 206.5 Conclusion of Investigation At the conclusion of an investigation, the investigating officer shall document all evidence gathered, in writing and state on the basis of the available evidence whether a violation of a Departmental Order has or has not occurred, and forward said report to the Chief. 206.6 Disposition If the Chief finds that there are not sufficient facts to sustain the charges, he shall advise the complainant and the subject of the complaint of his findings. If the Chief is satisfied that there are sufficient facts presented to sustain charges, he may issue discipline as he considers appropriate for just cause, up to and including discharge.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Promotions
207.0
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All Personnel
PURPOSE:
To establish a procedure for promoting Fire Officers.
207.0 POLICY Quality of leadership is critical for the safe and efficient operation of the Department. Potential supervising officers must have knowledge of modern methods of fire fighting, rescue techniques, and supervisory skills, plus have the confidence of their fellow firefighters. To this end, they should have completed as many advanced training schools as possible. Promotion shall be based on merit, by the Fire Chief. The following procedures are established to ensure the best qualified officers are appointed. PROCEDURES 207.1 Shift Commanders Automatic appointment when assuming "full-time" Firefighters position. 207.2 Captain 207.2.1
Above average knowledge of modern methods of firefighting, rescue and supervisory techniques.
207.2.2
Completed Fire Officer I Certification.
207.2.3
Previous service as a Lieutenant
207.3 Lieutenant 207.3.1
Above average knowledge of modern methods of firefighting, rescue and supervisory techniques.
207.3.2
Completed as many advanced training and Officer I courses, as possible.
CHARLEVOIX FIRE DEPARTMENT
GREEN
ITEM NO. TOPIC Personnel Policy & Procedures
SUBJECT Promotions
207.0
PAGE NO.
2
DATE ISSUED/REVIEWED 9/15/03
207.4 Appointment 207.4.1
When a position for a Fire Officer becomes available, the position will be posted on the Fire Department Bulletin Board. All interested Firefighters (from within the Charlevoix Fire Department) must submit written notice to the Fire Chief of their desire to fill this position.
207.4.2
Promotion will then be made by the Fire Chief, with the advise and council of Department Officers, to probationary status which shall last one year. After one year, if the promoted Officer functions in a satisfactory manner, the promotion will become permanent.
207.4.3
All Fire Officers are required to attend at least 30 hours of in house training and teach at least one 2-hour class/training session during the year.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Training Program/Requirements
SCOPE: PURPOSE:
209.0
PAGE NO.
1
DATE ISSUED/REVIEWED 5/15/98 9/15/03 6/30/01 2/1/04
All Personnel To schedule training and minimum training requirements for all department personnel.
POLICY:
To ensure that all firefighters and EMTs maintain proficiency in their assigned duties, and to introduce new methods and procedures to personnel. MIOSHA and NFPA standards are also taken into consideration in establishing this requirement.
209.0
TRAINING OFFICER A training officer shall be appointed by the Fire Chief and shall be responsible for the department training program, and yearly training schedule, subject to the Fire Chief‘s approval. Other qualified firefighters or appropriate personnel may be assigned to assist in this duty.
209.1
TRAINING SCHEDULE A training schedule shall be prepared on an annual basis. This training schedule shall be subject to change due to the needs of the department, or changed if specialized training becomes available. Evening department training will normally be conducted on Tuesday evenings at 7:00 p.m. unless otherwise noted. Additional training sessions will be added on each first and third Saturday morning of the month. The on duty Shift Commander will be responsible for planning and conducting this training. These training sessions will start at 9:00 a.m. EMS training will be the responsibility of the EMS coordinator or the department Instructor/Coordinator. SCUBA diving training will be the responsibility of the Dive Team Commander. Optional training may also be permitted, but the training must be posted at least one week in advance and must be available to all personnel. NOTE: The following training schedule is a guideline, and may be subject to change. Changes must be posted at least one week in advance.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Training Program/Requirements
209.2
209.0
PAGE NO.
2
DATE ISSUED/REVIEWED 5/15/98 9/15/03 6/30/01 2/1/04
209.1.1
First Tuesday of Month Firefighter‘s Association meeting, followed by an incident critique (if needed)
209.1.2
First Saturday of the Month Structural Firefighting Training
209.1.3
Second Tuesday of the Month Rescue Training, alternating between vehicle extrication and a specialty Rescue (High Angle/Ice and Water/HazMat, etc.)
209.1.4.
Third Tuesday of the Month Structural Firefighting Training
209.1.5
Third Saturday of the Month Rescue Training Topics will alternate between Vehicle Extrication and specialty rescue training.
209.1.6
Third Wednesday of the Month Fire Officer training (all personnel are welcome), as posted.
209.1.7
Forth Tuesday of the Month EMS Training
209.1.8
Dive Team Training Dive team training may qualify as specialty rescue training for all non-dive team personnel that participate.
REQUIRED TRAINING 209.2.1
Structural Firefighting Training
24 hours of annual training
209.2.2
Extrication Training
8 hours of annual training
209.2.3
Specialty Rescue/Specialized Training (May include High Angle/Water/Ice/ Confined Rescue/HazMat)
8 hours of annual training
40 hours Total
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Personnel Policy & Procedures
SUBJECT Training Program
209.3
209.0
PAGE NO. 3 DATE ISSUED/REVIEWED 5/15/98 9/15/03 6/30/01
NOTE:
Required training may be accumulated in many ways. Attending in-house training, County wide training and special scheduled department training. Training will no longer be pro-rated to assure that department members trained with other personnel from this department. All training hours will be counted.
209.2.4
In-House Training All department personnel will participate in a minimum of eight (8) in-house training sessions a year, to assure that personnel in this department function as a team, and are able to work together.
209.2.5
Outside Training Department personnel are encouraged to participate in outside training, especially training certified by the Michigan Firefighter‘s Training Council. This type of training time will not be paid by the department, but hours will count toward annual training requirements. Tuition, meals, and transportation costs must be cleared with the Fire Chief in advance.
209.2.6
Fire Officers are required to teach one (1) in-house training session a year (No training credit will be given for preparation time, but officers are no longer required to accumulate extra training hours over and above Firefighters).
209.2.7
Fire Prevention Week Activities Personnel will no longer receive training credit for hours spent instructing Fire Prevention Week activities. If a firefighter attends a training session as a student for Fire Prevention activities, Specialty training hours will be counted.
ACCUMULATION OF TRAINING HOURS 209.3.1
Personnel shall complete an average of 40 hours of approved fire training in any three year period. (Hours will be prorated to accommodate the number of training hours required before this requirement was raised from 24 to 40 hours).
209.3.2
On duty EMS personnel and Shift Commanders that attend but do not actively participate in training will receive credit for one (1) hour of training, no matter how many hours of actual training takes place. All other personnel that attend the training session but do not wear appropriate PPE for the training and do not actively participate in the training, will not receive credit for the training session.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 210.0
PAGE NO. 1
TOPIC Personnel Policy & Procedures
SUBJECT Firefighter Explorer Scouts
DATE ISSUED/REVIEWED 10-14-98
SCOPE:
All Personnel
PURPOSE: To define the role of Explorer Scouts POLICY: Delineate the role of Boy Scout Explorers, and limits to their involvement in Fire Department activities PROCEDURES 210.1
210.2
Firefighter Explorer Scouts MAY: .1.1
Ride on apparatus to alarms or routine activities, however must be seated and wearing seat belt.
.1.2
Respond to fire department alarms, but are specifically not ―on-call‖, and must respond in a safe manner, obeying all laws.
.1.3
Assist firefighters, by bring tools and equipment; setting up water ―fill and dump sites‖; helping at ―rehab‖ sites; and other activities designated by ―I.C.‖
.1.4
Involved in department training.
.1.5
Attend State firefighter training.
.1.6
Assist in Fire Prevention, fire education activities, and other Department activities approved by the I.C.
Firefighter Explorer Scouts MUST. .2.1
Be equipped with personnel protective equipment appropriate for the activity participated in. (SCBA‘s are prohibited)
.2.2
Report to ―Incident Commander‖ for assignment.
.2.3
When assigned, must stay at assigned post, or with designated firefighter, until properly relieved.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 210.0
PAGE NO. 2
TOPIC Personnel Policy & Procedures
SUBJECT Firefighter Explorer Scouts
DATE ISSUED/REVIEWED 9/23/99
210.3
Firefighter Explorer Scouts MAY NOT: .3.1
Enter ―hot zone‖ at fires, or ―action circle‖ at rescues.
.3.2
Drive fire department apparatus
.3.3
Drive a vehicle with red lights and/or siren.
.3.4
Climb ground ladders, exceeding 35'.
.3.5
Climb aerial ladders
.3.6
Enter fire building or perform ventilation on a burning structure
.3.7
Use any di-electric tools or gloves on potentially energized electrical equipment.
.3.8
Operate any powered hydraulic rescue tools
.3.9
Operate acetylene cutting torch
.3.10
Handle life nets
.3.11
Be in area where there is the probability of inhaling smoke or other toxic gases
.3.12
Wear S.C.B.A.
.3.13
Work with any fire hose, bigger than 3"
.3.14
Act as ―Traffic Control‖, directing vehicular traffic
.3.15
Be exposed to department functions, where there is access to alcohol or tobacco
.3.16
Respond to EMS calls (May ride as fourth on ambulance)
.3.17
Participate in any activity he/she is not trained for
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 210.0
PAGE NO. 3
TOPIC Personnel Policy & Procedures
SUBJECT Firefighter Explorer Scouts
DATE ISSUED/REVIEWED 9/23/99
.3.18
Use a radio without approval of senior firefighter/EMT
.3.19
Enter accident scene or building without approval of the Incident Commander
.3.20
Operate stretcher with patient on it.
.3.21
Handle any ―sharps‖
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 211.0
PAGE NO. 1
TOPIC Personnel Policy & Procedures
SUBJECT Uniform Specifications
DATE ISSUED/REVIEWED 7/15/04
SCOPE:
All Personnel
PURPOSE: To insure that there is consistency in the Fire/EMS Department dress uniform. PROCEDURE: 210.0
Light Blue uniform shirt & badge will be provided by the Fire Department.
211.1
Department members will only wear uniform patches (EMT, etc) that are consistent with their level of licensure/training.
211.2
Department members will only wear badges/emblems consistent with their rank/position in the department.
211.3
For funerals and other special events, a necktie (navy blue) and navy blue pants and black shoes will be worn as a dress uniform.
211.4
Department members are not allowed to add to, take away from, or alter, the department uniform without permission from the Fire Chief.
211.5
Department members, while in uniform, will act in a professional manner. While in uniform, department members must keep in mind that their actions reflect on the entire Fire Department.
211.6
Tee shirts and jackets bearing the Charlevoix Fire Department name and emblem will be worn/used in accordance with the Charlevoix Fire Association guidelines, but members wearing such clothing must still remember that their actions reflect on the entire Fire Department.
211.7
Uniform shoes must be black.
211.8
Hair must be neatly trimmed. Little or no aftershave or perfume is allowable. Clothing (especially EMS Personnel) must be clean and orderly. No shorts, halter or tube tops, bathing suits, flip flops or sandals will be allowed.
211.9
Pierced ear rings and visible exposed body piercing are NOT acceptable due to the possibility that they could be grabbed and pulled, or torn out, causing injury by unruly patients.
211.10
Ethnically or racially offensive, obscene, or p*rnographic tattoos must be covered.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 212.0
PAGE NO. 1
TOPIC Personnel Policy & Procedures
SUBJECT Outside Employment
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All Personnel
PURPOSE:
To assure that no conflicts of interest arise when Fire/EMS employees are employed in outside employment (businesses/primary/second jobs)
PROCEDURE: 212.1 Employees will refrain from conducting business for outside interests during their working hours for the City of Charlevoix. 212.2 If a Fire/EMS Department employee is a sales representative for a company that may conduct business with the City of Charlevoix, in order to minimize the appearance of a special relationship, the City‘s account with that company will be handled by another salesman (NOT THE CITY EMPLOYEE). 212.3 At no time (on or off duty) will the employee use City buildings, telephones, faxes, computers, office supplies, tools, materials, or any other city resource to conduct outside business. 212.4 When conducting outside business, employees will not wear a uniform identifying the employee as a member of the Charlevoix Fire Department. 212.5 As documented in the Charlevoix City Code; a City employee or a member of that individual‘s immediate family or a business with which the individual is associated may only enter into a contract valued at $1,500.00 or more with the City if all of the following conditions are met. 1.
The contract must be awarded through an open and public process which includes prior public notice.
2.
Once the bid is awarded, all bids and final contract must be available for public inspection during normal business hours.
This ordinance will apply to paid-on-call and full time employees of the Fire/EMS Department.
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 300.1
Page No.
Topic Emergency Operations
Subject Safety - General
Date Issued/Reviewed
SCOPE:
1
All Personnel
PURPOSE: To require the use of seat belts POLICY: 300.1 Seat Belts Vehicle seat belts shall be worn at all times when vehicle is in motion, including in patient compartments of ambulances, when responding to incidents. (Not mandatory in patient compartments, when transporting.) 300.1 Life Vests/Personal Flotation Devices (Pfd) Coast Guard approved PFD‘s shall be worn; 300.1.1
In any boat smaller than 28' long
300.1.2
On land, but within 15' of water over 5" deep.
7/98
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC
SUBJECT Incident Command
Emergency Operations
300.2
PAGE NO.
1
DATE ISSUED/REVIEWED 5/15/98, 9/1/07, 12/31/09
SCOPE: All Personnel PURPOSE: 1.
To provide an ―Incident Command System‖ for the safety of Department personnel operating at emergency incidents, through improved command and control. The incident command system shall be National Incident Management System (NIMS) compliant. No absolute framework is provided in this policy, since the size and configuration of the system in use is dependent on the situation. This policy is intended to be compliant with NFPA 1561, 2008 edition.
2.
Improve the use of resources and tactical effectiveness.
3.
Meet OSHA regulations, requiring the use of the incident command system for all emergency scenes and hazardous materials incidents.
INCIDENT COMMAND SYSTEM (ICS) ICS is based on the following 14 proven management characteristics that contribute to the strength and efficiency of the overall system: 1.
Common Terminology that allows diverse incident management and support organizations to work together across a wide variety of incident functions and hazard scenarios.
2.
Modular Organization to change with the size and complexity of the incident. When needed, separate functional elements can be established, each of which may be further subdivided as necessary. Those elements can then be eliminated or absorbed when the need for that particular function has diminished.
3.
Management by Objectives which establishes overarching incident objectives; develops strategies based on overarching incident objectives; develop and issue assignments, plans, procedures, and protocols; establish specific, measurable tactics or tasks for various incident management functional activities, and directing efforts to accomplish them in support of the defined strategies; document results to measure performance and facilitate corrective actions.
4.
Incident Action Planning that centralizes and coordinates and guides all response activities. The Incident Action Plan (IAP) should provide a concise, coherent means of communicating the overall incident priorities, objectives, and strategies in the context of operational and support activities. Every incident must have an action plan, but not all incidents require written action plans. The need for a
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
300.2
TOPIC Emergency Operations
SUBJECT Incident Command
PAGE NO.
2
DATE ISSUED/REVIEWED 5/15/98, 12/31/09
written plan is based on the requirements of the incident. If a incident is likely to extend beyond operational period (12 hours), becomes more complex, or involves multiple jurisdictions, preparing a written IAP becomes more important to maintain effective, efficient, and safe operations. 5.
Manageable Span of Control is key to effective and efficient incident management. In the NIMS incident management system, span of control for any individual with incident management supervisory responsibility should range from 3-7 subordinates, with 5 being optimal.
6.
Incident Facilities and Locations should be established in the vicinity of the incident, depending on the size and complexity of the incident. The Incident Commander will direct the identification and locations of facilities based on the requirements of the situation.
7.
Comprehensive Resource Management maintains an up-to-date picture of resource utilization, which is a critical component of incident management and emergency response. Resources deployed and in staging (available for deployment) must be tracked, and rotated as necessary. Resources include personnel, teams, equipment, supplies, and facilities in use or available at an incident.
8.
Intergraded Communications is necessary to maintain communications connectivity and discipline and to enable common situational awareness and interaction.
9.
Establishment of command must be clearly established from the beginning of incident operations. The agency with primary jurisdictional authority over the incident designates the individual at the scene responsible for establishing command. When command is transferred, the process must include a briefing that captures all essential information for continuing safe and effective operations.
10.
Chain of Command/Unity of Command. Chain of Command refers to the authority within the ranks of the incident management organization. Unity of command means that all individuals have a designated supervisor to whom they report at the scene of the incident.
11.
Unified Command. In incidents involving multiple jurisdictions, a single jurisdiction with multiagency involvement, or multiple jurisdictions with multiagency involvement, unified command allows agencies with different legal, geographic, and functional authorities and responsibilities to work together effectively without affecting individual agency authority, responsibility, or accountability.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
300.2
TOPIC Emergency Operations
SUBJECT Incident Command
PAGE NO.
3
DATE ISSUED/REVIEWED 5/15/98, 12/31/09
12.
Accountability of resources at all jurisdictional levels and within individual functional areas during incident operations is ESSENTIAL. ICS principles are structured to ensure this accountability.
13.
Dispatch/Deployment. Resources should respond only when requested or when dispatched by an appropriate authority. Resources NOT REQUESTED must refrain from self deployment to avoid overburdening the accountability system.
14.
Information and Intelligence Management must establish a process for gathering, analyzing, assessing, sharing, and managing incident related information.
IMPLEMENTATION OF THE INCIDENT COMMAND SYSTEM The Incident Command System (ICS) allows for the initial implementation of an integrated emergency scene management system during incidents. In addition, ICS provides for the escalation of resources and command structures, as necessary, allowing for an orderly transition of command functions. 1.
The ICS shall be utilized during all emergency responses.
2.
The incident commander shall be responsible for the overall management of the incident, including the development and implementation of strategic decisions.
3.
The incident commander shall identify specific areas or functions as sections or divisions. An officer/firefighter shall be appointed and remain in command of that section or division until relieved by the incident commander.
4.
Designated Command Structure Officers shall be identified by reflective vests denoting their positions, when available.
5.
The Incident Commander will select a strategic location for the command post.
6.
The incident commander will relay all pertinent information to the dispatch center.
PROCEDURES: The department shall implement the "Incident Command System" at all department incidents larger than a "single unit response", for which it has management responsibility. The ranking (by rank, then seniority) member of the Department at the scene shall assume command of the incident. As soon as possible, the Incident Commander shall transmit by radio, a brief initial report containing the following information:
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
300.2
TOPIC Emergency Operations
SUBJECT Incident Command
PAGE NO.
4
DATE ISSUED/REVIEWED 5/15/98, 12/31/09
2.
That they are taking ―Command‖ and identification of the individual assuming command. Actual location of the incident.
3.
Brief description of the incident and report of conditions.
4.
Designating an incident name (i.e., by location, type, etc.)
5.
If the senior firefighter/officer is involved in the initial tactical operations, then the next arriving officer shall assume incident command.
1.
INCIDENT COMMAND SYSTEM OPERATIONS As the size or needs of an incident expand, the incident commander shall create sections or divisions to address these issues. On large incidents, the incident commander may need to create additional layers of safety and management, in order to maintain a reasonable span of control. Complex, large or multiple incidents may require the incident commander to establish an area of unified command to effectively manage the incident. The sections or divisions created to address issues may be eliminated when the nature of the incident allows. RESPONSIBILITIES OF THE INCIDENT COMMANDER Size up of the incident, including: 1.
Life and Safety
2.
Risk Assessment
3.
Incident stabilization
4.
Salvage
At fire‘s the Incident Commander shall select a strategic mode, and communicate it to all units. 1.
Offensive
2.
Defensive
3.
Offensive/Defensive
Call for mutual aid, if he believes it is needed. The Incident Commander shall also assign sectors as needed. (i.e., water supply; inside sector; exposure sector; roof sector; public information; etc.)
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
300.2
TOPIC Emergency Operations
SUBJECT Incident Command
PAGE NO.
5
DATE ISSUED/REVIEWED 5/15/98, 12/31/09
TRANSFER OF COMMAND Command may be transferred from the initial Incident Commander to a later arriving Senior Officers. If done, it should be done face to face, if possible. The radio is a second choice. When a command officer allows a lesser ranking officer to retain command, he still has the responsibility for the incident. TERMINATION OF COMMAND The Incident Command System (ICS) will remain in effect until all involved agencies/personnel have been released. As the incident begins to scale down, some of the incident officers may be relieved, as their duties are no longer required. This will be determined by the incident commander.
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 300.3
Page No. 1
Topic Emergency Operations
Subject Fire Ground Staffing
Date issued/Reviewed 12/15/99
SCOPE:
All Personnel
PURPOSE: Provide safety procedures for Fire Department operations at emergency scenes, and to meet MIOSHA respiratory protection requirements. POLICY: These procedures apply to all fires that are beyond the incident stage. Definitions Incident Command System — Management tool used to manage emergency scene Immediately Dangers to Life and Health Atmosphere (IDLH). — Any atmosphere that is currently or MAY become toxic. Incident Stage Fire — Small fire, not emitting enough toxic gases to preclude close contract. Attack Team — Firefighters, with complete turnouts, forming a group to attack fire. Rapid Intervention Team (RIT) — At least two (2) firefighters, outfitted for immediate intervention (turnouts, SCBA, radio, tools) if needed if need to rescue ―Attack Team‖
Procedures 300.3.1
Initially, the Senior Officer or Senior Firefighter, if no officer is present, shall assume role of I.C., and conduct an initial ―size up‖ of incident, state an initial ―strategy‖ for situation and direct placement of first arriving fire apparatus.
300.3.2.
If immediate ―Rescue‖ efforts are indicated, the ―two in/two out rule‖ can be held in abeyance (not required)
300.3.3
Offensive Fire Attack (interior fire attack) cannot take place until a minimum of six (6) firefighters are available. (Four (4) firefighters with SCBA‘s one (1) pump operator, and one (1) Incident Commander) Two (2) firefighters inside and two (2) firefighters standing by outside, as ―RIT‖, equipped as required (see 301.2).
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 300.4
Page No. 1
Topic Emergency Operations
Subject Personnel Accountability
Date Issued/Reviewed 8/15/06, 1/1/07
SCOPE:
All Personnel
PURPOSE: This policy addresses supervision of emergency operations that requires a personnel accountability system, as mandated by regulations established by the Department of Consumer & Industry Services Director‘s Office, General Industry Safety Standards, Part 74. Firefighting, R 408.17451 (1) (b). POLICY: These procedures apply to all personnel working on any emergency scene. All personnel will take an active role, and participate in the department‘s personnel accountability system, as recommended by National Fire Protection Association 1561, Appendix C. ―Freelancing‖ will not be allowed or tolerated, for the sake/safety of all personnel working at an emergency scene.
Definitions Hot Zone- An area where significant contaminated atmosphere exists. All personnel will be evacuated from the area immediately. Access to the hot zone must be rigidly controlled with only those personnel having a specific assignment allowed to enter. All entry and exit must be recorded. No personnel will be allowed to enter the hot zone without full protective equipment, as determined by the Incident Commander. Once a hot zone is established, all entries and exit must be made through one controlled access point. Based on potential danger, the hot zone area should be determined by such conditions as type and quantity of material involved, time of day, weather conditions, location, and degree of risk to unprotected personnel.
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 300.4
Page No. 2
Topic Emergency Operations
Subject Personnel Accountability
Date Issued/Reviewed 8/15/06, 1/1/07
Incident Command System-Management tool used to manage emergency scenes Incident Command (IC)-Person/persons responsible for directing and/or controlling resources by virtue of explicit legal, agency, or delegated authority. The individual responsible for the overall management of the response is called the Incident Commander. For responses under the National Response System (NRS), the predesignated On-Scene Coordinator (OSC) generally assumes the role of Incident Commander. The IC is responsible for all aspects of the response, including developing incident objectives and managing all incident operations. The IC sets priorities and defines the ICS organization for the particular response. Even if other positions are not assigned, the IC will always be designated. The IC may assign deputies, who may be from the same agency, or from assisting agencies. Deputies may also be used at section and branch levels of the ICS organization. Deputies must have the same qualifications as the person for whom they work, as they must be ready to take over that position at any time. RIT-Rapid Intervention Team SCBA-Self Contained Breathing Apparatus Staging Area-Area for firefighters and resources to gather to obtain assignments. Staging will be located at the pump panel of the first arriving apparatus, unless otherwise noted. Procedures 300.4.1
Initially, an officer or senior firefighter (if no officer is present) shall assume the role of Incident Commander, and conduct an initial ―size up‖ of the incident, state an initial ―strategy‖ for the situation and direct placement of the first arriving personnel/equipment/apparatus/resources. This Incident Commander will be in charge of the incident until relieved by a senior fire officer or the fire chief. This change of command will take place either in person, or via radio. Responders on scene will be advised of a change in command via radio. A written record of personnel assignments must be kept for all incidents. This record will be kept with the run report. The incident commander may appoint a firefighter to track personnel accountability. That firefighter will answer only to the incident commander. This assignment will be staffed on an incident by incident basis.
300.4.2
All personnel responding to an emergency incident shall report to staging to obtain an assignment before taking any action. The only exception to this rule is if a life threatening situation exists, that needs immediate attention to mitigate the
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 300.4
Page No. 3
Topic Emergency Operations
Subject Personnel Accountability
Date Issued/Reviewed 8/15/06, 1/1/07
danger. In this type of rescue situation, the ―two in/two out rule may be held in abeyance until the rescue is completed or until the situation no longer makes a rescue possible. This decision is at the sole discretion of the Incident Commander. 300.4.3
All personnel operating at an emergency scene MUST use/wear their issued gear, because their helmet color and tags are critical to the personnel accountability function. with each number specific to each firefighter; green helmet/tag denote Boy Scout Explorers; black helmet/tag denote probationary firefighters; yellow helmet/tags denote firefighters (certified to at least firefighter I); red helmet/tags denote fire officers; white helmet/tags denotes chief, with an additional helmet decal to denote training to Haz Mat Operations level, and blue star of life decal to denote EMS licensed firefighters. EMS only responders with one blue tag with white numbers, and will also follow the guidelines set forth in this policy. Names must be attached to each accountability tag, with EMS providers having their name added in blue tape no matter what color the accountability tag is. Once on an emergency scene, all personnel MUST attach one of their accountability tags to the ring that will be located at the staging area. This must be completed as soon after arriving at the scene as possible
300.4.4
If a firefighter/fire officer puts on a self contained breathing apparatus (SCBA), they MUST remove the tag attached to the SCBA, and attach the SCBA tag to their second accountability tag, before placing the tag on the appropriate ring.
300.4.5
Once given an assignment, all personnel entering a ―hot zone‖ MUST make certain their second tag is attached to the appropriate location. Rings SHALL be attached to each hoseline as close to the pump panel as possible. Accountability tags MUST also have the SCBA tags attached, if the firefighter is using an SCBA, no matter what assignment that firefighter is performing. Rapid Intervention Team firefighters SHALL attach their tag to the appropriate ring (labeled RIT), located near the first arriving engine‘s pump panel.
300.4.6
If a firefighter has a change in their assignment, they (the firefighter) MUST change the location of their accountability tag as soon as possible, to accurately reflect their new assignment.
300.4.7
Fire Officers/Senior firefighters must know the location of all personnel assigned to them, at all times. All companies under one officer/senior firefighter SHALL remain intact. There shall be no transfer of personnel from one
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 300.4
Page No. 4
Topic Emergency Operations
Subject Personnel Accountability
Date Issued/Reviewed 8/15/06, 1/1/07
company/assignment to another on the emergency scene without acknowledged communication between the two officers/senior firefighters (functioning in an officer role) and the Incident Commander. 300.4.8
If a firefighter is functioning in a ―Hot Zone‖ and leaves the ―Hot Zone‖ to change a SCBA tank or retrieve a needed tool, that firefighter MUST alert the fire officer/senior firefighter (functioning in an officer role) they are working under, but need not remove their accountability tag unless they are not immediately reentering the ―Hot Zone‖ and not returning to the same work assignment.
300.4.9
If a firefighter advances a hoseline from a secondary apparatus (5302, 5316, etc.) the same rules will apply. A ring shall be attached to the hoseline being advanced, as close to the pumper‘s pump panel as possible, and accountability tags will be attached in the same manner as documented above. Changes of assignment will also be handled in the same manner. Ventilation/rooftop operations, when 5316 is used, will assemble secondary tags at the base of the aerial ladder (on a ring). The firefighter/officer responsible for accountability will be responsible to obtain this information, and may obtain the information from the Officer/ firefighter acting as an engineer on the second apparatus, via radio. Rooftop operations based off of ground ladders when 5316 is not on scene, with be accounted for by a accountability ring at the pump panel of the initial apparatus.
300.4.10
Once the incident has been mitigated (finished), it is the individual FIREFIGHTER’S responsibility to retrieve his/her accountability tags. All apparatus WILL NOT leave the scene until all personnel have been accounted for.
300.4.11
If personnel from the Fire/EMS Department are at a situation in a mutual aid capacity, the Charlevoix Fire Officer/Senior Firefighter on scene SHALL account for all Charlevoix Fire/EMS personnel. If a Charlevoix Fire/EMS employee is teamed up with a fire/EMS worker from another department, the Charlevoix Fire/EMS officer is still responsible to maintain accountability over that employee.
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 300.4
Page No. 5
Topic Emergency Operations
Subject Personnel Accountability
Date Issued/Reviewed 8/15/06, 1/1/07
300.4.12
Using gear of others must be discouraged as much as practical. Gear is specifically fit to each employee (particularly SCBA masks). In order to ensure employee safety, swapping gear must be a last resort (life safety issues). If a situation occurs that a responder is wearing another firefighter‘s gear, the accountability tags in use MUST be marked to reflect the rank and certification level of the wearer. Similar markings must be placed on the wearer‘s helmet.
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 301.0
Page No.
Topic Emergency Operations Risk Assessment
Subject Initial Operations at Fire/ Rescue Scenes
Date issued/Reviewed 9/15/03, 6/01/08, 6/01/08
SCOPE:
1
All Personnel
PURPOSE: Provide direction to Department Operations and Fire/Rescue Scenes POLICY: To promote efficiency and to utilize Department Personnel and equipment to their best advantage, the following procedures shall be followed. 301.0
Procedures: 301.0.1
―Life Safety‖ (Public and Department Personnel) is first (1 st) priority at all times.
301.0.2
First Arriving Officer or the Senior Firefighter shall;
301.0.3
.2.1
―Size Up‖ situation
.2.2
Radio ―Central‖, report on conditions found.
.2.3
Assume ―Command‖
.2.4
Give ―directions‖ to first arriving apparatus.
.2.5
Call for ―Mutual Aid‖ if needed.
.2.6
Have a plan on what you want to accomplish.
First Arriving Engine .3.1
Hydrant area .3.1.1
May make ―Forward Lay,‖ going in with 5" hose
.3.1.2 Park past building .3.1.3 Leave room for aerial truck
6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 301.0
Page No.
Topic Emergency Operations
Subject Initial Operations at Fire/ Rescue Scenes
Date issued/Reviewed 9/15/03, 6/01/08, 6/01/08
.3.2
2
Non-hydrant area .3.2.1 May make ―Forward Lay‖ going in with 3" hose (long lane situation) .3.2.2 Back into driveway, or park on road so as to be able to use front 6" section
301.0.4
301.0.5
301.0.6
Initial Fire Truck .4.1
First (1st) Firefighter pull and advance a 1¾ pre-connect
.4.2
Attempt to ―cut off‖ fire extension, if not risk to occupant
.4.3
The second, third, fourth and fifth Firefighters, don SCBA‘s and prepare to attack fire (two (2) in - two (2) out)
Second Engine .5.1
Stage at last intersection and ask for directions
.5.2
Responsible for supplying water for first engine, if it is ―working from tank‖
.5.3
Fill site, if filling tankers
First Aerial Truck .6.1
Stage at last intersection and ask for directions
.6.2
Best angle to operate aerial truck .6.2.1 Back in .6.2.2 Front in (second best angle) .6.2.3 Work off side, as last resort
6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 301.0
Page No.
3
Topic Emergency Operations
Subject Initial Operations at Fire/ Rescue Scenes
Date issued/Reviewed 9/15/03, 6/01/08, 6/01/08
301.0.7 Wherever possible, control zones should be identified with colored hazard tape, signage, cones, flashing beacons, fences, or other appropriate means. However, because of the nature or location of the incident, available resources, or other considerations, it might not always be possible or practical to mark the control zones.
STANDARD GEOGRAPHICAL SECTORS OF BUILDINGS This is included in this policy to standardize the use of these directions at fire/emergency scenes.
C B
D A FRONT
6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
Item No. 301.0
Page No.
Topic Emergency Operations
Subject Initial Operations at Fire/ Rescue Scenes
Date issued/Reviewed 9/15/03, 6/01/08, 6/01/08
ROOF FLOOR 4 FLOOR 3 FLOOR 2 FLOOR 1 BAsem*nT
4 6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 301.1
Page No.
Topic Emergency Operations
Subject Risk Assessment
Date Issued/Reviewed 6/01/08
SCOPE:
1/3
All Personnel
PURPOSE: Provide direction to Department Operations and Fire/Rescue Scenes POLICY: To promote efficiency and to utilize Department Personnel and equipment to their best advantage, the following procedures shall be followed.
301.1
Ten Rules of Engagement (from the International Assoc. of Fire Chiefs) .1.1 Acceptability of Risk No building or property is worth the life of a firefighter. All interior firefighting involves an inherent risk. Some risk is acceptable, in a measured and controlled manner. No level of risk is acceptable where there is no potential to save lives or salvage property. Firefighters shall not be committed to interior offensive firefighting operations in abandoned or derelict buildings (unless a life safety situation exists.) .1.2 Risk Assessment All feasible measures shall be taken to limit or avoid risks through risk assessment by a qualified officer. It is the responsibility of the Incident commander to evaluate the level of risk in every situation. Risk assessment is a continuous process for the entire duration of each incident.
6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 301.1
Page No.
2/3
Topic Emergency Operations
Subject Risk Assessment
Date Issued/Reviewed 6/01/08
If conditions change, and risk increases, change strategy and tactics. No building or property is worth the life of a firefighter. .1.3 At a minimum the risk analysis for a structure fire shall consider: Building Characteristics Construction type and size Structural Condition Occupancy and Contents Fire Factors Location and extent of the fire Estimated time of involvement What are smoke conditions telling us? Risk to Building Occupants Known or probable occupants Occupant survival assessment Fire Fighting Capabilities Available resources Operational capabilities and limitations
6/30/01
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 301.1
Page No.
2/3
Topic Emergency Operations
Subject Risk Assessment
Date Issued/Reviewed 6/01/08
Risk Assessment/Rules of Engagement Firefighter Injury/ Life Safety Risk Low Risk
Medium Risk
High Risk
301.1.4
High Probability Of Success Initiate offensive Operations. Continue to Monitor risk factors. Initiate offensive Operations. Continue to monitor Risk factors. Employ all available risk control operations. Initiate offensive operations only with confirmation of realistic potential to save endangered lives.
Marginal Probability Of Success Initiate offensive Operations. Continue to monitor Risk factors. Initiate offensive operations. Continue to monitor risk factors. Be prepared to go defensive if risks increase. Do not initiate offensive operations that will put firefighters at risk for injury or fatality.
Low Probability Of Success Initiate offensive Operations. Continue to monitor Risk factors. Do not initiate offensive operations. Reduce risk to firefighters and actively pursue risk control options. Initiate defensive operations only.
Risk Frequency Graph This graph illustrates the relationship between frequency and risk, and emphasizes the importance of addressing low frequency/high risk incidents. Each decision on an operational scene must take this graph into consideration.
6/30/01
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Rapid Intervention Crews/Teams-MAYDAY
SCOPE:
301.2
PAGE NO.
1/3
DATE ISSUED/REVIEWED 06/01/2008, 1/1/10
All Personnel
PURPOSE: Provide direction to Department Operations and Fire/Rescue Scenes POLICY: To promote efficiency and to utilize Department Personnel and equipment to their best advantage, the following procedures shall be followed. This policy is taken directly from NFPA 1500 Fire Department Occupational Safety and Health Program, 2007 edition, Section 8.8.4.
The RIC/RIT team will be under to command of the incident commander, and deployment of the RIC/RIT will only occur with the knowledge and permission of the incident commander. .2.1 Rapid Intervention for Rescue of Members. .2.1.1 The fire department shall provide personnel for the rescue of members operating at emergency incidents. .2.1.2 A rapid intervention crew/company (RIC) shall consist of at least two members and shall be available for rescue of a member or a crew. .2.1.3 Each RIC shall be fully equipped with protective clothing, protective equipment, SCBA, and any specialized rescue equipment that could be needed given the specifics of the operation under way. .2.1.4 The RICs at an incident where any SCBA being used are equipped with a RIC universal air connection (UAC) shall have the specialized rescue equipment including a fully charged breathing air cylinder with a NIOSH-certified rated service time of at least 30 minutes and compatible pressure and capacity with the SCBA being used at the incident, or a high-pressure air line of sufficient length to reach the location of the entrapped or downed fire fighter(s) and supplied by a pressurized breathing air source that can provide at least 3.5 ft 3 (100 L) of air per minute at the RIC UAC female fitting and at a pressure compatible with the SCBA being used at the incident. .2.1.5 Both the breathing air cylinder and the high-pressure air line described in 8.8.2.2 shall be equipped with a RIC UAC filling hose assembly equipped with a RIC UAC female fitting. .2.1.6 The RIC UAC filling hose assembly shall meet the requirements specified in 6.4.7 of NFPA 1981, Standard on Open-Circuit Self-Contained Breathing Apparatus for Fire and Emergency Services. .2.1.7 The RIC UAC female fitting shall meet the requirements specified in 6.4.6 of NFPA 1981. .
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
301.2
TOPIC Emergency Operations
SUBJECT Rapid Intervention Crews/Teams-MAYDAY
PAGE NO.
2/3
DATE ISSUED/REVIEWED 6/01/2008, 1/1/10
.2.1.8 The RIC UAC female fitting shall mate with the RIC UAC male fitting to form a RIC UAC coupling that meets the requirements specified in 6.4.8 of NFPA 1981 .2.1.9 The composition and structure of a RIC shall be permitted to be flexible based on the type of incident and the size and complexity of operations. .2.1.10 The incident commander shall evaluate the situation and the risks to operating crews and shall provide one or more RICs commensurate with the needs of the situation. .2.1.11 In the early stages of an incident, which includes the deployment of a fire department's initial attack assignment, the RIC shall be in compliance with either one, or both of the following: (1) On-scene members designated and dedicated as a RIC (2) On-scene members performing other functions but ready to redeploy to perform RIC functions .2.1.12 The assignment of any personnel shall not be permitted as members of the RIC if abandoning their critical task(s) to perform rescue clearly jeopardizes the safety and health of any member operating at the incident. .2.1.13 As the incident expands in size or complexity, which includes an incident commander's requests for additional resources beyond a fire department's initial attack assignment, the dedicated RIC shall on arrival of these additional resources be either one of the following: (1) On-scene members designated and dedicated as RIC (2) On-scene crew/company or crews/companies located for rapid deployment and dedicated as RICs ,2,1,14 During fire fighter rescue operations each crew/company shall remain intact. .2.1.15 At least one dedicated RIC shall be standing by with equipment to provide for the rescue of members that are performing special operations or for members that are in positions that present an immediate danger of injury in the event of equipment failure or collapse. .
.2.2
Calling a MAYDAY
The rescue of a lost, trapped, or missing firefighter(s) in a burning or collapsed building is especially time sensitive. There is a very narrow window of survivability for firefighter(s) who are out of an air supply, trapped by fire or structural collapse. Therefore, rapid concise decisions and actions must be taken to increase survivability. The MAYDAY program is designed to prepare all personnel for any sudden life threatening occurrence that may involve injury, entrapment, disorientation, or distress to any department personnel during an emergency.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
301.2
TOPIC Emergency Operations
SUBJECT Rapid Intervention Crews/Teams-MAYDAY
PAGE NO.
3/3
DATE ISSUED/REVIEWED 6/01/2008, 1/1/10
.2.2.1 When an emergency responder identifies that they or a member of his/her team is lost, trapped, missing, disoriented, or injured and is in need of assistance, they (if possible) should transmit a verbal message on the channel in use at the time to Command stating as loudly as possible “MAYDAY, MAYDAY, MAYDAY” If possible, give the nature of the problem and the location of the emergency. ,2,2,2 Upon transmission of a MAYDAY call, all non-emergency radio traffic will cease. Command will, at their discretion, order the RIC team into action. .2.2.3 Any personnel hearing something on the radio that is not acknowledged by Command but is critical to the rescue effort, will contact command by another method (face to face/send a runner/separate radio frequency) advising command of the nature of the transmission. UNDER NO CIRc*msTANCES WILL ANY NON-ESSENTIAL RADIO TRAFFIC BE TRANSMITTED. ALL EFFORTS WILL BE MADE TO KEEP THIS FREQUENCY OPEN. ONLY THE INCIDENT COMMANDER OR HIS DESIGNEE WILL RESPOND TO THE EMERGENCY RADIO TRAFFIC. .2.2.4 If radio communication with the personnel calling the MAYDAY is heard over any other radio frequency, that frequency will become the emergency radio frequency. All non-essential radio traffic shall cease, and command will be notified immediately. .2.2.5 All personnel at the scene in a non-essential assignment will locate an available SCBA, pack up and report to command. This is in case additional RIC services are required to mitigate the situation and perform a rescue. .2.2.6 Command shall use the principles detailed in Item # 301.1 when determining whether to continue with rescue efforts. .2.2.7 Once the incident causing the MAYDAY call is over, the Incident Commander will announce the conclusion of the MAYDAY, and normal radio traffic may resume.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Hazardous Materials Incidents
SCOPE:
302.0
PAGE NO.
1
DATE ISSUED/REVIEWED 11/9/01, 6/01/08
All Personnel
PURPOSE: To establish an ―Response Procedure‖ in the event of a “Hazardous Material” Incident, within the Charlevoix Fire Department's areas of responsibility. PROCEDURES: When responding to a “Hazardous Material event,― the Charlevoix Fire Department shall respond to the scene with due caution and care; recognizing and identifying the hazardous materials at a distance, if possible from upwind, upstream and uphill. NOTE:
If need be, binoculars (located on Engine 1) should be used to recognize and identify the hazardous material.
The first arriving firefighter shall attempt to recognize and identify a hazardous material at a safe distance and call for assistance as needed. Upon identifying a hazardous material, the following actions shall be taken: 1.1
If a chemical substance is found, and it appears to be an accident, the Fire Department is the lead agency. Refer to the DOT ―Emergency Response Guidebook‖ for initial guidance.
1.2
If the situation appears to be a ―Weapons of Mass Destruction‖ incident, Law Enforcement is the lead agency.
1.3
In any such event, a joint command shall be initiated, with agencies involved (Law/Health/Public Works/Roads).
1.4
Anticipate the incident will draw news reporters and TV crews. A ―Public Information Officer‖ under Incident Commander will be mandatory.
2.
At a safe distance from the site, establish a Unified Command Post and initiate the INCIDENT COMMAND SYSTEM (see 301.1), identifying the Incident Commander, On-site Safety Officer and Public Information Officer, as soon as practical. Properly protected and equipped fire fighters shall monitor the scene for the purposes of establishing the Hot, Warm and Cold zones.
3.
A staging area for other responding units shall be situated in the cold zone and at a safe distance from the site (in case the wind should change direction). Obtain name, address, and telephone number of anyone entering cold zone from warm zone.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
302.0
TOPIC Emergency Operations
SUBJECT Hazardous Materials Incident
PAGE NO.
2
DATE ISSUED/REVIEWED 11/9/01, 6/01/08
4.
Properly establish a worker decontamination area, if required.
5.
All on-site fire fighters shall be protected with a minimum layer of protection commensurate with the hazardous materials concerned. If a higher level of protection is required, then the Incident Commander shall call for a "Hazardous Material Response‖.
NOTE: The "emergency ction" guidance selection in the DOT ―Emergency Response Guidebook‖, may give the Incident Commander direction. 6.
In the event of a radiological incident, the Incident Commander shall request the County Radiological Team through the Emergency Operations Center.
7.
―Weapons Of Mass Destruction‖ Incident. 7.1
Law enforcement is lead agency.
7.2
Fire Department role is to provide ―Decontamination”. Firefighters shall not handle suspected substances.
7.3
EMS shall not enter any hot zone without expressed permission of a Command Officer. 7.3.1
Level A - Fully Encapsulated Level B Protection - Turnouts/double glove under fire gloved/ SCBA/helmet with hood/duct tape all openings. (Satisfactory for Anthrax threat). Level C Protection - Tyvac suits or gowns/booties/double glove/ HEPA mask.
8.
Notify agency‘s which may be affected by incident.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Hazardous Materials Incident
9.
302.0
PAGE NO.
3
DATE ISSUED/REVIEWED 11/9/01, 6/01/08
Wherever possible, control zones should be identified with colored hazard tape, signage, cones, flashing beacons, fences, or other appropriate means. However, because of the nature or location of the incident, available resources, or other considerations, it might not always be possible or practical to mark the control zones.
OUR PRIMARY GOAL IS STABILIZATION OF SITUATION, NOT REDUCTION (ABATEMENT) OF PROBLEM.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Response of Ambulance & Fire Apparatus
SCOPE:
303.0
PAGE NO.
1
DATE ISSUED/REVIEWED 6/10/99
All Personnel
POLICY: The immediate and safe response of adequate and proper types of department apparatus to emergency calls for assistance is of critical importance. The following guidelines shall govern department fire apparatus response. If in doubt, respond additional units. Apparatus and POV‘s shall obey all traffic laws, signs and signals until the right-of-way is yielded. You may NOT exceed the ―Prima Facia‖ (safe speed) at any time. PROCEDURE: 303.1
Single Unit Unit designated to respond without red light and siren (10-40). Firefighters will be called specifically by radio or telephone to respond with the unit.
303.2
Structure Fire Apparatus shall respond in the following sequence, to ensure proper units respond.
303.3
303.2.1
In the City or where fire hydrants are available - Engine 5301: Engine 5302; Truck 5316; Rescue 5321.
303.2.2
Rural areas or where hydrants are not available- Engine 5301, Tanker 5312 and Tanker 5311, Engine 5302, and 5316 (if needed).
Chimney Fires, Auto Fires, Trash Fires Engine 5301 and Tanker 5312. (5302, 5316, and 5311 are available for special call).
303.4
Wildfires Engine 5301, Brush Truck 5331, Tanker 5312, and Tanker 5311. 5321 is available and may be used as needed (to be decided on a case by case basis).
303.5
Rescues - in Our Fire District Rescue 5321 and Engine 5301 (Truck 5316 if possibly needed).
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Response of Ambulance & Fire Apparatus
303.6
303.0
PAGE NO.
2
DATE ISSUED/REVIEWED 6/10/99
Mutual Aid 303.6.1 Apparatus Response Specific type of requested unit shall respond. If an engine is requested, Engine 5302 shall respond. If a second engine is requested, Truck 5316 shall respond. If a tanker is requested Tanker 5312 shall respond. If the aerial truck is requested, Truck 5316 and Engine 5302 will respond. 303.6.2 Personnel Response All personnel shall respond to the station, if possible, to ensure adequate coverage of the City, or contact the fire station before responding direct. We would like to keep 50% of our members available in the city. 303.6.3 Manning Levels of Mutual Aid Apparatus Engines - Five (5) firefighters, with Officer if possible. Tankers - Two (2) firefighters Brush Truck - Three (3) firefighters Rescue - Five (5) firefighters, with Officer if possible Truck - Five (5) firefighters, with Officer if possible.
303.7
Bomb Threat Response All apparatus and POV‘s shall respond without red light and siren (10-40) to a staging area located 2,000 feet from the threatened area.
303.8
Vehicles Off-road Heavy apparatus, such as engines, tankers, etc., will not be taken off the roadway, except in extreme circ*mstances.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Operating Emergency Vehicles
SCOPE:
304.0
PAGE NO.
1
DATE ISSUED/REVIEWED 6/10/99, 6/30/01, 9/01/07, 6/01/08
All Personnel
POLICY: Using Red Lights & Siren allows members to respond to department emergencies promptly during periods of traffic congestion. However, the overriding factor is that the public has a right not to be put at risk during the emergency response.
PROCEDURE: REQUIREMENTS: 304.1
Before driving any emergency vehicle, the Firefighter must have completed the Michigan State Fire Fighter Training Council's Emergency Driving Course; and EMS personnel must have completed the CEVO Ambulance Driving Course.
304.2
Lights and siren on POV (Personal Operator Vehicle) must meet all applicable State Laws (Michigan Vehicle Code Sections 257.2, 257.698.)
REGULATIONS: 304.3
Lights and siren will be used only for emergency calls dispatched for Charlevoix Fire Department.
304.4
A receiving type radio, (pager, etc) must be in the vehicle and operating whenever the vehicle is responding with red lights and siren. If a radio is not available, the responding vehicle will respond without red lights and siren. (10-40)
304.5
Personnel will obey all applicable State of Michigan Motor Vehicle Regulations (257.603) when responding with the red lights and siren, including wearing of seat belts.
304.1
A school bus displaying red lights may not be passed under any circ*mstances.
304.2
Personnel responding with red lights and siren must come to a complete stop at any traffic controlled intersection (Stop sign, stop light, traffic light, etc) before entering the intersection or roadway. Personnel will come to a complete stop when any of the following circ*mstances exist: When directed by a law enforcement officer Negative right of way intersections
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
304.0
TOPIC Emergency Operations
SUBJECT Operating Emergency Vehicles
PAGE NO.
2
DATE ISSUED/REVIEWED 5/15/98, 6/30/01, 9/01/07, 6/01/08
Blind intersections When the emergency vehicle driver cannot account for all lanes of traffic in an intersection When other intersection hazards are present Drivers shall proceed through intersections only when the emergency vehicle driver can account for all traffic/hazards. 304.8
Personnel will not exceed the ―prime facie‖ (safe speed for conditions) at any time. The following MUST be taken into consideration and constantly monitored while responding: Nature of the Call Weather Conditions Geographic location of the incident Road/Street conditions Traffic Conditions (both vehicular and pedestrian) Lighting Conditions
304.9
POVs will yield the right of way to all other emergency vehicles.
304.10 In order for POVs to pass a responding apparatus-POV‘s driver MUST establish radio contact with the emergency vehicle to be passed, and request permission to pass, prior to initialing such a pass. 304.11 POVs without red lights and siren MUST obey all applicable traffic laws. (Flashing parking lights have no legal standing, and will not be used to replace red light and siren use.) 304.12 POVs and apparatus shall park on the ―incident side‖ of the road, if possible, to keep a lane open for emergency equipment. 304.13 The following diagram is to be used as a guideline when staging fire/rescue/EMS apparatus at emergency scene on a highway/roadway. If time and manpower is available, the reflective “FIRE AREA KEEP OUT” sign will be deployed.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
304.0
TOPIC Emergency Operations
SUBJECT Operating Emergency Vehicles
PAGE NO.
3
DATE ISSUED/REVIEWED 5/15/98, 6/30/01, 9/01/07, 6/01/08
304.14 When responding with a civilian in a POV, the responder shall not subject the passenger to any undue risk. At NO TIME will the POV be parked in traffic lanes or used as a traffic control barrier with a civilian inside.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
304.0
TOPIC Emergency Operations
SUBJECT Operating Emergency Vehicles
PAGE NO.
4
DATE ISSUED/REVIEWED 6/10/99, 6/30/01, 9/01/07, 6/01/08
304.15 If department personnel are responding without red lights and a siren, (non-emergency situation/adequate staffing already present) they MUST obey all applicable traffic regulations. 304.16 Backing apparatus-Any on-scene backing shall be done with a spotter, if available. If a spotter is not available, the operator shall do a 360 degree walk-around and visual clearance check prior to backing. THERE ARE NO EXCEPTIONS TO THIS RULE. Backup alarms must be activated. 304.17 USE OF EMERGENCY RESPONDING EQUIPMENT-LIGHTS AND SIREN-IS A PRIVILEGE, NOT A RIGHT. VIOLATIONS OF EITHER STATE LAW OR DEPARTMENT POLICIES WILL RESULT IN THE LOSS OF THIS PRIVILEGE.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Responding to Carbon Monoxide Alarms
SCOPE:
305.0
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98 & 9/99
All Personnel
POLICY: To protect the public, and minimize the number of emergency responses to such Carbon Monoxide alarms, the following criteria for dispatch will be followed: 305.1 Procedure 305.1.1
If NO complaint of "flu-like" symptoms are reported, respond Rescue 5321, with two (2) firefighters and gas meter to scene, without red light and siren (10-40), to measure possible CO levels.
305.1.2
If there are ANY reports of "flu-like" symptoms, advise residents to evacuate the building and respond ambulance(s) and full structure fire response.
305.1.3
The first firefighter on scene shall check alarm device to confirm type of alarm activated (CO or fire/smoke).
305.1.4
If CO alarm, determine if inhabitants are exhibiting any symptoms of possible CO poisoning. If so, evacuate inhabitants, and call for ambulance(s) (CO is cumulative).
305.2 Leaving scene of CO alarm 305.2.1
Have owner sign ―CO form‖, if leaving scene in charge of owner.
305.2.2
Give owner/tenant ―CO information‖ brochure. (Found in gas meter storage case).
305.3 Using Meter 305.3.1
Using test meter, determine amount, in any, of CO (EPA maximum exposure - 35 PPM over 8 hour period).
305.3.2
If less than 35 PPM, advise occupants of EPA recommendations and attempt to locate source.
305.3.3
If source is mechanical, recommend that the appropriate professional be called to eliminate the problem, shut appliance off and place a "lock out/ tag out" tag on valve.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
305.0
TOPIC Emergency Operations
SUBJECT Responding to Carbon Monoxide Alarms
PAGE NO.
2
DATE ISSUED/REVIEW 5/15/98
305.3.4
If reading is 200+ PPM, firefighter shall use SCBA's in attempting to locate source or venting.
305.3.5
800 PPM is potentially a lethal level of CO. Vent and attempt to determine cause.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
SCOPE:
306.0
PAGE NO.
1
DATE ISSUED/REVIEW 9/99
All Personnel
PURPOSE : Provide guidelines for Department operations at Confined Space Rescues. DEFINITION A confined space is "any space which is not intended for continual occupancy; has limited means of egress; and has the potential for physical, chemical or atmospheric engulfment." POLICY The Charlevoix Fire Department will provide confined space rescue to any organization or agency operating within the boundary limits of its fire district provided that the following conditions are met: A.
Any such organization shall have a written confined space entry plan in place that meets the provisions of and requirements of MIOSHA General Industry Part 90 Standard. A copy of said plan must have been submitted to the Charlevoix Fire Department.
B.
Said organization/agency shall meet with Charlevoix Fire Department representatives and discuss needs, operations, and training.
C.
Said organization shall submit to Charlevoix Fire Department a list of all confined spaces and permit-required confined spaces.
D.
To activate an agreement for the Charlevoix Fire Department to provide confined space rescue, the following shall be completed:
1.
The organization/agency shall meet with the Charlevoix Fire Department whenever a permit-required confined space entry is in progress, in a manner prescribed by said fire department.
2.
The organization/agency shall, at least annually, conduct joint rescue training with their confined space personnel and the Charlevoix Fire Department personnel. This shall be hands-on operational training.
PROCEDURE 306.1
POTENTIAL HAZARDS Entry personnel must always assume that one or more of the following hazards exists in confined space:
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
306.0
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
PAGE NO.
2
DATE ISSUED/REVIEW 9/99
Oxygen deficiency Flammable gasses and vapors Toxic agents Physical hazards to include, but are not limited to: a. b. c. d. e. f.
Excessive temperatures (heat or cold) High noise levels Falling objects and debris Electric shock Burn potential physical fatigue
306.2 POTENTIAL HAZARDS Safety of confined space rescue personnel shall be the first priority during any confined space rescue operation. 306.2.1
Entry Person - Performs duties in confined space wearing full protective equipment, equipped with SCBA, Class II or Class III safety harness, and attached lifeline.
306.2.2
Stand-By Person - Stands by the entrance to the confined space to maintain constant communication with the entry person and to assist with any needed equipment. The standby person shall also be prepared to perform rescue of the entry person should the need arise. The standby person shall be equipped as outlined in 306.2.1. (above).
306.2.3
Monitoring Personnel (2 persons) - These personnel shall monitor the length of time and the air supply to the entry person(s). They shall change air supply cylinders as necessary. The level of protective equipment shall be dictated by the level of hazard at the entry to the confined space and as approved by the incident commander.
306.2.4
Assisting Person (if necessary) - The need for a fifth person to stand by the entrance to the confined space rescue effort with vertical lift protective equipment shall be dictated by the level of hazard at the entry to the confined space and as approved by the incident commander.
306.2.5
Incident Commander Responsibilities: .2.5.1 Briefing of all personnel on operation procedures, assigned duties, and the operation in general, prior to entry.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
.
306.0
PAGE NO.
3
DATE ISSUED/REVIEW 9/99
.2.5.2 Insure that the atmosphere within the space is checked for combustibility. .2.5.3 Insure that proper ventilation equipment is set up and utilized should the atmosphere within the space be found to be combustible. This shall be accomplished prior to any entry into said space. .2.5.4 Insure that all motorized equipment is at least fifty (50) feet from the entrance to said space. .2.5.5 Insure that all entry and stand-by personnel are in required protective equipment. .2.5.6 Insure that all entry and stand-by personnel are utilizing required SCBA. .2.5.7 Insure that all entry and stand-by personnel are equipped with Class II or Class III safety harness with attached lifeline. .2.5.8 Insure that all moving parts within the confined space are isolated. .2.5.9 Insure that only persons trained and certified in confined space rescue operations are involved in confined space rescue operations. Additional Operational Procedures A.
The air supply to the personnel involved in the entry as well as stand-by personnel must be maintained without fail.
B.
Communications with entry personnel shall be maintained either by voice, sight, eye-contact, hand signals, and/or rope signal. This shall be the responsibility of the stand-by personnel.
C.
If said communications indicate that the entry personnel is experiencing difficulty, the entry person shall be ordered from the confined space and no re-entry shall be made until such time as the cause of difficulty is determined and corrected.
D.
Lifelines shall be kept reasonably taut.
E.
Lighting within a confined space shall be explosion proof. No other lighting is authorized.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
306.0
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
PAGE NO.
4
DATE ISSUED/REVIEW 9/99
306.3 Scene Preparation The Charlevoix Fire Department shall assume command and control of any incident involving confined space entry and rescue in our emergency response district. Upon arrival at rescue situation in a "confined space", Department personnel shall initiate ―Incident Command‖ and; 306.4 ―Size Up Scene‖ 306.5 STEP TWO: Manpower and Equipment 306.6 Make the General Area Safe 306.7 Entry Preparation 306.7.1
Assure "lock out, tag out, blank out procedures" are complete. a)
All fixed mechanical devices and equipment capable of causing injury shall be placed in a zero mechanical state. (ZMS)
b)
All electrical equipment (excluding lighting) shall be locked out in the off position.
306.7.2
Assure one backup team for every entry team.
306.7.3
Do not enter a confined space alone if possible. Always work in teams (two minimum).
306.7.4
No team shall enter a space with pagers or other "non-intrinsically safe devices", unless approved prior to entry, based on atmospheric monitoring.
306.7.5
Each entry team shall be equipped with the following items: a)
One member shall have a communications device.
b)
Light.
c)
Atmospheric monitor
d)
Proper protective gear as deemed necessary by the Incident Commander.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
306.0
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
PAGE NO.
5
DATE ISSUED/REVIEW 9/99
e)
An entry/egress line shall accompany the first entry team and be anchored at their furthest point of penetration. If this line is equipped with a hard wire communications line (internal) it may function as communications line.
f)
Some form of rapid extrication/retrieval harness for a victim.
g)
If the entry team must enter a vertical shaft of greater than 5 feet, each member shall wear a personal harness and be attached to a fall arresting system upon entering.
h)
A victim SCBA and supply line if applicable.
306.8 Atmospheric Monitoring 306.8.1
Atmospheric monitoring shall occur prior to and during all entries into confined space.
306.8.2
Atmospheric monitoring should be accomplished at high and low areas of the space.
306.8.3
All atmospheres shall be tested for: a)
Oxygen deficiency
b)
Oxygen excess
c)
Toxicity
d)
Flammability
306.8.4
Atmospheric monitoring shall occur during occupancy at intervals dependent on the possibility of changing conditions, but in no case less than hourly.
306.8.5
All atmospheric reading shall be recorded on a technical rescue work sheet or entry permit.
306.9 Entry 306.9.1
Entry decisions shall be made based on known locations of victims, safety of the opening, atmospheric readings and ease of recovery points.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Confined Space Rescue
306.9.2
306.9.3
306.0
PAGE NO.
6
DATE ISSUED/REVIEW 9/99
Prior to entry each team member shall be logged on a technical rescue work sheet with their time of entry. This function shall be assigned to one technician who shall keep the operations officer appraised of the status of each team. Assure that if the victim is to be moved through an opening either vertical or horizontal which presents team members the only way out that the following guidelines are followed: a)
Whenever possible, assure that all team members are stationed to the outside of the hole/opening in the event the victim becomes lodged.
b)
Always try to avoid being blocked in by a victim.
306.10 Victim Removal 306.10.1
306.11
a)
Mechanical advantage systems are much preferred over manual hauling.
b)
Do not use electric winches, etc., to remove victims: these allow little control and could result in dismemberment or additional injury.
Safety Considerations 306.11.1
306.12
Once the victim is set for removal assure the following:
If rigging, hauling or use of rope hardware is needed in the space, assure only aluminum carabineers and hardware is used to avoid sparks.
Termination 306.12.1
Double check personnel list and assure all personnel are accounted for.
306.12.2
Inventory and replace all equipment.
306.12.3
Place any equipment damaged or potentially unfit for further confined space use out of service until repaired.
306.12.4
Have contractor or responsible party seal entry points to assure no additional entry.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Water/Ice Rescue
SCOPE:
307.0
PAGE NO.
1
DATE ISSUED/REVIEW 4/30/96
All Personnel
POLICY: Our large areas of water (and ice in the winter) present serious life hazards to our citizens from drowning or going through the ice. Thus the need exists for a trained, equipped water/ice rescue team. The Fire Department and Coast Guard are responsible for water and ice rescue in our jurisdiction. The sheriff's office is responsible for body recovery. 307.0 PROCEDURES 307.1 Upon the report of the victim in the water or on dangerous ice, needing rescue, an ambulance, fire department "rescue" 5321, boat 53M1, Dive Team, and the Coast Guard station and Sheriff‘s Marine Patrol (if applicable) shall be dispatched. 307.2 The first firefighter on the scene, shall assume "Command" and "size up" the situation, specifically addressing the number of victims, their location, and time in the water or on the ice. 307.3 THE INITIAL ACTIONS 307.3.1
The number one priority in all rescue situations in safety of the rescuers. Minimum equipment for department personnel operating within ten (10') feet of water, is the wearing of an approved "Personal Flotation Device" (P.F.D.'s). These units are found on the ambulances and on the rescue truck. (Rescuers shall not become victims, thus creating a bigger problem.)
307.3.2
SEQUENCE OF RESCUE OPERATIONS "Reach"; "Throw and Tow"; and "Go" "Reach" - Any items that are strong and long enough to reach to the victim may be used, if the victim can grasp them. "Throw and Tow" - Items that will float including life rings; ropes; tires; etc. "Go" - If the victim cannot hold on to a rescue device that you can get to them, the rescuer must go to the victim. (This is a dangerous situation in that the victim may panic and pull the rescuer down with them.)
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO. 307.0
PAGE NO.
2
TOPIC Emergency Operations
SUBJECT Water/ice Rescue
DATE ISSUED/REVIEW 4/30/96
307.4 Water Rescue Using the above noted sequence, if the rescuer must go into the water after the victim, he must have on a P.F.D. for himself and for victim, safety harness, and safety line, which will allow the shore parties to retrieve him. 307.5 Ice Rescue Minimal equipment for an ice rescue is a "dry suit" for anyone entering the ice or water, tethered to a line tender, ice cleats and ice spikes, and a pike pole. Additional equipment may be used as a "rescue sled" and "rescue boat" if they are available. Coast Guard has a rescue boat. Rescuers should approach the victim from the side to prevent breaking of the ice that the victim is holding on to. The line tender's job is to tend the rescuer's line; pull the Stokes litter out and back from shore; and pull victim and rescuer out of the water. Dive Team See ―Dive Team‖ manual for specific information. The Departmental Dive Team shall respond to all water related emergencies
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC
SUBJECT Personal Protection Equipment
Emergency Operations SCOPE:
308.0
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03
All Personnel
PURPOSE: To assure that all personnel are prepared to commence fire suppression or rescue operations upon arrival at an emergency scene while maintaining the highest degree of personal safety for all personnel. POLICY: It shall be the policy of this department that all personnel, when responding to fire suppression or rescue operations, or during training exercises, be properly protected by wearing fully protective equipment as designated by this policy or the on-scene commander. PROCEDURE Protective equipment defined: 308.1 For the purpose of this policy, full protective equipment shall consist of the following. 1.1
Helmet with face shield or goggles;
1.2
Turnout coat;
1.3
Turnout pants;
1.4
Boots;
1.5
Gloves.
308.2 All equipment is to be properly fastened and closed with sock hood on, coat collar turned up, and helmet ear flaps down. 308.3 All equipment shall be issued or approved by the Fire Department. Removal of original liners is prohibited. Any alterations to equipment must be first approved by the Fire Chief or his designee. 308.4 Application: Protective equipment shall be worn by all personnel according to the following guidelines:
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Personal Protection Equipment
4.1
308.0
PAGE NO.
2
DATE ISSUED/REVIEWED 5/1/03
Under no circ*mstances shall any aspect of personal safety be sacrificed in order to increase the speed of emergency operations. Emergency operations shall not commence until all involved personnel have donned necessary protective equipment. 4.2
All firefighting personnel shall wear full protective equipment when responding to any type of alarm indicative of fire, potential fire, explosion, potential explosion, or release of any type of hazardous material. All protective equipment shall be donned prior to boarding the apparatus or prior to entering the incident perimeter. Full protective equipment is optional for drivers, ambulance personnel, and command officers during the response.
4.3
All other responding firefighting personnel shall don full protective equipment upon arrival at the emergency scene and prior to beginning any emergency operations.
4.4
S.C.B.A. shall be provided for and shall be used by all personnel working in areas where: a. b. c.
The atmosphere is hazardous; The atmosphere is suspected of being hazardous; The atmosphere may rapidly become hazardous.
4.5
In addition to the above, all personnel working below ground level or inside any confined space shall be provided with S.C.B.A. and shall use that S.C.B.A. unless the safety of the atmosphere can be established by testing and continuous monitoring.
4.6
Vehicle Fire: Personnel should be aware of the carbon monoxide and toxic gasses produced by the burning of the synthetic materials used in vehicles. Firefighters engaged in the attack of a vehicle fire shall wear a self-contained breathing apparatus in addition to full protective gear.
4.7
Overhaul: All personnel involved in overhaul will wear a self-contained breathing apparatus and fully protective gear until the environment is deemed safe by the officer-in-charge.
4.8
Full protective equipment shall be worn by all personnel operating power tools, hydraulic tools, or forcible entry tools. Full protective equipment is also required for all personnel in an area where any of these tools are being used.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Personal Protection Equipment
4.9
308.0
PAGE NO.
3
DATE ISSUED/REVIEWED 5/1/03
Personnel operating at the scene of an EMS or rescue incident shall wear whatever protective equipment is necessary to assure personal safety during the incident. 4.10
Gloves shall be worn at all times when hand tools, power tools, hoses, ladders, or any other equipment is used that could cause injuries to the hands. This shall include all work details, maintenance operations, and training exercises.
4.11
Helmets with chin strap in place shall be worn by all personnel operating at incidents where there is a possibility that tools, equipment, or debris from above may fall. This would include any time personnel are operating above or below grade such as during trench rescue or high angle rope rescue situations.
4.12
Damage to personal protective equipment shall be immediately reported to an officer. The safely officer shall inspect the damaged article and order it replaced or repaired. Equipment damaged such that its protective ability is impaired shall not be used.
4.13
Incident commanders may use their discretion to determine the appropriate level of protective equipment required for personnel operating at incidents where no specific guidelines have been established. In all cases, personnel shall be required to wear all protective equipment necessary to protect against all foreseeable hazards.
308.5 Enforcement: As with any safety procedure, primary responsibility for adherence to this procedure rests with the individual. Officers are responsible for enforcement of this procedure. Authority to deviate from this procedure rests solely with the officer who bears full responsibility for the results of any deviation. 308.6 Equipment Inspections: Once each year, company officers shall personally inspect all protective equipment for each firefighter assigned to their company. The inspection shall be made in accordance with guidelines to assure that all personnel have all necessary equipment and that it is in usable condition.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Lockout / Tagouts
SCOPE:
311.0
PAGE NO.
1
DATE ISSUED/REVIEWED 10/94
All Personnel
PURPOSE: To prevent injury to department personnel and victims from unexpected energization, start up or release of stored energy. EXAMPLES OF STORED ENERGY WHERE LOCKOUT/TAGOUT PROCEDURES MAY APPLY Electrical, mechanical, thermal, steam, chemicals, explosives, natural and LP gases, hydraulic, pneumatic, and gravity. PROCEDURES 311.01
Lockout/tagout procedure is required whenever: A.
The department personnel or victim may be exposed to unexpected energization or start up of machines or equipment, or the release of hazardous energy or chemicals.
B.
Before the removal or by passing of any guard or other safety devise. NOTE: If the Fire Department has control and end of control of a cord and/or plug of an electrical line, that shall be sufficient.
311.02
311.03
Approved lockout / tagout devices A.
Specifically approved ―lockout locks‖ and ―tagouts‖ are provided by the Department, and placed in Engine‘s, Truck, Rescue, and ambulances‘s.
B.
Only one (1) key will be given with the lock. The user must retain control of said key. The Incident Commander may retain a duplicate or master key, but can not use it without following lockout removal procedures.
C.
Locks will not be used for any thing other than lockout procedures.
D.
Tags will not be used, unless locks can not be physically installed. These incidents shall be brought to the Incident Commander‘s attention.
General Lockout Procedures A.
All effected Fire Department personnel shall be notified that a lockout/tagout system is going to be utilized and the reason for such actions.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
311.0
TOPIC Emergency Operations
SUBJECT Lockouts / Tagouts
PAGE NO.
2
DATE ISSUED/REVIEWED 10/94
B.
Locate all energy sources that need to be isolated
C.
If the equipment is operating, shut it down by normal shopping procedures, if possible (depress stop button, open toggle switch, etc.).
D.
Operate the switch, value or other energy isolating device(s) so that the equipment is isolated from its energy source(s).
E.
To apply lockout/tag out devices, place the assigned lock on the disconnected switch, valve, or other locking device. Each person who is working on the item, shall place his/her lock on the locking device. A single lock shall not be used to represent more than one employee, unless the Incident Commander is notified.
Group lock shall remain on the equipment throughout the incident and can only be removed by the installing individual, or the Incident Commander following the removal procedures. Group lock shall remain on the equipment throughout the incident and can only be removed by the installing individual, or the Incident Commander following the removal procedures. Tags will not be allowed unless supported by a specific job procedure demonstrating that tags are ―at least as effective‖ as a lock. When applicable, after ensuring that no personnel are exposed and as a check on having disconnected the energy source, operate the normal operating controls in an on position, to make certain that the equipment will not operate. 311.04
311.05
Restoring Locked Equipment A.
Notify personnel in the start up area.
B.
Clear all tools and equipment.
C.
Remove locking device upon approval of the Incident Commander
D.
Notify operating personnel of the operation status.
Emergency Removal of Lock by Other than Installer A.
Attempt to reach the person who installed the lock to find the equipment status.
B.
Notify the Incident Commander, who shall inspect the scene and advise if safety will permit the removal of the lockout device.
C.
Notify all personnel in the area of the startup and follow the unlock procedure.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Vehicle Extrication
SCOPE:
312.0
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98, 6/01/08
All Personnel
312.0 POLICY: In all cases of entrapment, the primary concern is safety. The patient's condition, situation, hazards (real and potential), and available resources, will influence the methods and speed at which the operation will be accomplished. 312.0
Procedure The on-duty Firefighter, or designee shall respond with Rescue 5321.
312.1
Requesting Ambulances If the accident happens out of the Charlevoix Ambulance coverage area, then the appropriate ambulances should be dispatched.
312.2
Actions of First Arriving Personnel 2.1
Park all ―Personal Vehicles‖ in adjacent driveways or in parking lots if possible. If not possible, then park no closer than 60' from the accident scene, on the same side of the road as the accident.
2.2
Establish ―Incident command‖, giving ID number of Incident Commander.
2.3
Establish how many vehicles are involved, and how many need extrication.
2.4
―Size-up‖ the inner and outer circles around the vehicle, for hazards such as fire, fuel leakage, downed power lines, ground level power transformers, and natural gas lines.
2.5
Establish an ―action circle‖ of at least 10' in diameter for the ―inner circle‖, and 20' diameter for the ―outer circle‖. Wherever possible, control zones should be identified with colored hazard tape, signage, cones, flashing beacons, fences, or other appropriate means. However, because of the nature or location of the incident, available resources, or other considerations, it might not always be possible or practical to mark the control zones.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
312.0
TOPIC Emergency Operations
SUBJECT Vehicle Extrication
PAGE NO.
2
DATE ISSUED/REVIEW 5/15/98, 6/01/08
2.6
Keep all Civilians and un-needed EMS and Fire Personnel out of the action circle area. If possible, have fire extinguisher available.
2.7
Advise if possible, the first arriving department vehicles of the situation.
2.8
Direct rescue vehicle to appropriate location.
312.3 Responsibilities of the Incident Commander (IC) It is the responsibility of the IC to ensure that the incident is handled safely and efficiently. 3.1
Size-up situation, receive detailed report from first emergency personnel on scene
3.2
Appoint sector officers (EMS & rescue)
3.3
Determine from EMS Sector what priorities for extrication.
3.4
Ensure that the vehicle is stabilized prior to anyone entering or working around the vehicle.
3.5
Establish Command location, and advise ―Central‖ of same.
3.6
Make sure action circles have been initiated
3.7
Designate a tool staging
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
312.0
TOPIC Emergency Operations
SUBJECT Vehicle Extrication
PAGE NO.
3
DATE ISSUED/REVIEW 5/15/98, 6/01/08
area. 3.8
Appoint a safety officer to the incident
3.9
Ensure patient and EMT are protected prior to breaking glass.
3.10
Ensure a charged, manned, 1 1/2" Hose line is deployed.
312.4 Safety Officer Functions The safety officer reports only to the incident commander, and must have sufficient knowledge in vehicle extrication to better understand what an unsafe act is. Overall scene safety is the responsibility of each department member, but the safety officer has the final say.
4.4
4.1
Make sure the vehicle is stabilized and continually check for stabilization.
4.2
Ensure all fire personnel are wearing there full turn-out gear. This includes Coat, Pants, Gloves, Helmets (with shields down at appropriate times), and SCBA if necessary.
4.3
Make sure a charged l 1/2" line is deployed and manned for protection of victims and rescue personnel.
Ensure that the patient and EMS personnel are protected at all times from flying glass, rescue tools, and moving metals. 4.5
Watch each part of the operation to ensure the operation is completed safely.
4.6
Anyone may use the word "Freeze" to stop the operation if anything un-safe is found.
4.7
The safety officer must keep track of each safety problem and give either an oral or written report to the incident commander immediately after each incident.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT High Angle Rescue
SCOPE:
313.0
PAGE NO.
1
DATE ISSUED/REVIEW 9/15/03
All Personnel
PURPOSE: To establish guidelines for conducting high angle/rope rescues. 313.0
Rope rescue is any rescue that requires rope and related equipment to safely gain access to and remove a patient.
POLICY 313.1
313.2
First Firefighter or EMS providing on the scene will take command and begin sizing up of the scene, taking into consideration scene safety. 1.1
Locate the victim.
1.2
Assess hazards.
1..3
Assess the need for additional resources.
1.4
Make the scene safe, or contact the resources needed to make the scene safe.
Once personnel trained in rope/high angle rescue arrive at the scene, an action plan will be developed. 2.1
If time or the condition of the victim permits, only low risk operations shall be considered. Low risk operations are low risk for the victim and rescue personnel. Only low risk operations shall be considered for recovery operations.
2.2
Only if the condition of the victim dictates, will higher risk options be considered.
2.3
Rescuer and victim will always be secured with a separate belay line, and a tag line if needed.
2.4
Separate auchon system shall be used for the working and belay lines. Only personnel trained in rope rescue will be allowed to descend/ascend to a victim. If the victim is injured, the rescuer should be (if possible) an EMT.
2.5
Only figure 8 or bowline knot with a safety will be used to secure working and belay lines.
Note: This policy is intended to be minimum standards that the I/C on this type of incident should take into consideration.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Bomb, Biological & Chemical Responses
SCOPE:
314.0
PAGE NO.
1
DATE ISSUED/REVIEW 12/15/99
All Personnel
PURPOSE: To provide guidelines for Departmental response to Bomb, Biological, or Chemical Hazardous Material threats or attacks. PROCEDURES: Isolate and secure the scene Determine the cause Obtain correct personal protective equipment (PPE) Enter area to render assistance 314.1 THREATS: 1.1
Are Law Enforcement‘s jurisdiction
1.2
If not requested to respond, fire and EMS personnel will stage at fire station.
1.3
If requested to respond by Law Enforcement, Fire and EMS shall respond ―Code 2" (without red light and siren), and “STAGE” a minimum of 1,000' from the suspected scene.
1.4
Our primary responsibility is to be safe from injury, in order to assist victims and law enforcement, if there is an explosion or release. (Traffic control is an option)
314.2 RELEASE: (CONFIRMED) 2.1
Respond Fire and EMS units ―Code 3", from Upwind and Uphill.
2.2
Approach no closer than 1,000', before ―Size Up‖ is conducted.
2.3
Beware of ―secondary devices‖.
2.4
Establish ―Command Post‖. Note: - This will be a joint Fire/EMS/Law Enforcement/Health Department ―Command‖.
2.5
―Isolate‖ site & ―Contain‖ release
2.6
Call for ―Health Department‖ response.
2.7
Establish a perimeter based on bomb squad or Health Department personnel recommendations. (Start at 1,000').
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Bomb, Biological & Chemical Responses
2.8
314.0
PAGE NO.
2
DATE ISSUED/REVIEW 7/1/99
Isolate contaminated victims. Note: Victims of contamination shall not be transported until ―decontaminated‖. Establish ‗control points‘ to control all access to site. Establish ‗decontamination‘ site in ―warm ― sector.
2.9
Call for ―Haz Mat‖ team
2.10
Call State Police for Biological/Chemical Haz Mat teams.
2.11
Evacuate exposed people from downwind, or do ‗in-place‘ sheltering, as recommended by Health Department.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
315.0
TOPIC Emergency Operations
SUBJECT Snowmobile Operation
PAGE NO.
1
DATE ISSUED/REVIEW 6/30/01
SCOPE:
All Personnel
PURPOSE:
To ensure the safety of the patient, department personnel and general public during operation of our snowmobile.
POLICY:
Only trained department personnel will operate the department snowmobile.
PROCEDURE: 315.1
Only department personnel trained on operating our snowmobile will operate it.
315.2
Snowmobile operators and riders shall wear approved headgear when riding on the department snowmobile or attached sled.
315.3
The department snowmobile shall be operated at all times in a manner consistent with recognized good safety practices.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
316.0
TOPIC Emergency Operations
SUBJECT Aerial Operation
PAGE NO.
1/2
DATE ISSUED/REVIEW 09/01/07
Scope:
All Personnel
Purpose:
To ensure safe and efficient use of the Aerial (quint) truck
Policy:
1) When the aerial apparatus is used, parking breaks shall be set and stabilization jacks or outriggers and safety locks shall be used. Ground plates shall be used under the jacks or downriggers. Downriggers SHALL be locked in the down position (valves turned off to prevent movement) 2) An instructional information plate, which is clearly visible to the operator, shall be located at the operator‘s control station. The plate contains all of the following information: a)
Rated Capacity of the aerial tip
b)
Operating controls identified for motion
c)
Cautions or restrictions of operation
3) The operator shall comply with all of the following provisions: a)
Remain at the primary control station when the aerial ladder is occupied
b)
Not move the apparatus unless the ladder is in the bed of the apparatus
c)
Maintain a minimum distance of 10 feet from energized equipment or high voltage lines
d)
The ladder shall not have the ladder extended or retracted when a firefighter is positioned on the ladder. Ladder extension locks SHALL be engaged before anyone is allowed on the ladder.
e)
While working from the ladder, the firefighter SHALL be secured with a safety belt system
f) The rated capacity for the aerial apparatus SHALL NOT be exceeded g) The separate 2 way radio system shall be used to assure unimpeded communication between the firefighter operating the equipment and the firefighter on the raised ladder
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
316.0
TOPIC Emergency Operations
SUBJECT Aerial Operation
PAGE NO.
2/2
DATE ISSUED/REVIEW 09/01/07
h) Only the operator shall rotate the ladder when it is occupied by a firefighter. The firefighter on the ladder MUST be secured by a ladder belt/safety belt system
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Down Power Lines
Scope: Purpose:
317.0
PAGE NO.
1/1
DATE ISSUED/REVIEW 09/01/07
All Personnel To ensure a safe response for all responding Fire and EMS personnel to Calls for down power lines.
Policy: Response: Due to the dangerous nature of his type of call, units will be justified in running 10-33 (emergency mode) to this type of complaint. Once sufficient staff is present to secure the scene, all other responding units will be advised (via radio) to respond 10-40 (non-emergency mode) or not to respond at all. Scene Size Up: All down power lines shall be handled as live electric lines. No one (including fire department personnel) will be allowed to get with ten (10) feet of the line. If the line is arcing, a safe distance (greater than the distance between the poles/anchor points) shall be established, and no one will be allowed in the secured area. Weather conditions may mandate that this safety zone be expanded, until the scene can be secured from a safe distance. If there is the slightest doubt about the nature of the downed line, the line will be considered a live electrical line, and handled as such. If the officer in charge is certain that the down line is nonelectric in nature (Cable TV or telephone) and is not a hazard, the line may be approached and moved, if possible. Scene Access: Only trained representatives of the appropriate power company or power utility will be allowed to access the downed line. (eg: qualified lineman….not employees of the water department). Clearing the Scene: Firefighters will protect the scene as long as necessary, until the appropriate power company is able to respond and take control of the situation. The Fire Officer in charge may take the location of the incident into consideration when deciding how many firefighters are necessary to secure the scene.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Unsecured Scenes
Scope:
318.0
PAGE NO.
1/1
DATE ISSUED/REVIEW 09/01/07
To reduce the potential for loss of life or injury of a department fire/EMS responder during a call to an unsecured area which might result in some type of physical violence to the responder.
Purpose: To establish guidelines to be used by department responders to unsecured areas. Policy:
Any situation that may be considered by a reasonable person to be an unsecured area, should not be entered before the area has been secured by the law enforcement agency that has jurisdiction. Typical calls that could be considered unsecured calls are as follows: o o o o
Hostage situations Jail uprisings Domestic violence situations Physical confrontations
The responding commanding officer with the law enforcement agency having jurisdiction shall have the authority to determine if the situation is secure and safely accessible to the responding fire/EMS personnel.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
319.0
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
PAGE NO.
1/6
DATE ISSUED/REVIEW 12/30/09
Scope:
All Personnel attending or operating at the scene of a fire/emergency or training exercise
Purpose:
To provide guidance on the implementation and use of a rehabilitation process as a requirement of the incident management system (IMS) at the scene of a fire or other emergency, or training exercise. It will ensure that personnel who might be suffering the effects of metabolic heat buildup, dehydration, physical exertion, and/or extreme weather receive evaluation and rehabilitation during emergency operations. (This policy is taken directly from NFPA 1584 of 2008)
Policy: 1.
Rehabilitation shall commence when fire/emergency operations and/or training exercises pose a health and safety risk.
2.
Rehabilitation shall be established for large scale incidents, long duration and/or physically demanding incidents, and extreme temperatures.
3.
The incident commander shall establish rehabilitation according to the circ*mstances of the incident. The rehabilitation process shall include the following as necessary: a. Rest b. Hydration to replace lost body fluids c. Cooling (passive or active) d. Warming e. Medical Monitoring f. Emergency Medical Care if required g. Relief from extreme climate conditions h. Caloric and electrolyte replacement i. Accountability j. Release
Responsibilities: The incident commander shall be responsibility for the following: 1.
Include rehabilitation in the incident/event size-up
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
319.0
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
PAGE NO.
2/6
DATE ISSUED/REVIEW 12/30/09
2.
Establish a rehabilitation group to reduce adverse physical effects on fire fighters while operating during fires/emergencies, training exercises, and extreme weather conditions.
3.
Designate and assign a supervisor to manage rehabilitation
4.
Ensure sufficient resources are assigned to rehabilitation
5.
Ensure EMS personnel are available for emergency medical care for fire fighters as required
The rehabilitation manager shall be responsible for the following: 1.
Don the rehabilitation manager vest or otherwise identify himself to all as the rehabilitation manager
2.
Whenever possible, select a location for rehabilitation with the following site characteristics: a. Large enough to accommodate the number of personnel expected (including EMS personnel for medical monitoring) b. Have a separate area for the members to remove personal protective equipment c. Be accessible for an ambulance and EMS personnel should emergency medical care be required d. Be removed from hazardous atmospheres including apparatus exhaust fumes, smoke, and other toxins e. Provide shade in summer and protection from inclement weather at other times f. Have access to a water supply (either bottled or running) to provide for hydration and active cooling g. Be away from spectators and the media
3.
Ensure personnel in rehabilitation ―dress down‖ by removing their bunker coats, helmets, hoods, and opening their bunker pants to promote cooling
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
4.
319.0
PAGE NO.
3/6
DATE ISSUED/REVIEW 12/30/09
Provide the required resources for rehabilitation including the following: a. Potable drinking water b. Sports drinks (to replace electrolytes and calories) for long duration incidents (working more than one hour) c. Active cooling where required d. Medical monitoring equipment (chairs or a place to sit, blood pressure cuffs, stethoscopes, check sheets, etc.) e. Food where required and a means to wash or clean hands and face prior to eating f. Blankets and warm, dry clothing for winter months (or the ability to send the affected firefighter home for dry clothing if appropriate) g. washroom facilities where appropriate (extended scene times)
5.
Time personnel in rehabilitation to ensure they receive at least 10 minutes to 20 minutes of rest
6.
Ensure personnel rehydrate themselves
7.
Ensure personnel are provided with a means to be actively cooled where required
8.
Maintain accountability and remain within rehabilitation at all times
9.
Document members entering or leaving rehabilitation
10.
Inform the incident commander, accountability officer, (resource status unit), and EMS personnel if a member requires transportation to and treatment at a medical facility
11.
Serve as a liaison with EMS personnel
Company Officers shall be responsible for the following: 1.
Be familiar with the signs and symptoms of heat stress and cold stress
2.
Monitor their company members for signs of heat stress and cold stress
3.
Notify the IC when stressed members require relief, rotation, or reassignment according to conditions
4.
Provide access to rehabilitation for company members as needed
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
5.
319.0
PAGE NO.
4/6
DATE ISSUED/REVIEW 12/30/09
Ensure that their company is properly checked in with the rehabilitation manager and accountability officer (resource unit), and that the company remain intact
Crew members shall be responsible for the following: 1.
Be familiar with the signs and symptoms of heat and cold stress
2.
Maintain awareness of themselves and company members for signs and symptoms of heat stress and cold stress
3.
Properly inform the company officer when members require rehabilitation and/or relief from assigned duties
4.
Maintain unit integrity
EMS personnel shall be responsible for the following: 1.
Report to the incident commander and obtain the rehabilitation requirements
2.
Coordinate with rehabilitation manager
3.
Identify the EMS personnel requirements
4.
Check vital signs, monitor for heat stress and signs of medical issues
5.
Document medical monitoring
6.
Provide emergency medical care and transportation to medical facilities as required
7.
Inform the incident commander and the rehabilitation manager when personnel require transportation to and treatment at a medical facility
8.
Document emergency medical care provided
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
319.0
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
PAGE NO.
5/6
DATE ISSUED/REVIEW 12/30/09
Procedures: 1.
All members shall maintain hydration on an ongoing basis (pre-incident, incident, post-incident)
2.
Members shall be sent to rehabilitation as required
3.
All members shall be sent to rehabilitation following the use of two 30 minute SCBA cylinders. Shorter times might be considered during extreme weather conditions
4.
Active cooling (e.g., air conditioning, misting fans, etc.) shall be applied where temperatures, conditions, and/or workload create the potential for heat stress
5.
In hot, humid conditions, a minimum of 10 minute (20 minutes is preferable) of active cooling shall be applied following the use of the second and each subsequent SCBA cylinder
6.
Personnel in rehabilitation shall rest for at least 10 minutes to 20 minutes prior to being reassigned or released
7.
EMS personnel shall provide medical monitoring and emergency medical care as per medical protocol
8.
If a member is demonstrating abnormal vital signs, he or she shall be monitored frequently during rehabilitation
9.
Personnel who are weak or fatigued with pale clammy skin, low blood pressure, nausea, headache, or dizziness shall be assessed by EMS personnel
10.
Personnel experiencing chest pain, shortness of breath, dizziness, or nausea shall be transported to a medical facility for treatment
11.
Personnel transported to a medical facility for treatment shall be accompanied and attended to by a department member
12.
Members should drink water during rehabilitation. After the first hour, a sports drink containing electrolytes should be provided. Soda and caffeinated beverages should be avoided
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
319.0
TOPIC Emergency Operations
SUBJECT Firefighter Rehabilitation
PAGE NO.
6/6
DATE ISSUED/REVIEW 12/30/09
13.
Nutrition snacks or meals shall be provided as required during longer duration incidents
14.
No Tobacco use shall be permitted in or near rehabilitation areas
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
TOPIC Emergency Operations
SUBJECT Duty Crew
320.0
PAGE NO.
1
DATE ISSUED/REVIEW 1/1/10
SCOPE:
All Personnel
POLICY:
To list the duties of the Duty Crew, when a limited response is requested to any type of call for assistance. The Duty Crew is expected to be a limited response team for the Fire Department.
PROCEDURES: 320.1
Members of the department may sign up for the Duty Crew by contacting the onduty Shift Commander. Members may sign up for the Duty Crew for eight hour shifts, coinciding with EMS shifts (7 AM-3 PM, 3 PM-11 PM, 11 PM-7 AM.)
.2
The duty crew, if available, will be the first to respond to all limited response or mutual aid calls.
.3
The duty crew ONLY shall respond to unknown injury vehicle crashes. If, once law enforcement, EMS, or a duty crew member arrives on scene and the incident requires a full fire department response, the entire fire department will be dispatched to respond.
.4
The duty crew will also be called upon to respond to all non-emergency calls requiring a fire department response, such as; assisting the EMS crew when requested outside natural gas odors outside propane gas odors calls requiring air testing (non-symptomatic carbon monoxide alarms, smoke alarms with absolutely no sign of fire or hazard, etc.) SMALL petroleum leaks requiring oil dry/cleanup All other similar incidents
.5
The on-duty shift commander may decide the duty crew response is not adequate, and may request a full department response, if circ*mstances or current information available at the time warrant such a response.
.6
If no duty crew is available, the on duty shift commander may communicate via telephone and/or radio, and will decide who may or may not respond to these nonemergency, limited response incidents.
CHARLEVOIX FIRE DEPARTMENT YELLOW
ITEM NO.
321.0
TOPIC Emergency Operations
SUBJECT Marina Fuel Spills
PAGE NO.
1
DATE ISSUED/REVIEW 7/7/10
SCOPE:
All Personnel
POLICY:
To address minor fuel (hydrocarbon) spills at the City Marina, in compliance with the provisions of Part 31, Water Resources Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended; and Rule 97 of the Michigan Water Quality Standards
PROCEDURES : The following is a list of procedures that are temporarily in place per the Certificate of Approval issued to the City of Charlevoix Fire Department on June 24, 2010, that will expire on December 31, 2010.
Guidelines for the use of Bio-Rem 2000 Things to keep in mind: 1. The use of this product is under the direction of the State of Michigan, Department of Natural Resources Environment. 2. After each use, the following must be documented: A. Date of Treatment B. Brief Description of incident requiring response C. Location of incident/treatment D. Amount of product (Bio-Rem 2000) used E. Observations of product effectiveness F. Name of the person filing the report 3. E-mail the above information to [emailprotected], or drop off the incident report at the Fire Department 4. According to the DNRE, we can only use 5 gallons of this product per event. Any spill that is not neutralized at that point must be treated as a large event, and the US Coast Guard must be notified. Large spills must be addressed with a mitigation plan with the assistance of the DNRE.
Directions for use: 1. 2. 3. 4. 5.
Using the garden sprayer, spray over the fuel spill, covering as much of the spill as possible. Wait about 5 minutes If any of the fuel spill remains, spray again. Repeat until the spill is gone, or 5 gallons of Bio Rem 2000 (2 sprayer tanks) has been used. If the spill still exists, The DNRE and Coast Guard must be notified, and an individual event action plan drawn up with the assistance of the DNRE and U.S. Coast Guard.
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO. 322.0
PAGE NO.
1
TOPIC Emergency Operations
SUBJECT Vehicle Fires
DATE ISSUED/REVIEW 7/16/2010
Scope:
All Personnel
Purpose:
To ensure a safe response for all responding Fire personnel when called upon to extinguish vehicle fires
Policy:
To address factors and operating procedures related to vehicle fires
Procedures: 322.1
Safety shall be the primary concern for Fire Department personnel, and members of the general public.
322.2
If someone is in the vehicle upon Fire Department arrival, all REASONABLE efforts shall be made to remove all occupants from the vehicle.
322.3
Unless life or death circ*mstances warrant it, full turnout gear including SCBA shall be properly worn by all firefighters involved in fire suppression efforts. Any personnel that is required to work in the roadway must wear a traffic visibility vest, per state law.
322.4
All reasonable attempts shall be made to park responding apparatus uphill and upwind of the incident scene. Exceptions to this may be to block traffic in order to protect emergency personnel on the scene from other hazards (like traffic.) The responding apparatus should be parked a safe distance from the fire scene (75‘ to 100‘ is recommended)
322.5
The type of vehicle (passenger car/commercial vehicle/ bus, gas/diesel/propane/ natural gas/biodiesel/electric/hybrid) must be taken into consideration when developing an action plan to extinguish a vehicle fire. The cargo of the vehicle must also be considered, and an attempt should be made to identify the cargo before fire suppression efforts begin.
322.6
Hazards related to the situation (traffic conditions, flow of spilled/leaking fuel, dry vegetation under and around the vehicle, unstable vehicle location, vehicle cargo, and hazards related to a particular type of vehicle-like the presence of propane tanks on a motor home) must be taken into consideration and, if possible, mitigated for the safety of all on the scene.
322.7
Hazards related to the burning vehicle must also be taken into consideration for the safety of everyone at the emergency scene. Examples of Hazards to be considered are:
CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO. 322.0
PAGE NO.
TOPIC Emergency Operations
SUBJECT Vehicle Fires
DATE ISSUED/REVIEW 7/16/2010
.71 .72 .73 .74 .75 .76 .77 .78 .79
2
a BLEVE-boiling liquid expanding vapor explosion Pressurized ―energy absorbing‖ bumpers may explode Lift assist cylinders for the hood or trunk may cause a trunk or hood to open, or may explode and become a projectile Air bags and tires may explode Magnesium parts may continue to burn after most of the fire is extinguished Catalytic converters and exhaust re-burners burn at very high temperatures (near 1000 degrees F) and may retain heat Characteristics related to the type of fuel/s that the vehicle operates on Unknown hazards that may be in/around the vehicle Batteries may explode or cause a shock hazard
322.8
Adequate size hoselines (1 ½‖ minimum) must be used, and availability of the appropriate fire extinguishers are to be readily available. A safety/cover line (1 ½‖ minimum) should also be deployed and manned for the safety of the crew fighting the fire.
322.9
When fighting a vehicle fire, firefighters SHALL: .91 .92 .93 .94
Approach a vehicle on fire from the sides Never get under a vehicle If battery cables are to be cut on conventional fuel vehicles; cut the NEGATIVE cable first to avoid sparking For hybrid vehicles, if batteries are to be disconnected, disconnect at the appropriate switch only. FIREFIGHTERS SHALL NOT CUT HIGH VOLTAGE CABLES. The color of the high voltage cables vary with the manufacturer, but are generally orange or yellow.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
502.0
TOPIC Non-emergency Operating Procedures
SUBJECT Voluntary Residential Fire Inspections
PAGE NO.
1
DATE ISSUED/REVIEW 5/15/98
SCOPE:
All Personnel
POLICY:
To promote life safety and property conservation, by having Fire Department personnel inspect single and two family residences.
502.0
Procedure When requested, two (2) Firefighters will conduct residential fire inspections to identify fire and life safety hazards; complete a ―Residential Fire Inspection Report,‖ and give a copy to the resident in single and two-family residences. Typically inspections will include living areas and garages. Bedrooms, bathrooms, and any other private areas will not be inspected. Hazards found will be noted on "Residential Fire Inspection Report," explained to resident along with possible remedies, and copy of "Report" given to resident along with 911 phone stickers. Residents will be advised that there will not be re-inspections (other than gross immediate life hazards). Uniform is Class A
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Non-emergency Operating Procedures
SUBJECT Media Relations (News Releases)
SCOPE:
503.0
PAGE NO.
1
DATE ISSUED/REVIEW 9/99
All Personnel
PURPOSE:
To establish guidelines to be used by Shift Commanders and Public Information Officers (P.I.O.‘s), when giving information to the news media.
POLICY: To cooperate and to disseminate to the news media, newsworthy information regarding Departmental operations, by way of written statements. Procedures: 503.1
Who shall issue ―news releases‖? The Fire Chief, or in his/her absence, the Shift Commander, or appointed Public Information Officer. (―P.I.O.‖)
503.2
When should ―news releases‖ be initiated? Whenever a possible newsworthy event occurs, regarding the Fire Dept. operations. As timeliness is critical to the news media, ―news releases‖ shall be issued as soon as practical.
503.3
Where sent? Sent to any commonly recognized news organization, requesting information.
503.4
What information given out? General ―factual‖ information regarding Departmental operations, taken from face sheets of ―fire incident reports‖, or at ―joint I.C‖ by ―joint P.I.O‖.
503.5
Information not to be released; Names of individuals deceased Names of individuals seriously injured, prior to notification of next of kin. Names of individuals transported in ambulance. Names of suspects, victims or witnesses.
503.6
How shall information be disseminated? By fax or written statements if at all possible.
503.7
Why written? To ensure accurate dissemination of facts, a written ―news releases‖ shall be used if at all possible. If asked for oral report, obtain Fax number and fax a written release. If an oral report is required, refer to written notes and keep notes with Incident Report.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
503.0
TOPIC Non-emergency Operating Procedures
SUBJECT Media Relations (News Releases)
PAGE NO.
2
DATE ISSUED/REVIEW 9/99
Note:
A good ―news release‖ will answer the Who, What, When, Where, Why, and How of the situation.
503.8
Under NO circ*mstances will the cause of a fire be released, until the Fire Department has completed it‘s investigation.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
SCOPE:
620.0
PAGE NO.
1
DATE ISSUED/REVIEWED 12/15/99
All Personnel
This written respirator program has been prepared for the Charlevoix Fire Department. It applies to all employees assigned to wear SCBA‘s or SCUBA‘s. PURPOSE: General Industry standard 1910.134 of the Michigan Occupational Health Standards requires that a Respiratory Protection Program shall be established whenever respirators are required to be used in an occupational setting. This program is a guideline to prevent employee overexposure to atmospheric contaminants and oxygen deficient atmospheres, which are potentially harmful to their health. POLICY: SCBA‘s or SCUBA‘s shall be used whenever there is a possibility of employee breathing any smoke or toxic gases, or being in an oxygen deficient atmosphere. 620.1 Procedures: RESPONSIBILITIES Employer: Determine the need for respiratory protection. Establish and maintain a Respiratory Protection Program in compliance with all requirements of 1910.134 of the Michigan Occupational Health Standards. Provide all employees in the program with SCBA appropriate to the purpose intended. Employees: Wear assigned SCBA when and where required and in the manner in which they were trained. Care for and maintain their SCBA as instructed, and store them in a clean and sanitary location. Inform supervisor if the SCBA no longer fits well, and request a new one that fits properly. Inform supervisor or the Program Administrator of any respiratory hazards that are not adequately addressed in the workplace and of any other concerns regarding the program. Program Administrator: The Charlevoix Fire Department has designated the training officer (Cmdr. Shwartzfisher) as Program Administrator. This person administers or oversees the SCBA program including evaluating its effectiveness. Note: The program administrator may designate other employees to carry out specific functions.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
2
DATE ISSUED/REVIEWED 12/15/99
620.2 Selection of SCBA in The Workplace And Procedures For Use in Firefighting: It is the policy of the Fire Department that all personnel expected to respond and function in toxic atmospheres shall be equipped with SCBA and trained in its proper use and care. These SCBA shall be used in accordance with the manufacture‘s recommendations and Michigan Fire Fighter Training Council performance testing guidelines. 620.3 SCBA for IDLH (Immediately Dangerous to Life and Health) Atmospheres: Atmosphere supplying respirators shall be used by all personnel working in areas where: 3.1
The atmosphere is immediately dangerous to life and health (IDLH).
3.2
The atmosphere is suspected of being IDLH.
3.3
The atmosphere may rapidly become IDLH.
3.4
All interior structural fires, hazmat response hot zones and confined space entries shall be considered to be IDLH, unless air monitoring proves otherwise.
The fire department shall provide the following SCBA for fire department use in IDLH atmospheres: A full facepiece pressure demand/positive pressure SCBA certified by NIOSH for a minimum service life of thirty minutes, or, A combination full facepiece, pressure demand/positive pressure supplied-air respirator (SAR), with auxiliary self-contained air supply, for emergency escape certified by NIOSH (for confined space rescue). Note: Because the federal register 29 CFR part 1910.139 will regulate respiratory protection and exposure to M. Tuberculosis, that matter will be addressed in a separate program.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
3
DATE ISSUED/REVIEWED 12/15/99
620.4 Medical Evaluations of Employees Required to Use SCBA‘s Using a SCBA may place physiological burdens on firefighters that vary with the type of work in which the SCBA is used and the medical status of the employee. Accordingly, each employee must undergo a medical evaluation to determine the employee‘s ability to use the SCBA. All new employees must undergo a medical evaluation prior to being fit tested or required to use the SCBA. Medical evaluations shall be administered to all uniformed employees of the fire department according to the following schedule: 1. 2. 3.
Pre-employment Physical After medical leave or absence from employment Annually by March of each year
The Department shall identify a Physician or other Licensed Health Care Professional (PLHCP) to administer a medical questionnaire to each firefighter. The questionnaire shall be administered confidentially during a time agreed upon by the employer and employee. The questionnaire will determine the need for a follow-up physical examination. The department shall use the following PLHCP to administer the questionnaire: Dr. Reed Freidinger 14730 Park Avenue, Charlvoix, Michigan 49720
Note: Based on a written interpretation from the Michigan Department of Community Health, Division of Emergency Medical Services a licensed paramedic may administer and review the questionnaire. The paramedic could review the forms and separate those questionnaires which contain no positive responses to the questions 1-8 in Section 2, Part of Appendix C, 1910.134. Working in conjunction with a physician, the paramedic could then forward on to the physician for his/her signature, the written form to be transmitted to the employer. Those forms which did contain positive responses to questions on the form would be forwarded to the physician for further medical examination.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
4
DATE ISSUED/REVIEWED 12/15/99
The department will be using the following PLHCP for follow-up medical examinations (if needed): Dr. Reed Freidinger
The employee shall have the opportunity to discuss the questionnaire and examination results with the Physician or Licensed Health Care Professional if so requested. NOTE: The following appendices are provided for use in administering the program. Appendix I
Medical Questionnaire
Appendix II
Information to be supplied to the PLHCP by the Fire Department
Appendix III Information supplied by the PLHCP to the Fire Department After an employee has received clearance and begun to wear the SCBA, additional medical evaluations will be provided under the following circ*mstances: Employee reports signs and/or symptoms related to their ability to use a SCBA, such as shortness of breath, dizziness, chest pains, or wheezing The physician or supervisor informs the Program Administrator that the employee needs to be reevaluated Information from this program, including observations made during fit testing and program evaluation, indicates a need for reevaluation A change occurs in workplace conditions that may result in an increased physiological burden on the employee The program administrator, employee and physician would arrange an appropriate time for the exam. All the above exams are paid for by the employer.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
5
DATE ISSUED/REVIEWED 9/23/99
620.5 Fit Testing Procedures All employees wearing SCBAs must be fit tested with the same make, model, style, and size of SCBA that will be used on the job. The Respiratory Protection Program Administrator will oversee the fit testing of fire department employees. Fit tests will be conducted on all employees who use SCBAs following the initial medical evaluation, at least annually thereafter, or whenever the employer observes or receives a report of changes in the employee‘s physical condition that could affect SCBA fit, or the employee states that the fit of the SCBA is unacceptable. Factors that may affect mask fit are: Significant weight change. Significant facial scarring in the area of the facepiece seal. Significant dental changes. Reconstructive or cosmetic facial surgery. Any other condition that would interfere with mask fit. Fit tests will be administered using an OSHA-accepted qualitative or quantitative test in the negative pressure mode. The protocol used will be stated on the fit test record for each employee. Note: See Appendix IV Fit Testing Record 620.6 Procedures For Proper SCBA Use General Use Procedures: Employees will use their SCBAs under conditions specified by this program, and in accordance with the training they receive on the use of each particular model. In addition, the SCBA shall not be used in a manner for which it is not certified by NIOSH or by its manufacturer. All employees shall conduct user seal checks each time that they wear their SCBA. Employees shall use either the positive or negative pressure check as specified by the manufacturer or as listed in Appendix B-1 of the Respiratory Protection Standard.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
6
DATE ISSUED/REVIEWED 9/23/99
Employees are not permitted to wear tight-fitting SCBAs if they have any condition such as facial scars, beards or other facial hair, or missing dentures, that prevents them from achieving a good seal. Employees are not permitted to wear headphones, jewelry, glasses, or other articles that may interfere with the facepiece-to-face seal. 620.7 Procedures for IDLH (Immediately Dangerous to Life and Health) Atmospheres Two In/Two Out (2 In/2 Out): The following are not meant to preclude an Incident Commander from starting suppression (not entering) or rescue operations (entering) in a structural incident. The requirement intends that the Rapid Intervention Team (RIT) be established as soon as practical to ensure safety of firefighters, yet not detract from the responsibility to provide rescue and suppression to citizens. Rapid Intervention Team as described in NFPA 1500 6-5: A rapid intervention crew shall consist of at least two members and shall be available for rescue of a member or a team if the need arises. Rapid intervention crews shall be fully equipped with the appropriate protective clothing, protective equipment, SCBA, and any specialized rescue equipment that might be needed given the specifics of the operation under way. The composition and structure of rapid intervention crews shall be permitted to be flexible based on the type of incident and the size and complexity of operations. The incident commander shall evaluate the situation and the risks to operating teams and shall provide one or more rapid intervention crews commensurate with the needs of the situation. In the early stages of an incident, which includes the deployment of a fire department‘s initial attack assignment, the rapid intervention crew(s) shall be in compliance with NFPA 1500 6-4.4 and 6-4.4.2 and either one of the following: (a) On-scene members designated and dedicated as rapid intervention crew(s) (b) On-scene members performing other functions but ready to redeploy to perform rapid intervention crew functions. The assignment of any personnel shall not be permitted as members of the rapid intervention crew if abandoning their critical task(s) to perform rescue clearly jeopardizes the safety and health of any member operating at the incident. While working in IDLH atmospheres, during interior firefighting operations in fires that have progressed beyond the incipient stage, or HazMat operations, employees entering will work in teams having a minimum of two (2) persons who remain in visual or voice contact at all times.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
7
DATE ISSUED/REVIEWED 12/15/99
Two firefighters shall be located outside the IDLH atmosphere; Visual, voice, or signal line communication is maintained between the firefighters in the IDLH atmosphere and the firefighters located outside the IDLH atmosphere. The firefighters located outside the IDLH atmosphere shall be trained and equipped to provide an effective emergency rescue. The Incident Commander is notified before the RIT located outside the IDLH atmosphere enter the IDLH atmosphere to provide an emergency rescue. When the ―two-out‖ enter to perform rescue, they must first notify the department. The department must immediately provide additional assistance. Once notified, the RIT provides necessary assistance appropriate to the situation; Firefighters located outside the IDLH atmospheres are equipped with; Positive pressure SCBA‘s, or a pressure demand SCBA operated in positive pressure or other positive pressure supplied-air SCBA with auxiliary SCBA. Rescuers shall have appropriate retrieval equipment for removing the employee(s) who enter these hazardous atmospheres where retrieval equipment would contribute to the rescue of the employee(s) and would not increase the overall risk resulting from entry. This could include a charged 1 ½" or larger hose line. If a firefighter detects a vapor or gas breakthrough, changes in breathing resistance, or leakage of the face piece the firefighter will notify his partner and the IC and leave the area immediately. Nothing in this rule is meant to preclude firefighters from performing emergency rescue activities before an entire team has assembled, however, such action is not to be considered a standard of operation. Whenever the Two In, Two Out rule is not followed, a written report must be submitted to the Chief, by the individual(s) who were involved in the incident explaining the necessity of doing so. Departmental standard operating procedure (SOP) for first on scene personnel (less than 4) and SOP for occupant rescue (include dual dispatch/mutual aid language if applicable): If immediate rescue is not applicable, and fire has progressed beyond the incipient stage, all firefighting operations shall be Defensive (outside), until a ―RIT‖ is available.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
620.8
620.0
PAGE NO.
8
DATE ISSUED/REVIEWED 9/23/99
Cleaning, Disinfecting, Storing, Inspecting, Repairing, Discarding, And Maintaining SCBAs
The Fire Department shall provide personnel with a SCBA that is sanitary, and in good working order. Fire department personnel shall ensure that SCBAs are cleaned and disinfected using the procedures recommended by the SCBA manufacturer. The SCBAs shall be cleaned and disinfected at the following intervals: SCBAs issued for the exclusive use of a firefighter shall be cleaned and disinfected as often as necessary to be maintained in a sanitary condition. SCBAs issued to more than one firefighter shall be cleaned and disinfected before being worn by different individuals. SCBAs used in fit testing and training shall be cleaned and disinfected after each use. SCBA face pieces assigned to personnel (personal face pieces) shall be cleaned and disinfected as required by the user of the face piece. The face piece shall be placed in a clean, dry container and stored in a manner which prevents deformation of the face seal, other damage or contamination. SCBA face pieces are stored on apparatus. The cleaning and disinfecting procedure supplied by the manufacturer/seller of the SCBA shall be used by the department. The Program Administrator or designee will ensure an adequate supply of appropriate cleaning and disinfecting material at the cleaning station. If supplies are low, employees should contact the Shift Commander. 620.9
Maintenance
SCBAs are to be properly maintained at all times in order to ensure that they function properly and adequately protect the employee. Maintenance involves a thorough visual inspection for cleanliness and defects. Worn or deteriorated parts will be replaced prior to use. No components will be replaced or repairs made beyond those recommended by the manufacturer. Repairs to regulators or alarms of atmosphere-supplying SCBAs will be performed by the manufacturer or a person certified by the manufacturer. Air cylinders shall be maintained in a fully charged state and shall be recharged when the pressure falls to 90% of the manufacturer‘s recommended pressure level. Fire department personnel shall determine that the regulator and warning devices function properly.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
9
DATE ISSUED/REVIEWED 12/15/99
For Fire Department SCBA‘ and SCUBA‘s, fire department personnel shall: Certify the SCBA‘s, by documenting the date the inspection was performed (at least monthly), the name of the person who made the inspection, and the findings, required remedial action. Provide this information on a tag or label that is attached to the storage compartment for the SCBA, or is kept with the SCBA, or is included in inspection reports stored as paper or electronic files. This information shall be maintained until replaced following a subsequent certification. The fire department shall ensure that SCBAs that fail an inspection or are otherwise found to be defective are removed from service, and are discarded or repaired or adjusted in accordance with the following procedures: Repairs or adjustments to SCBAs are to be made only by persons appropriately trained to perform such operations and shall use only the SCBA manufacturer‘s NIOSHapproved parts designed for the SCBA; Repairs shall be made according to the manufacturer‘s recommendations and specifications for the type and extent of repairs to be performed; and SCBA repairs including but not limited to reducing and admission valves, regulators, and alarms shall be adjusted or repaired only by the manufacturer or a technician trained by the manufacturer or vendor supplying the equipment to the fire department. 620.10
Quality And Quantity of Breathing Air
Breathing air in the SCBA cylinder shall meet the requirements of the Compressed Gas Association G-7.1-1989, COMMODITY SPECIFICATION FOR AIR, with a minimum air quality of Grade D. Private vendors supplying the Department with compressed breathing air shall provide a copy of the most recent inspection and certification. The purity of the air from the Fire Department‘s air compressor shall be checked by a competent laboratory annually. The Department shall assure that sufficient quantities of compressed air are available to refill SCBA for each incident. This shall be accomplished through mutual aid with Boyne City or E. Jordan fire departments Air cylinders for SCBA shall be filled only by trained personnel. Compressed oxygen shall not be used in open-circuit SCBA.
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
620.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air
PAGE NO.
10
DATE ISSUED/REVIEWED 12/15/99
Standards for breathing air and hazards associated include: Oxygen content (v/v) of 19.5-23.5%. Hydrocarbons (condensed) content of 5 milligrams per cubic meter of air or less; Carbon monoxide (CO) content of 10 ppm or less; Carbon dioxide content of 1,000 ppm or less; Lack of a noticeable odor. The fire department shall ensure that cylinders used to supply breathing air to SCBAs meet the following requirements: Cylinders are tested and maintained as prescribed in the Shipping Container Specification Regulations of the Department of Transportation (49 CFR part 173 and part 178) test requirements of three years for composite cylinders and five years for steel or aluminum cylinders. Note: composite cylinders have a maximum use life of 15 years. The moisture content in the cylinder does not exceed a dew point of -50 degrees F. (45.6 degrees C.) at 1 atmosphere pressure. 620.11 Respiratory Hazards And Training on Respirator Use The Fire Department is required to provide training to those who use SCBAs. The training must be comprehensive, understandable, and occur annually, and more often if necessary. Documentation of this training shall occur. The Fire Department shall ensure that each firefighter can demonstrate knowledge of at least the following: Why the SCBA is necessary and how improper fit, usage, or maintenance can compromise the protective effect of the SCBA. What the limitations and capabilities of the SCBA are How to use the respirator effectively in emergency situations, including situations in which the SCBA malfunctions How to inspect, put on and remove, use, and check the seals of the SCBA What the procedures are for maintenance and storage of the SCBA How to recognize medical signs and symptoms that may limit or prevent the effective use of SCBAs
CHARLEVOIX FIRE DEPARTMENT GREEN TOPIC Respiratory Protection Program
ITEM NO.
620.0
SUBJECT Breathing Air
PAGE NO.
11
DATE ISSUED/REVIEWED 9/1/99
The general requirements of this program. The training shall be conducted in a manner that is understandable to the firefighter. Retraining shall be administered annually, or when the following situations occur: Changes in the workplace or the type of SCBA render previous training obsolete. Inadequacies in the firefighters knowledge or uses of the respirator indicate that the firefighter has not retained the requisite understanding or skill. Any other situations arise in which retraining appears necessary to ensure safe SCBA use. 620.12 Procedures For Evaluating The Respirator Program Each year the Respirator Program Administrator shall initiate a review of the procedures contained in this program. All employees who wear, service or supervise employees wearing respirators shall periodically be asked to provide information on: 1) Adequacy of the SCBA(s) being used. 2) Accidents, incidents in which the SCBA failed to provide adequate protection. 3) Adequacy of training and maintenance on SCBA use. The Program Administrator shall recommend changes in the program and its implementation based on this information. 620.13 Recordkeeping The Department is required to keep the following records to assure compliance with this written program: 1. Medical evaluation records (Appendix II and III) 2. Fit testing records (Appendix IV) In addition, the Department will maintain records of employee training (e.g., date, attendees, trainer(s), subject matter).
CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
621.0
TOPIC Respiratory Protection Program
SUBJECT Breathing Air - Hold Harmless Agreement
PAGE NO.
1
DATE ISSUED/REVIEW 9/1/99
CHARLEVOIX FIRE DEPARTMENT
RELEASE AND HOLD HARMLESS AGREEMENT – FILLING OF S.C.B.A. BOTTLES FOR OUTSIDE AGENCIES – In consideration of being allowed to have our S.C.B.A. bottles filled by the Charlevoix Fire
Department,
the
undersigned,
being
the
representative
________________________________________________________
does
of
hereby
expressly stipulate and agree to release, discharge, indemnify and forever hold harmless the Charlevoix Fire Department, its assigns, agents, servants, and employees of and from all claims, demands, actions of causes of action now existing or which may thereafter exist by reason of any damage, loss or injury which heretofore has been or which may hereafter be sustained by the user these S.C.B.A. bottles. This release extends to and applies to, and also covers and includes, all unknown, unforeseen, unanticipated and unsuspected injuries, damages, loss and liability, and the consequence thereof, as well as those now disclosed and known to exist.
The
provisions of any state, federal, local or territorial law or statute providing in substance that releases shall not extend to claims, demands, injuries, or damages which are unknown or are unsuspected to exist at the time, to the employee(s) executing such release, are hereby expressly waived.
S.C.B.A. Bottle(s) filled on:
Date: _______________________________
Date: ____/ ____/ ____ _____________________________ ___________ (Bottle users Employee) Date: ____/ ____/ ____ ________________________________________ Charlevoix Fire Department Representative
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
900.1
TOPIC EMS Operating Procedures
SUBJECT EMS Job Requirements
PAGE NO.
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All EMS Personnel
PURPOSE:
To set licensure and training requirements for EMS employees
POLICY:
Requirements for each License level are as follows.
900.1
Ambulance Attendant must: 900.1.1
900.2
Attend and pass an ―in house‖ training program, to become familiar with all of the EMS equipment on the ambulance and where each piece of equipment is stored. Radio communications will also be covered during this training session.
.1.2
Attend and pass the Fire/EMS Department Drivers Training Program
.1.3
Obtain a valid CPR card as soon as possible.
Medical First Responder must: 900.2.1
900.3
1
Maintain a valid State of Michigan Medical First Responders license
.2.2
Attend and pass an ―in house‖ training program, to become familiar with all of the EMS equipment on the Ambulance and where each piece of equipment is stored. Radio communications will also be covered during this training session.
.2.3
Attend and pass the Fire/EMS Department Drivers Training Program.
.2.4
Maintain a valid CPR (Cardio Pulmonary Resuscitation) card.
.2.5
Complete AED (Automatic External Defibrillator) training as soon as possible (within 30 days) of employment.
Emergency Medical Technician must: 900.3.1
Maintain a valid State of Michigan Emergency Medical Technician license.
.3.2
Attend and pass an ―in house‖ training program, to become familiar with all of the EMS equipment on the Ambulance and where each piece of equipment is stored and how to operate it. Radio communications will be covered during this training session.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC EMS Operating Procedures
SUBJECT EMS Job Requirements
900.4
900.1
PAGE NO.
2
DATE ISSUED/REVIEWED 9/15/03
.3.3
Attend and pass the Fire/EMS Department Drivers Training Program.
.3.4
Maintain a valid CPR card.
.3.5
Complete AED training as soon as possible (within 30 days) of employment.
.3.6
Complete EPI-PEN training as soon as possible with 30 days of employment.
.3.7
Become trained in the Image Trends on-line EMS reporting and be knowledgeable in entering and editing EMS run reports
Emergency Medical Technician Specialist must: 900.4.1
Maintain a valid State of Michigan Emergency Medical Technician license.
.4.2
Attend and pass an ―in house‖ training program, to become familiar with all of the EMS equipment on the Ambulance and where each piece of equipment is stored, and how to operate it. Radio communications will be covered during this training session.
.4.3
Attend and pass the Fire/EMS Department Drivers Training Program.
.4.4
Maintain a valid CPR card.
.4.5
Complete AED training as soon as possible (with 30 days) of employment.
.4.6
Complete EPI-PEN training as soon as possible (within 30 days) of employment.
.4.7
Complete D-50 training as soon as possible (within 30 days) of employment.
.4.8
Become trained in the Image Trends on-line EMS reporting and be knowledgeable in entering and editing EMS run reports
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
TOPIC EMS Operating Procedures
SUBJECT EMS Job Requirements
900.5
900.1
PAGE NO. 3 DATE ISSUED/REVIEWED 9/15/03
Emergency Medical Technician Paramedic must: 900.5.1
Maintain a valid State of Michigan Emergency Medical Technician Paramedic License.
.5.2
Attend and pass an ―in house‖ training program, to become familiar with all of the EMS equipment (including ALS equipment) on the Ambulance and where each piece of equipment is stored, and how to operate it. Radio communications will be covered during this training session.
5.3
Attend and pass the Fire/EMS Department Drivers Training Program.
.5.4
Maintain a valid CPR card.
.5.5
Maintain a valid Advanced Cardiac Life Support (ACLS) card
.5.6
Become knowledgeable with the medical control protocols of the Charlevoix County Medical Control Authority as soon as possible.
.5.7
Obtain/maintain all additional certifications (PHTLS/PALS, etc.)
.5.8
Become trained in the Image Trends on-line EMS reporting and be knowledgeable in entering and editing EMS run reports
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
901.0
TOPIC EMS Operational Procedures
SUBJECT EMS Standard of Care
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03, 9/15/07, 6/01/08
SCOPE:
All Employees
PURPOSE:
To establish a standard of patient care that is license level dependent
POLICY:
This policy will not attempt to include all of the current patient protocols currently in use by the Charlevoix Medical Control Authority. This policy will advise which policies are currently in effect, and where to find the policies.
901.0.1
The Charlevoix County Medical Control Authority Handbook, most recent edition, is kept on hand (electronically) in the Shift Commander and Fire Chief‘s office.
901.0.2
This manual will be the ―document of record‖ for the accepted practices for all providers employed by the City of Charlevoix Fire Department, at all licensure levels.
901.0.3
An updated copy of the Charlevoix County Medical Control Authority Handbook is always available at the Fire Station. A digital copy of this manual is available to all department members at their request.
901.0.4
Updates to this manual will be addressed at monthly EMS training sessions (third Tuesday of each month.)
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
902.0
TOPIC EMS Operational Procedures
SUBJECT Scheduling
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All Employees
PURPOSE:
To assure the staffing of a minimum of two (2) ambulances
POLICY: Ambulance staffing will be the responsibility of the EMS Coordinator. 902.1
The Ambulance schedule will be completed monthly by the EMS coordinator. Shifts will be filled according to the level of training, experience, and monthly meeting attendance. Personnel possessing an EMS license will be given preference over nonlicensed employees.
902.2
Each EMS employee will be required to sign up and work a minimum of seven (7) shifts per month. One shift is 8 hours in length, changing at 700 a.m. and 3:00 p.m., and 11:00 p.m.
902.3
Requests for shifts must be submitted to the EMS Coordinator by the third Tuesday of the previous month, in order to allow a schedule to be posted before the first of the month.
902.4
Firefighters that are scheduled for EMS primary or backup crews will not respond to fire/rescue runs unless they are able to find coverage for their EMS shift. If an employee is scheduled for EMS third crew, they may respond but must be prepared to leave the run and staff an ambulance if command deems it necessary.
902.5
If an employee is scheduled for a shift and is unable to cover their shift, it is that employee‘s responsibility to find a replacement. Telephoning the Fire Department and telling the shift Commander on duty that they are not available is not an acceptable solution.
902.6
If the Fire/EMS Department is conducting training in the City of Charlevoix, on-call employees may participate in the training, as long as they are able to respond to any EMS calls within the time noted in 906.0.
902.7
The third employee listed on the schedule will be responsible for driving the ambulance from the scene to the hospital. Senior EMS employee on the call may deviate from this policy as they deem necessary.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
903.0
TOPIC EMS Operational Procedure
SUBJECT Mutual Aid
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03
SCOPE: All Employees PURPOSE:
To establish a procedure for providing mutual aid for other EMS Services
POLICY: The procedure for EMS Mutual Aid/Standby will be as follows: 903.1
Calls for an ambulance to ―standby‖ in a neighboring community will be answered by the EMS primary crew. .1.2 Standby requests from East Jordan EMS will stage in the City of East Jordan .1.3 Standby requests from Boyne City EMS will stage in the City of Boyne City .1.4 Standby requests from Allied EMS will stage in the City of Petoskey
903.2
If a call for assistance in a neighboring community is requested, the primary ambulance crew will respond to the medical emergency scene, and render assistance as needed. .2.1 If the primary ambulance is on a mutual aid call for assistance, the backup (second) crew will respond as the primary ambulance to all EMS calls in the ambulance response area. .2.2 If the backup (second) ambulance is also on an emergency, the third ambulance will become the primary ambulance to all EMS calls in the ambulance response area.
903.3
If all Charlevoix Ambulances are on emergency runs, or if there is no minimum staffing for an ambulance, the Shift Commander on duty or the senior EMS staff member may request a mutual aid standby from either East Jordan EMS or Boyne City EMS through CCE Central Dispatch, until one of the Charlevoix EMS Ambulances is back in the Charlevoix EMS response area.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
904.0
TOPIC Standard Operational Procedures
SUBJECT Non-Emergency Transfers
PAGE NO.
1
DATE ISSUED/REVIEWED 9/15/03, 1/1/10
SCOPE: All Employees PURPOSE:
To assure adequate staffing levels during non-emergency ambulance patient transfers, and to address the use of emergency lights/siren
POLICY:
The following procedure will assure proper staffing for emergency calls and non-emergency transfers. (Non emergency transfers are calls that originate from a hospital or scheduled calls for assistance.)
904.1
When a call is received for a non-emergency transfer, the on duty shift commander, and the first non paramedic on the backup crew will respond to the call. If the first non paramedic crew member on the backup crew is unable to respond, the second or third member on the backup crew may take the run. This arrangement MUST be planned in advance, and the on duty shift commander must be aware of the change.
904.2
If a second non-emergency transfer is requested before the ambulance on the transfer has returned to service, it will be up to the Fire Chief or Assist Fire Chief/EMS Coordinator
904.3
All long distance transfers (60 miles or more) will be evaluated on an individual basis. Long Distance transfers will be approved only by the Fire Chief of Assistant Fire Chief/EMS Coordinator
904.4
Employees responding to the station for transfer of a non-emergency patient will obey all traffic laws. Emergency light and siren will NOT be used.
904.5
During the transport, if the patient‘s health status does not change, emergency lights and siren will NOT be used.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 905.0
PAGE NO.
1
TOPIC Standard Operational Procedure
SUBJECT Mandatory Radio Traffic
DATE ISSUED/REVIEWED 9/15/03
SCOPE: All Employees PURPOSE:
To require that the City of Charlevoix Ambulance employees use the Ambulance radios in a clear, professional, and concise manner.
POLICY:
Required uses of the ambulance radio, so parties receiving the radio transmission understand what is occurring.
905.1
905.2
Required communications with CCE Central Dispatch acknowledging that the page for ambulance service has been received. .1.1
The first employee on the ambulance schedule will notify CCE Central Dispatch the primary dispatch frequency (channel 2 in most cases) that they are en-route to the station from .... (their location), AFTER THE SECOND PAGE. This verifies that the page was sent and received.
.1.2
The second and third employees on the ambulance schedule will acknowledge receiving the page by answering on the frequency used by the Fire/EMS Department as an administrative frequency (channel 6/7 black). Each responding employee will state that they are ―en-route from ... (their location)‖
Communications transmitted from the Ambulance to CCE Central Dispatch via the primary dispatch frequency (channel 2) .2.1
When the ambulance responds to a call, the driver is responsible for advising CCE Central Dispatch on the primary dispatch frequency (channel 2) that the ambulance is en-route to destination of the run.
.2.2
When the ambulance arrives on scene, the driver is responsible for advising CCE Central Dispatch that the ambulance is ―10-23" (arrived on scene) or ―arrived on scene‖ on the primary dispatch frequency (channel 2).
.2.3
When leaving the scene, the driver is responsible for advising CCE Central Dispatch that the ambulance is en-route to (name of the hospital, or that no transport is needed and the ambulance is en-route back to the station and available for another run.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO. 905.0
PAGE NO.
TOPIC Standard Operational Procedure
SUBJECT Mandatory Radio Traffic
DATE ISSUED/REVIEWED 9/15/03
905.3
2
.2.4
When the ambulance arrives at the hospital, the driver is responsible for notifying CCE Central Dispatch on the primary dispatch frequency (channel 2) that the ambulance has arrived at the hospital.
.2.5
Once the ambulance is clear of the ambulance run, the driver is responsible for notifying CCE Central Dispatch on the primary dispatch frequency (channel 2) that the ambulance is clear of the last run, and back in service.
Communications transmitted from the ambulance to a hospital via the HERN radio. .3.1
.3.2
IN TOWN ONLY: The EMS employee in charge of the ambulance will notify the hospital via the HERN radio that the ambulance is responding to a run, and the type of situation the run involves. This is most important if the run is in or near the City, so the hospital can prepare for the arrival of the ambulance and the patient. The EMS employee in charge of the run will be responsible for communications with the hospital, when dealing with patient care.
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 906.0
Page No.
1
TOPIC Standard Operation Procedures
SUBJECT: Use of Red Lights and Siren
DATE ISSUED/REVIEWED 9/15/03
SCOPE:
All Employees
PURPOSE:
To document when emergency equipment shall and shall not be used when responding to calls for EMS
POLICY:
This policy shall NOT replace the guidelines mandated in Item No. 304.0. This policy will be in addition to that policy.
906.0
This policy will mandate that crew members be within a certain time distance from the station when on call for EMS. This distance takes into consideration the use of emergency lights and siren on personal vehicles. .1
EMS employees that are on call for the primary ambulance must be able to respond to the station within three (3) minutes after receiving the page.
.2
EMS employees that are scheduled for the EMS backup ambulance must be able to respond to the station within six (6) minutes after receiving the page.
.3
EMS employees that have signed up to staff the second ambulance, function as the primary ambulance when the first ambulance is on a run. Therefore, the second crew must be able to respond to the station within three (3) minutes after the page is received.
.4
If an employee is responding to an EMS call in a vehicle without emergency lights and siren, they MUST respond obeying all motor vehicle laws.
.5
Only employees that are scheduled/on-call are authorized to respond to paged calls for assistance.
.6
Non-scheduled/on-call employees may respond if called for assistance by the senior EMS member on scene.
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 906.1
Page No.
1
TOPIC Standard Operation Procedures
SUBJECT: TRIAGED DISPATCH
DATE ISSUED/REVIEWED 6/01/08
SCOPE:
All Employees
PURPOSE:
To document when emergency equipment shall and shall not be used when responding to calls for EMS
POLICY:
This policy shall NOT replace the guidelines mandated in Item No. 304.0 and 906.0. This policy will be in addition to that policy. This policy will mandate that crew members be within a certain time distance from the station when on call for EMS. This distance takes into consideration the use of emergency lights and siren on personal vehicles. As of Spring, 2008 CCE Central Dispatch began EMS dispatching using the National Academy of EMS Protocol triaged dispatch system. This system allows CCE Central Dispatch to instruct callers to render aid with basic medical information, and determine the response priority for responding EMS units. Because of the nature of the City of Charlevoix’s Fire/EMS Department, some responders are required to respond from their homes or places of employment and are generally not staged at the firehall waiting for an emergency call. The City of Charlevoix also has unique traffic situations, particularly in the summer time when the U.S. 31 drawbridge raises to allow boat traffic, stopping all vehicular traffic on U.S. 31 for varying lengths of time. Weather conditions are also a factor, considering winter weather in Northern Michigan has a direct impact on response times. Because of these and many other factors, the following policy shall be in effect:
906.1.1
The highest ranking Fire Department officer (with an EMS license) on duty or on call, will determine the response priority of each run that the City of Charlevoix Fire/EMS Department is paged to respond to. That Fire Officer will take into consideration the following information:
Nature of the call Triaged dispatch response recommendation Location of the call Season of the year Local traffic conditions Responding staff (in house/in the field)
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 906.1
Page No.
2
TOPIC Standard Operation Procedures
SUBJECT: TRIAGED DISPATCH
DATE ISSUED/REVIEWED 6/01/08
Any and all other information that may be pertinent to the specific situation 906.1.2
The highest ranking Fire/EMS Department officer (holding an EMS License) on duty or on the EMS schedule, may contact their EMS crew in advance or at the time of the call (via radio) the response priority they deem necessary at the time.
906.1.3
The highest ranking Fire/EMS Department officer (holding an EMS license) on duty or on the EMS schedule, must be prepared to articulate and justify their deviation from the dispatch recommendation. That information must be included in the patient run report.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 907.0
Page No.
1
Topic Standard Operational Procedures
Subject Restocking / Cleaning of Ambulances
Date issued/Reviewed 9/15/03
SCOPE:
All Employees
PURPOSE:
To assure that the ambulances are cleaned and restocked after each run.
POLICY:
Restocking and cleaning of an ambulance after each use:
907.1
All supplies that were used are to be restocked by the ambulance crew after each ambulance run. Items that are missing (not used on that run) are to be replaced also. All crew members are responsible for making certain that all items are restocked before the ambulance is returned to service. .1.1
907.2
Ambulances must be cleaned, inside and out, after each run. All ambulance crew members are responsible for making sure the ambulance is clean. .2.1
907.3
EMS licensed crew members are required to place back into service all EMS equipment and to restock all supplies
The ambulance driver/attendant is required to wash the outside of the ambulance and mop the floor.
Oxygen tanks must be checked after each run. The tanks that are used below the following levels must be replaced. .3.1
Vehicle mounted tank (large tanks) must be replaced when they reach 350 PSI or lower. Spare tanks are stored in the Fire Department storage/shop room. Tanks that are replaced must be secured with the wall chain (to prevent falls) and the valve cap must be screwed on.
.3.2
Portable (small) oxygen tanks must be replaced at 500 PSI or lower. Spare tanks are kept in a storage rack. Used tanks are to be placed back in the same storage rank to prevent loss/accidents.
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
910.0
TOPIC Standard Operational Procedures
SUBJECT Bloodborne Pathogen Procedures
PAGE NO. 1 DATE ISSUED/REVIEW 9/15/03
SCOPE:
All Employees
PURPOSE:
To protect Charlevoix Fire/EMS employees from exposure and contamination of ―Blood Borne Pathogens‖.
POLICY:
The following procedures have been developed to protect Charlevoix Fire/ EMS employees from exposure and contamination of "Blood Borne Pathogens" and to comply with "OSHA" standard 29 CFR 19190.1030, and the City of Charlevoix's Blood Borne Pathogens program. Both standards are available in the Fire Chief's Office.
910.0.1 Definitions .1.1
Blood Borne Pathogens (BBP) diseases contained in human body fluids, (i.e., blood; sem*n; etc.)
.1.2
Universal Precautions - Method of infection control in which ALL human blood and body fluids are treated as known to be infectious.
910.0.2 Procedures - All potentially exposed fire/EMS department personnel shall utilize ―Universal Precautions‖ whenever there is a possibility of their coming into contact with blood or other body fluids. .2.1
Department issue latex gloves SHALL be worn when a reasonable contact with a patient is contemplated. The only exception is when the patient is allergic to latex, when non-latex gloves SHALL be used.
.2.2
Masks, gowns and booties shall be worn if there is any possibility that they will be needed, or if when the ambulance arrives on site, it is evident that they (mask, gown, and booties) will be required for protection.
.2.3
―Sharps‖ containers SHALL be used for any used ―sharps‖ items.
.2.4
―Bio Hazard‖ bags SHALL be used for any contaminated waste materials. This bag will be left at the hospital for disposal.
CITY OF CHARLEVOIX FIRE DEPARTMENT RED
ITEM NO.
TOPIC Standard Operational Procedures
SUBJECT Bloodborne Pathogen Procedures
.2.5
910.0
PAGE NO. 2 DATE ISSUED/REVIEW 9/15/03
Any employee having been exposed to body fluids (excepting gloved hands) SHALL shower at the hospital, with all clothing being placed in bio hazard bags for cleaning/disposal at the hospital.
.2.6
All employees SHALL be offered Hepatitis B vaccination shots within ten (10) days of employment. (All costs for the shots will be paid by the City).
.2.7
For the employee‘s protection, all exposures to body fluids coming in contact with an employee‘s body SHALL be reported to the Shift Commander/Supervisor before going off duty.
CITY OF CHARLEVOIX FIRE DEPARTMENT Green
ITEM NO.
910.1
TOPIC Standard Operational Procedures
SUBJECT Medical Waste Management Plan
PAGE NO. 1 DATE ISSUED/REVIEW 6/01/08
910.1 MEDICAL WASTE MANAGEMENT PLAN Note: This medical waste management plan is intended to comply with sections 13813(1) and 13817 of the Medical Waste Regulatory Act (MWRA), Part 138 of the Public Health Code, 1978 PA 368, as amended. Facility Name: City of Charlevoix Fire/EMS Department Address: 210 State Street City: Charlevoix State: Michigan Zip Code: 49720 E-Mail: [emailprotected] Owner(s): City of Charlevoix Individual Responsible for Management of Medical Waste Types of Medical Waste Produced at this Facility:
Pathological Waste (human organs, tissues, body parts other than teeth, products of conception, or fluids removed during trauma or other surgical procedure, and not fixed in formaldehyde) Liquid human and animal waste, including blood and blood products and body fluids, but not including urine or materials stained with blood or body fluids
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
910.1
TOPIC Standard Operational Procedures
SUBJECT Medical Waste Management Plan
PAGE NO. 2 DATE ISSUED/REVIEW 6/01/08
Segregation, packaging, labeling, and collection procedures used for each type of medical waste generated at the facility: Sharps Sharps are placed into an appropriately labeled sharps container before being stored and/or removed to Charlevoix Area Hospital, and are stored at the facility no longer than 90 days (the storage period begins when the use of the container is initiated)
Blood and Body Fluids Flushed into a sanitary sewer system using appropriate personal protective equipment (PPE) and universal precautions Saturated and solidified blood items are placed into a red biohazard bag prior to transport to Charlevoix Area Hospital for disposal.
Cultures and Stocks Not Applicable (cultures and stocks not generated at this facility)
Pathological Waste Not Applicable (pathological waste not generated at this facility)
Contaminated Animal Waste Not Applicable (contaminated animal waste not generated at this facility)
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
910.1
TOPIC Standard Operational Procedures
SUBJECT Medical Waste Management Plan
PAGE NO. 3 DATE ISSUED/REVIEW 6/01/08
Use and methods of on-site or off-site storage Stored in appropriate containers (biohazard bin, box) in a designated storage area until removed to Charlevoix Area Hospital for disposal.
Use and methods of on-site or off-site decontamination Medical waste generated at this facility (sharps, blood, body fluids) are turned over to Charlevoix Area Hospital for decontamination/disposal.
Use of on-site or off-site incineration Not Applicable--None of the medical waste generated at this facility is incinerated
Corporate or other legally recognized business address and telephone number of our medical waste disposal company Name: Charlevoix Area Hospital Address: 14700 Lakeshore Drive City: Charlevoix State: Michigan Zip Code: 49720 Phone Number: 231-547-4024
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
ITEM NO.
910.1
TOPIC Standard Operational Procedures
SUBJECT Medical Waste Management Plan
PAGE NO. 4 DATE ISSUED/REVIEW 6/01/08
Use of sanitary landfills, cemeteries, and other disposal sites Not Applicable--We do not transport any of our medical waste directly to a sanitary landfill The measures to minimize exposure of the facility's employees to infectious agents throughout the process of handling and disposing of the medical waste (check all that apply) Bloodborne Pathogens training is required for each employee with potential exposure initially upon hire, and refresher training is provided on an annual basis. These records are maintained at the facility. Personal protective equipment available and universal precautions employed at the facility: examination gloves, gowns, face shields, fire department turnout gear, N-95 compliant masks. NOTE: A producing facility shall update this medical waste management plan (plan) each time there is a change in either of the following within 30 days after the change occurs: 1) a person or site named in the plan, or 2) the types of medical waste handled or the methods of handling medical waste at the facility. Upon request, a producing facility shall make its plan available to the Department of Environmental Quality pursuant to an inspection of the facility. Upon receipt of 24 hours advance notice, a producing facility shall make its plan available to an employee of the facility for inspection on the premises or provide a copy of the plan to the employee.
CITY OF CHARLEVOIX FIRE DEPARTMENT YELLOW
Item No. 911.0
Page No.
1
TOPIC Standard Operational Procedures
Subject Safety
Date issued/Reviewed 9/15/03
SCOPE:
All Employees
PURPOSE:
To mandate the use of safety equipment when conducting hazardous operations
POLICY:
In order to mandate safe operations on the part of EMS employees, the following safety precautions SHALL be implemented.
911.1
Proper attire shall be worn by EMS personnel responding to a call for assistance. A full shirt covering all of the employee‘s torso, and long pants shall be worn. Full shoes will also be worn...no flipflops or sandals.
911.2
EMS employees shall wear a U.S. Coast Guard approved flotation device (PFD) shall be worn for all open water and ice training and rescue/recovery operations.
911.3
Universal Precautions SHALL be used whenever rendering patient care.
911.4
A helmet, eye protection, or other type of protective equipment may be mandated by the shift commander or EMS supervisor before an employee is allowed to participate in a training/rescue situation.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 912.0
Page No.
1
TOPIC Standard Operational Procedures
Subject Patient Run Reports
Date issued/Reviewed 9/15/03, 1/1/10
SCOPE:
All Employees
PURPOSE:
To direct employees on the paperwork necessary to document Ambulance runs and patient care
POLICY:
The following reports are necessary for each Ambulance run (call for assistance)
912.1
All patient paperwork (run reports) are required to be finished and turned into the Hospital Emergency Department before leaving the hospital. .1.1
912.2
Preferred method is to finish the Image Trends patient report while still at the hospital. If necessary, the report may be finished within the EMS provider‘s shift. On rare occasions, completing the report may be delayed, but must be completed within 24 hours of the time of the run. If the Image Trends report cannot be completed at the hospital, a copy of the EMS provider‘s field notes shall be left at the hospital.
The EMS staff is responsible for obtaining/completing the following paperwork for EMERGENCY runs: .2.1
Image Trends run report
.2.2
Signed Insurance form/ Acknowledgment of Receipt of Notice of Privacy Practices
.2.3
Hospital Face/Admitting Sheet
.2.4
City Billing Form (titled ―Ambulance Service‖)
.2.5.1
The patient must be given/left/mailed the Notice of Privacy Practices that is attached to this form. An attempt must be made to serve this form on all patients. If service is not possible, the reason for non-service must be documented.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 912.0
Page No.
TOPIC Standard Operational Procedures
Subject Patient Run Reports
Date issued/Reviewed 9/15/03, 1/1/10
912.3
2
The EMS staff is responsible for obtaining/completing the following paperwork for NON-EMERGENCY runs: .3.1
Image Trends run report
.3.2
Signed Insurance Form/ Acknowledgment of Receipt of Notice of Privacy Practices
.3.3
Hospital Face Sheet
.3.4
City Billing Form (titled ―Ambulance Serivce‖)
.3.5
Physician‘s Medical Necessity Form (to justify the transfer for insurance purposes)
.3.6.1
The patient must be given/left/mailed the Notice of Privacy Practices that is attached to this form. An attempt must be made to serve this form on all patients. If service is not possible, the reason for non service must be documented.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 914.0
Page No.
1
TOPIC Standard Operational Procedures
Subject Protected Health Information
Date issued/Reviewed 9/15/03
SCOPE:
All City Employees that may have contact with protected health Information
PURPOSE:
To ensure the confidentiality, integrity, and availability of all protected health Information that the City of Charlevoix creates, receives, maintains, or transmits (electronically).
PROCEDURES: This procedure establishes administrative, technical, and physical procedures that reasonably safeguard protected health information from uses and disclosures that violate privacy rules and laws. This includes disclosures made in connection with permitted and/or required uses of protected health information. 914.1
Protected Health Information may take several forms: A. B. C. D. E.
914.2
Involvement in an incident where protected health information is obvious Treatment for injuries/illness where protected health information is learned Verbally informed of protected health information during treatment/ rendering of aid at the scene of an incident All types of written/printed information (billing statements, run sheets, etc.) All other forms of communication
SECURITY: The following security measures shall be followed whenever protected health information is being accessed: A. B C.
D. E.
No forms or computer files/disks/cds containing protected health information will be left unattended. All unused drafts, forms, or copies of forms containing protected health information will be shredded. All computer access to records containing protected health information shall be maintained in a program requiring log-in with each individual possessing a separate password. Employees must position their computer screen (when protected health information is displayed) so no unauthorized person/s can view the screen. If employees step away from their computer while protected health information is displayed, if closing the program is not practical, the screen shall be minimized to the smallest extent possible.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 914.0
Page No.
TOPIC Standard Operational Procedures
Subject Protected Health Information
Date issued/Reviewed 9/15/03
F.
914.3
2
All forms containing protected health information shall be stored in a orderly fashion, in a locked cabinet. Keys to the cabinet will be only accessible to the employee responsible for the records, that employees‘ supervisor, and the City Privacy Officer.
Protected Health Information Disclosures .3.1
Disclosures of Protected Health Information: Disclosure of protected health information may be allowed without permission from the party in question for the following reasons: A. B. C. D. E. F.
Treatment Payment Health care operations Disclosures to public health authorities (as mandated by federal and state law, to prevent outbreaks/epidemics of diseases, etc.) Law enforcement (in child abuse/child sexual abuse matters, and when subpoenas/search warrants are served, etc.) Research (for public policy purposes, when ordered/mandated by the Secretary of the Department of Health and Human Services, etc.)
.3.2
All other disclosures of protected health information must occur only AFTER consent has been obtained. Consent to release protected health information MUST be written, and must be submitted on the appropriate ―City of Charlevoix Authorization to release Protected Health Information‖ form. Disclosures of protected health information over the telephone will only be allowed for the above reasons, when the employee revealing the information is certain of the identity of the person receiving the information.
.3.3
If a disclosure is requested, it may be denied. That decision will be made by the City of Charlevoix Privacy Officer, using State and Federal Law as a standard. Denial of a request for protected health information will be in writing, and a reason for the denial will be given. This document will become a permanent part of the medical records. The individual requesting the disclosure will be given a copy of this document.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 914.0
Page No.
TOPIC Standard Operational Procedures
Subject Protected Health Information
Date issued/Reviewed 9/15/03
.3.4
914.4
3
If a disclosure is authorized, the employee assigned to make the disclosure MUST complete a ―Medical Record Access Form‖. The form must be made for each disclosure not involving Treatment, Payment, or Health Care Operations. This form will be kept in the file with the report, and will become a permanent part of the medical record.
Request for an Accounting of Disclosures of Health Information. Individuals have the right to have an accounting of persons/parties that obtained disclosures of their protected health information. Requests for this information must be submitted in writing on the appropriate ―Request for an Accounting of Disclosures of Health Information‖ form. .4.1
Certain disclosures are not required to be reported; A. B. C. D. E. F.
.4.2
Disclosures for treatment, payment, or health care operations Disclosures made directly to the individual (about their care) Disclosures made to persons directly involved in patient care Disclosures for National Security/Intelligence purposes Disclosures made to Law Enforcement Officials (under certain circ*mstances) Disclosures made before April 14, 2003
Individuals are allowed a free accounting of their protected health information once every 12 moths. Other disclosures will be billed at the actual cost of compiling this information (cost of employee‘s time, plus the cost of copying).
914.5 Restrictions on uses and disclosures of Protected Health Information. .5.1
Individuals have the right to request that restrictions be placed on the use of disclosure of their protected health information. All requests for restrictions must be submitted in writing, on the appropriate ―Request for Restrictions on uses and disclosures of Health Information‖ form. These restrictions may have a specific time limit or end with documents covering a certain event, and may be terminated by the individual requesting the restrictions at any time.
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 914.0
Page No.
TOPIC Standard Operational Procedures
Subject Protected Health Information
Date issued/Reviewed 9/15/03
.5.2
914.6
4
The ―Request for Restrictions on Uses and Disclosures of Health Information‖ form will be kept in the file with the medical report, and will become a permanent part of the medical record.
Unauthorized Releases of Protected Health Information. .6.1 Unauthorized releases of protected health information will be either inadvertent or deliberate.
.6.2
A.
Inadvertent releases of protected health information: Releases of this nature are generally accidental. All actions taken to stop this type of disclosure will be educational in nature, in order to stop further releases of protected health information. Chronic inadvertent releases of protected health information by the same employee may require sanctions on the part of the City Privacy Officer.
B.
Deliberate releases of protected health information: Releases of this nature will not be allowed under any circ*mstance. Such releases will result in disciplinary action that will be addressed in accordance with the labor contract or personnel policy under which the offending employee is employed. Paid on-call employees will also face disciplinary action for this offense. Discipline for this type of event includes all actions up to and including dismissal from employment with the City of Charlevoix. Criminal and Civil actions may also result from the deliberate release of protected health information.
Suspected unauthorized releases of protected health information must be reported to the City Privacy Officer (fire Chief) as soon as possible, to minimize the amount of information being released. The City Privacy Officer MUST take all necessary action to stop the unauthorized release of information. The City Privacy Officer must also notify (in writing) all business associates (with an active agreement) of the release of protected health information.
914.7 Retention of Medical Records
CITY OF CHARLEVOIX FIRE DEPARTMENT GREEN
Item No. 914.0
Page No.
TOPIC Standard Operational Procedures
Subject Protected Health Information
Date issued/Reviewed 9/15/03
.7.1
5
Background Information: 42 CFR 482.24(b)(1): Inpatient and outpatient records must be retained in their original or legally reproduced form for at least 5 years. MCL 333.20175(1): A health facility or agency must keep and maintain a record for each patient, including a full and complete record of tests and examinations performed, observations made, treatments provided and, in the case of a hospital, the purpose of hospitalization (no time limit). MCL 400.111b(8): Providers must retain records necessary to document fully the extent and cost of service, supplies or equipment provided to a medically indigent individual for 6 years after the date of service.
914.8 Changes in the Notice of Privacy Practices .8.1
A current copy of a patient‘s ―Notice of Privacy Practices‖ will be posted in the Fire Department, in plain view of the general public. As changes in the ―Notice of Privacy Practices‖ occur, the most current copy of the notice will be on display. Copies of outdated ―Notice of Privacy Practices‖ will be retained by the City Privacy Officer. Each medical report where a ―Notice of Privacy Practice‖ was given to a patient, the report will note which version of the notice was given to the patient at that time.
914.9 Employee Training .9.1
Employees that have access to protected health information must be trained on the City‘s privacy plan and procedures. This training will be conducted annually, and attendance is mandatory. A record of employees attending this training will be kept on file with the City Privacy Officer.
.9.2
Training will cover the City‘s privacy policy and procedures. Legal and improper releases of protected health information will be covered. Updates and changes to the City‘s policies and procedures will be covered at that time.
ACKNOWLEDGMENT
I,
, am in receipt of the Charlevoix Fire
Department Manual, which outlines my privileges and obligations as a member of the Department. I will familiarize myself with the information in this Manual and understand that it constitutes the general policies of the Department and that I am governed by it.
Since the information in this Manual is necessarily subject to change by action of the Department, it is understood that any changes in the policies listed herein that may be made by the Department may modify, supersede or eliminate the policies in this booklet.
I understand that I may take Hepatitis B vaccination shots, with the Fire Department paying all costs (scheduled through the Shift Commander).
Dated:
______________________________________ Signature
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